Gujarat Energy Limited Tender for Data Gathering & Verification in Gujarat's Key Operating Areas
Bid Publish Date
11-Aug-2026, 1:30 pm
Bid End Date
01-Sep-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) invites bids for a comprehensive Data Gathering and Verification project across key energy zones in Gujarat, including Surat, Hazira, Bharuch, Dahej, and Narmada GA. This open tender seeks experienced contractors capable of conducting detailed field surveys, verifying operational data, and ensuring compliance with safety and environmental standards. The project aims to improve data accuracy for strategic energy management and regulatory reporting. Bidders must meet strict eligibility criteria, including submitting relevant documents, financial certificates, and past project evidence. The tender process involves multiple evaluation stages, with deadlines for bid submission and opening clearly defined. This opportunity is ideal for companies specializing in energy data management, field verification, and sector consulting seeking government collaboration. Download the detailed tender documents, attend the pre-bid meeting, and submit your bid before the deadline to participate in this significant Gujarat government energy project.
Scope Of Work
The scope of work includes:
- Conducting comprehensive data gathering activities across GEL's operating zones in Gujarat, specifically in Surat, Hazira, Bharuch, Dahej, and Narmada GA.
- Verifying existing operational data through field visits, document reviews, and interviews.
- Validating data accuracy and consistency with official records.
- Preparing detailed reports on data verification findings.
- Ensuring compliance with all safety, environmental, and quality standards.
The process involves:
- Planning and mobilization as per project timelines.
- Field data collection and verification.
- Data analysis and validation.
- Submission of verification reports.
- Addressing any discrepancies and re-verification if required.
Deliverables include:
| Deliverables | Description |
|---|---|
| Data Collection Reports | Detailed logs of data gathered from each site |
| Verification Reports | Validation results with supporting documentation |
| Final Data Verification Summary | Comprehensive overview of all activities and findings |
Key specifications:
| Parameter | Requirement |
|---|---|
| Data Types | Operational, logistical, safety, and compliance data |
| Geographic Scope | Surat, Hazira, Bharuch, Dahej, Narmada GA |
| Timeline | As per project schedule in tender documents |
The selected contractor must ensure timely completion, accuracy, and adherence to all statutory and safety norms.
Technical Specifications
The technical specifications include:
| Parameter | Specification |
|---|---|
| Data Collection Method | Field surveys, document reviews, interviews |
| Data Format | Digital formats compatible with GEL systems |
| Verification Accuracy | Minimum 95% data accuracy |
| Equipment | Standardized data collection tools and safety gear |
| Geographical Scope | Surat, Hazira, Bharuch, Dahej, Narmada GA |
The process involves:
- Planning and resource allocation
- Field data collection using approved tools
- Data validation using cross-referencing techniques
- Final compilation and reporting
All activities must comply with safety, environmental, and quality standards, and adhere to timelines specified in the tender documents.
Financial Requirements
The estimated project budget ranges from ₹ [Minimum value] to ₹ [Maximum value], with payments structured based on milestones achieved. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Data Gathering | ₹ [Amount] |
| Verification & Validation | ₹ [Amount] |
| Reporting & Documentation | ₹ [Amount] |
| Miscellaneous Expenses | ₹ [Amount] |
Payment terms are as follows:
- 30% advance upon contract signing
- 40% after completion of field data collection
- 30% upon submission of final verification reports
All bids must include detailed cost estimates and adhere to the budget limits specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹1,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
11-08-2026 19:00:00
Document Download End
01-09-2026 19:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
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Documents 10
BQC - Data gathering and verification.pdf
TENDER_DOCUMENT
Format for Prebid clarifications.xlsx
BOQ
Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
Section II -Scope of Work.pdf
TENDER_DOCUMENT
Section III - Schedule of Rate (SOR).pdf
TENDER_DOCUMENT
Section IV - GTC.pdf
TENDER_DOCUMENT
Section V - STC.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
ONLINE PREBID MEETING DETAILS.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
02-09-2026 10:31
02-09-2026 11:35
02-09-2026 12:46
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Sample SOR for DATA GATHERING AND VERIFICATION ACTIVITIES ACROSS GGL OPERATING AREAS
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
EMD- Either BG copy or Udhyam as per tender terms.
RequiredTender fees for the amount and in the manner specified in Clause No. 12 of ITB with related document for exemption or RTGS/ NEFT details.
RequiredGST Registration Number (GSTIN), copy of PAN Card along with other supporting documents.
RequiredContact Details of Issuing Authority
RequiredStage - Technical Bid Submission
A1 Bidders not associated with GEL: Bidder shall submit Purchase Order / Service Order/Contract from client/ end user along with supporting document(s) issued by client/end user such as Work
RequiredA1 Bidders not associated with GEL: Bidder shall submit Completion Certificate / Performance Certificate / any other relevant document from client/ end user for the same Purchaser Order(s)/ Service Order/Contract for fulfilment of the criteria specified herein.
RequiredA1 Bidders associated with GEL (existing and previously) shall submit the GEL issued Purchase order/Service order/Contract for fulfilment of the criteria specified herein
RequiredB1 Chartered Accountant Certificate with UDIN confirming annual turnover, working capital & net worth as per criteria specified herein. (Tentative format for CA certificate is attached at Annexure-1).
Required
Eligibility Criteria
✓ Must have valid GST registration, PAN, and relevant licenses.
✓ Must submit Earnest Money Deposit (EMD) via bank guarantee or Udhyam registration as per tender terms.
✓ Should have proven experience in data collection, verification, and energy sector projects.
✓ Must submit Purchase Orders / Service Contracts from previous clients demonstrating relevant work.
✓ Existing GEL contractors must submit GEL-issued purchase orders for similar activities.
| Financial & Qualification Requirements | Details |
|---|---|
| Minimum annual turnover | ₹ [Insert minimum amount] |
| Working capital | As specified in tender documents |
| Net worth | As specified in tender documents |
| Certification | Chartered Accountant Certificate with UDIN confirming financial stability |
Additional criteria include compliance with all technical and safety standards, and submission of all required documents within specified timelines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to engage qualified contractors for data gathering and verification activities across Gujarat's key GEL operating areas, including Surat, Hazira, Bharuch, Dahej, and Narmada GA. The goal is to enhance data accuracy, ensure regulatory compliance, and support strategic decision-making in the petroleum and natural gas sector.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, PAN, and relevant licenses. They should demonstrate experience in data collection, verification, and energy sector projects, supported by previous work orders and certificates. Existing GEL contractors must submit GEL-issued purchase orders for similar activities. Financial stability is verified through Chartered Accountant certificates confirming turnover, working capital, and net worth.
What are the key dates and deadlines for this tender?
The bid submission starts on 11-08-2026 and closes on 01-09-2026 at 19:00 IST. The bid opening is scheduled for 02-09-2026 at 10:31 IST. Bidders must ensure timely submission of all required documents, including EMD, technical, and financial proposals, before the deadline to avoid disqualification.
What is the scope of work involved in this project?
The scope includes field data collection, verification, validation, and reporting across specified zones. Bidders will conduct site visits, validate existing data, prepare detailed reports, and ensure compliance with safety and environmental standards. The process involves planning, data collection, analysis, and final reporting, with deliverables including detailed verification reports and summaries.
How is the bid evaluation process conducted?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). Minimum thresholds include a 70% technical score and adherence to budget limits. Past project experience, technical approach, and team expertise are critical factors influencing the final decision.