Gujarat Energy Limited Tender for Comprehensive Annual Maintenance of Air Conditioners (AC) at Multiple Locations
Bid Publish Date
18-Sep-2026, 1:00 pm
Bid End Date
19-Oct-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for a Comprehensive Annual Maintenance Contract (AMC) for air conditioners (AC) across multiple GEL locations in Gujarat. This open tender offers an excellent opportunity for experienced HVAC service providers to deliver reliable maintenance, ensuring efficient operation of AC units in Zone-1 and Zone-5. The project emphasizes quality, safety, and timely service delivery, with a fixed-rate contract and a bid validity of 180 days. Bidders must meet specific eligibility criteria, including experience, financial stability, and technical capability. The tender process involves multiple evaluation stages, with deadlines set for bid submission on October 9, 2026. Download the detailed tender documents, participate in free training sessions, and submit your bids electronically to secure this lucrative government contract in the energy sector.
Scope Of Work
The scope of work includes:
- Comprehensive maintenance of air conditioners (AC) installed at various GEL locations within Cluster-1 (Zone-1 and Zone-5).
- Routine inspection, cleaning, and servicing of AC units to ensure optimal performance.
- Troubleshooting and repairs of faulty components, including compressors, fans, filters, and electrical systems.
- Replacement of defective parts with genuine spares.
- Monitoring and reporting on system performance and energy efficiency.
- Adherence to safety and environmental standards during all maintenance activities.
The process involves:
- Initial assessment of existing AC units.
- Preparation of maintenance schedules and work plans.
- Execution of maintenance tasks as per the approved schedule.
- Documentation and reporting of all activities.
- Follow-up and corrective actions for any recurring issues.
| Equipment Type | Maintenance Frequency | Key Tasks |
|---|---|---|
| Split ACs | Quarterly | Cleaning, filter replacement, refrigerant check |
| Window ACs | Bi-annual | Inspection, cleaning, electrical checks |
| Central ACs | Annually | System audit, compressor servicing, duct cleaning |
Technical Specifications
The AC units covered under this tender include split, window, and central systems with the following technical parameters:
| Parameter | Specification |
|---|---|
| Voltage | 220-240V, 50Hz |
| Cooling Capacity | 1.5 to 5 Ton |
| Refrigerant Type | R-410A or equivalent |
| Power Consumption | As per manufacturer specifications |
| Control System | Digital/Remote-controlled |
| Operating Temperature | 18°C to 30°C |
Sequential procedures for technical compliance:
- Initial inspection to verify model and specifications.
- Assessment of existing performance against manufacturer standards.
- Preparation of maintenance plan based on system type.
- Execution of scheduled maintenance with documented checklists.
- Final testing and performance verification before reporting completion.
Financial Requirements
The estimated budget for this AMC is between INR 2,00,000 and INR 5,00,000, depending on the number of AC units and scope of work. The payment will be made in installments based on milestones achieved:
| Payment Term | Percentage | Conditions |
|---|---|---|
| Upon contract signing | 20% | After submission of security deposit |
| Mid-term | 40% | After successful completion of 50% of scheduled maintenance |
| Final | 40% | Post inspection and approval of all work |
Bidders must submit a detailed financial proposal with clear cost breakdowns, including labor, spare parts, and miscellaneous expenses. All payments are subject to approval of work completion and quality standards.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-09-2026 18:30:00
Document Download End
19-10-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
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Documents 1
Section - III SOR-Cluster-1.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-10-2026 10:30
20-10-2026 10:35
20-10-2026 10:40
Required Forms
Preliminary
EMD with UTR Details
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
SOR for Comprehensive Annual Maintenance Contract for Air Conditioners (AC) for Cluster-1
User Defined Template-Secured
Required Documents
Documents required
Section - III SOR-Cluster-1.pdf
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Eligibility Criteria
✓ Must have valid registration and licenses for HVAC maintenance services.
✓ Proven experience in maintaining and repairing air conditioning systems, preferably in government or large industrial setups.
✓ Financial stability demonstrated through recent financial statements.
✓ Submit EMD of INR 50,000 along with bid documents.
✓ Must possess valid Digital Signature Certificate (DSC) as per IT Act-2000.
✓ Compliance with safety, environmental, and quality standards.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in HVAC maintenance |
| Turnover | Minimum INR 10 lakh in the last financial year |
| Certifications | Valid HVAC service licenses and safety certificates |
| Technical Capability | Demonstrated capability to handle AC systems of various types |
Note: Bidders must submit all required documents as specified in the tender documents to qualify.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 9, 2026, at 19:00 IST. Bidders must upload all required documents before this time through the nProcure portal. Late submissions will not be accepted under any circumstances.
What are the eligibility criteria for bidders?
Eligible bidders must have at least 3 years of experience in HVAC maintenance, a minimum annual turnover of INR 10 lakh, valid licenses, and a security deposit of INR 50,000. They must also possess a valid Digital Signature Certificate (DSC). Detailed criteria are outlined in the tender documents.
How can I participate in the tender process?
Interested bidders should download the tender documents, attend any scheduled pre-bid meetings, and submit their technical and commercial bids electronically via the nProcure portal before the deadline. Support and training are available at (n)code solutions, Ahmedabad.
What technical specifications are required for the AC units?
The AC units include split, window, and central systems with voltages of 220-240V, 50Hz, and cooling capacities ranging from 1.5 to 5 Ton. Bidders must ensure their maintenance services meet these technical parameters, including refrigerant types, control systems, and safety standards.
What is the evaluation criteria for the bid selection?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past experience (20%). A minimum of 70% in technical evaluation is required. The highest scoring bidder will be awarded the contract.