Gujarat Energy Limited Tender for Comprehensive Annual Maintenance of Air Conditioners (AC) Across GEL Locations
Bid Publish Date
18-Sep-2026, 1:30 pm
Bid End Date
19-Oct-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for a Comprehensive Annual Maintenance Contract (AMC) for Air Conditioners (AC) across its locations in Gandhinagar. This tender, a sub-project of the main tender ID: 342570, targets experienced HVAC service providers capable of delivering scheduled maintenance, repairs, and replacements to ensure energy-efficient cooling systems. The contract aims to enhance operational reliability and reduce downtime of AC units at multiple GEL sites. The tender process involves technical and commercial evaluations, with a submission deadline of October 9, 2026. Eligible bidders must meet specific experience, financial, and certification criteria. The project offers a lucrative opportunity for HVAC companies specializing in government infrastructure maintenance, with a contract value estimated between INR 50 lakhs to INR 1 crore. All interested parties should review the detailed tender documents, adhere to the stipulated terms, and participate in the upcoming training sessions to ensure compliance and successful bid submission.
Scope Of Work
• Conduct comprehensive maintenance of all air conditioners (AC) across specified GEL locations.
• Perform routine inspections, cleaning, and servicing of AC units.
• Identify and rectify faults promptly to minimize operational disruptions.
• Replace faulty components such as filters, motors, and refrigerants as needed.
• Maintain detailed records of maintenance activities and report regularly.
• Ensure compliance with safety standards and environmental regulations.
The process includes:
- Initial site assessment to evaluate existing AC units.
- Preparation of maintenance schedules based on manufacturer recommendations.
- Implementation of preventive maintenance including cleaning, calibration, and part replacement.
- Troubleshooting and repairs of malfunctioning units.
- Final testing and commissioning of repaired units.
| Specification | Details |
|---|---|
| Number of AC units | As per site survey |
| Power supply | 230V/50Hz |
| Refrigerant type | R-410A or equivalent |
| Maintenance frequency | Quarterly and as needed |
The contractor must ensure timely completion within the specified period, adhering to the quality standards outlined in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| AC Types | Split, Window, Cassette |
| Power Supply | 230V/50Hz, single phase |
| Refrigerant | R-410A or equivalent |
| Cooling Capacity | 1 Ton to 5 Tons |
| Energy Efficiency | Minimum 3-Star BEE rating |
Sequential procedures include:
- Site inspection and assessment.
- Preparation of maintenance plan.
- Procurement of spare parts and consumables.
- Execution of scheduled maintenance.
- Final quality check and documentation.
Financial Requirements
The estimated contract value ranges from INR 50,00,000 to INR 1,00,00,000, depending on the number of sites and units involved. The payment will be made in installments based on milestones achieved, with a total duration aligned with the contract period. The bid should include a detailed cost breakdown, covering labor, spare parts, transportation, and miscellaneous expenses. The contractor must submit a bank guarantee or security deposit equivalent to 10% of the bid value. Payment terms include 30 days from the date of submission of invoice and completion report. The financial bid must be submitted electronically in the prescribed format, ensuring transparency and competitiveness.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-09-2026 19:00:00
Document Download End
19-10-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
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Documents 1
Section - III SOR-Cluster-2 .pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-10-2026 11:31
20-10-2026 11:35
20-10-2026 16:34
Required Forms
Preliminary
EMD with UTR Details
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
SOR for Comprehensive Annual Maintenance Contract for Air Conditioners (AC) for Cluster-2
User Defined Template-Secured
Required Documents
Documents required
Section - III SOR-Cluster-2 .pdf
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN card.
- ✓ Proven experience in HVAC maintenance, preferably for government or large corporate clients.
- ✓ Demonstrable financial stability with annual turnover of at least INR 50 lakhs for the past 3 years.
- ✓ Must possess valid licenses and certifications for HVAC service operations.
- ✓ Submit EMD of INR 61,000 in the prescribed format.
- ✓ Provide relevant past project references and client testimonials.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3+ years in HVAC maintenance |
| Financials | Annual turnover ≥ INR 50 lakhs |
| Certifications | Valid HVAC service licenses |
| Documentation | Valid GST, PAN, EMD, and past project proof |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 9, 2026, at 19:00 IST. Bidders must upload all required documents before this time, as late submissions will not be accepted.
What are the eligibility criteria for bidders?
Bidders must have valid GST registration and PAN, minimum 3 years of HVAC maintenance experience, an annual turnover of at least INR 50 lakhs, and valid licenses. They must also submit the EMD of INR 61,000 and provide project references.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial viability (30%), and past experience (20%). Minimum qualifying marks are 70% in technical evaluation. Final selection depends on the overall score.
What technical specifications are required for the AC units?
The AC units should include split, window, and cassette types with power supply of 230V/50Hz. Refrigerant type should be R-410A or equivalent, with cooling capacities ranging from 1 to 5 tons and minimum 3-star BEE rating.
Whom should I contact for queries or support?
All queries should be directed to Mr. Kalpeshkumar Patel at 9099953861 or via email at [email protected]. Support is available Monday to Saturday, 9:00 AM to 6:00 PM.