Gujarat Energy Limited Tender for Comprehensive Annual Maintenance of Air Conditioners (AC) across GEL Locations
Bid Publish Date
18-Sep-2026, 1:30 pm
Bid End Date
19-Oct-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for a Comprehensive Annual Maintenance Contract (AMC) for air conditioners across its locations in Gandhinagar, Gujarat. This tender, part of the main project ID 342570, targets experienced HVAC service providers capable of delivering reliable maintenance, repairs, and energy-efficient operation of AC units. The project aims to ensure uninterrupted cooling services, reduce operational costs, and enhance system performance in GEL's petroleum and natural gas facilities. The tender process involves multiple evaluation stages, including technical assessment and financial bidding, with a deadline for submission on October 9, 2026. The contract is fixed-rate, with detailed scope, eligibility, and technical specifications outlined in the tender documents. Interested bidders must meet qualification criteria, submit EMD, and participate through the official e-Procure portal. This opportunity is ideal for HVAC contractors, maintenance firms, and service providers specializing in industrial air conditioning systems, seeking government contracts in Gujarat.
Scope Of Work
• Perform comprehensive maintenance, servicing, and repairs of air conditioning units across multiple GEL locations.
• Conduct routine inspections to identify potential faults and inefficiencies.
• Replace or repair defective parts, ensuring compliance with safety and quality standards.
• Maintain detailed records of maintenance activities and report regularly to GEL authorities.
• The process includes:
- Receipt of work orders from GEL.
- Scheduling and planning maintenance activities.
- Executing preventive and corrective maintenance.
- Testing and commissioning after repairs.
- Final reporting and documentation.
• Key deliverables include:
- Fully functional AC units with minimal downtime.
- Maintenance reports and service logs.
- Compliance with safety protocols.
| Specification | Details |
|---|---|
| Service Frequency | Monthly, quarterly, as per schedule |
| Response Time | Within 24 hours for urgent repairs |
| Warranty Period | 6 months post-maintenance |
• The contractor must ensure availability of spare parts and tools, adhere to safety standards, and coordinate with GEL's maintenance team for seamless operations.
Technical Specifications
| Parameter | Specification |
|---|---|
| AC Types | Split, window, cassette |
| Capacity Range | 1.5 TR to 5 TR |
| Power Supply | 230V/50Hz, single-phase |
| Refrigerant | R410A, R22 |
| Energy Efficiency | Minimum 3-star rating |
| Maintenance Tools | Standard HVAC maintenance kits |
| Response Time | Within 24 hours for breakdowns |
Sequential process for technical compliance:
- Review tender specifications.
- Prepare technical proposal with certifications.
- Demonstrate capability to handle specified AC units.
- Submit technical bid along with supporting documents.
- Attend technical clarifications if required.
The contractor must ensure all equipment and spare parts meet the specified technical standards and are compatible with existing systems at GEL locations.
Financial Requirements
The total estimated budget for this AMC is competitive, with a fixed-rate contract. The financial proposal must include detailed cost components such as labor charges, spare parts, transportation, and miscellaneous expenses. The payment will be made quarterly based on approved work completion and submission of service reports.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Labor Charges | As per bid |
| Spare Parts | Fixed rate or reimbursable |
| Transportation | As per actuals |
| Miscellaneous | As applicable |
Payment terms:
- 25% advance against bank guarantee.
- 75% after satisfactory completion of each quarter.
- Final payment after project completion and approval.
All financial proposals must be submitted in the prescribed format on the e-Procurement portal, adhering to the guidelines specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-09-2026 19:00:00
Document Download End
19-10-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
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Documents 1
Section - III SOR-Cluster-3.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-10-2026 11:31
20-10-2026 11:35
20-10-2026 16:26
Required Forms
Preliminary
EMD with UTR Details
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
SOR for Comprehensive Annual Maintenance Contract for Air Conditioners (AC) for Cluster-3
User Defined Template-Secured
Required Documents
Documents required
Section - III SOR-Cluster-3.pdf
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Eligibility Criteria
✓ Must have valid registration and licenses for HVAC maintenance services.
✓ Proven experience in maintaining and servicing air conditioning systems in industrial or governmental settings.
✓ Demonstrated financial stability with annual turnover of at least ₹50 lakh in the last three years.
✓ Possess valid GST registration and applicable certifications.
✓ Must have ISO or equivalent quality certifications.
✓ The bidder should have a valid Digital Signature Certificate (DSC) for e-procurement.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in HVAC maintenance |
| Financial Turnover | ₹50 lakh annually for last 3 years |
| Certifications | ISO 9001 or equivalent |
| Technical Staff | Certified HVAC technicians |
| Legal Compliance | No pending legal or financial disputes |
✓ Bidders must submit EMD of ₹39,000 in the prescribed format.
✓ Bidders should not be debarred or blacklisted by any government agency.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this tender?
This tender involves providing Comprehensive Annual Maintenance Contract (AMC) for Air Conditioners (AC) at Gujarat Energy Limited locations. The scope includes routine maintenance, repairs, spare parts replacement, and ensuring energy-efficient operation of AC units across multiple sites in Gandhinagar, Gujarat. The contractor must adhere to safety standards, maintain detailed logs, and ensure minimal downtime for AC systems.
Who is eligible to bid for this tender?
Eligible bidders must have valid HVAC maintenance licenses, proven experience in maintaining AC systems, a minimum annual turnover of ₹50 lakh, and relevant certifications like ISO 9001. They should also possess a valid Digital Signature Certificate (DSC) and not be debarred or blacklisted by any government authority. Financial stability and technical expertise are essential for qualification.
What are the key dates and deadlines?
The bid submission opens on 18-09-2026 at 19:00 and closes on 09-10-2026 at 19:00. The evaluation process begins immediately after, with technical and commercial evaluations scheduled on 10-10-2026. The final award will be announced post-evaluation. Bidders must submit all documents before the deadline to avoid disqualification.
How can I participate in the bidding process?
Interested bidders should download the tender documents from the official nProcure portal, submit the EMD of ₹39,000, and upload all required technical and commercial documents electronically before the deadline. A free vendor training session is available every Saturday at GNFC Ltd. for guidance. Ensure compliance with all instructions and attend pre-bid meetings if scheduled.
What is the evaluation criteria for selecting the winning bid?
Selection is based on technical competence (40%), financial bid competitiveness (30%), certifications (20%), and past performance (10%). Bidders must score at least 70% in technical evaluation. The evaluation considers experience, financial stability, compliance, and overall bid quality. The highest-scoring compliant bid will be awarded the contract.