Gujarat Energy Limited Tender for Annual Fire Extinguisher Maintenance Contract
Bid Publish Date
24-Aug-2026, 1:30 pm
Bid End Date
14-Sep-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for an Annual Maintenance Contract (AMC) to ensure fire extinguisher safety and compliance across all GEL locations in Gandhinagar, Gujarat. This tender seeks experienced service providers capable of delivering routine inspections, refilling, hydro testing, and replacement of defective units in accordance with PESO standards and safety regulations. The contract aims to enhance fire safety preparedness, ensure timely maintenance, and uphold safety standards in the energy sector. Eligible bidders must possess valid PESO certifications, demonstrate financial stability, and meet all eligibility criteria outlined in the tender documents. The process involves preliminary, technical, and commercial evaluations, with the goal of selecting a reliable partner for quality fire safety services. This opportunity is ideal for companies specializing in fire safety maintenance, seeking to collaborate with a prominent government organization in Gujarat, and committed to safety excellence.
Scope Of Work
The scope of work includes:
- Routine Inspection & Servicing: Regular checks of fire extinguishers at all GEL locations.
- Refilling & Recharging: Ensuring all fire extinguishers are fully operational with appropriate extinguishing agents.
- Hydro Testing: Conducting Co2 hydro testing as per PESO standards for eligible cylinders.
- Replacement & Repair: Replacing defective parts and defective extinguishers.
- Documentation & Reporting: Maintaining detailed logs of inspections, maintenance, and testing.
The process involves:
- Initial Inspection: Assess all fire extinguishers and prepare a maintenance schedule.
- Scheduled Servicing: Perform routine servicing as per the schedule.
- Hydro Testing: Carry out hydro testing for cylinders requiring it, with valid PESO certificates.
- Refilling & Recharging: Refill extinguishers with approved agents.
- Final Inspection & Documentation: Complete reports and update maintenance records.
| Service Type | Frequency | Standards Referenced |
|---|---|---|
| Inspection | Monthly | IS 2190, PESO guidelines |
| Hydro Test | Annually | PESO certification |
| Refill & Recharge | As needed | Manufacturer specifications |
The contractor must ensure compliance with all relevant safety standards, timely completion of services, and proper documentation for audit purposes.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Hydro Testing | Co2 cylinders as per PESO standards, with valid certification |
| Refill Capacity | Extinguishers refillable with approved agents, capacity as per manufacturer |
| Certification | PESO certificates for hydro testing and refilling facilities |
| Service Standards | Compliance with IS 2190 and other relevant safety standards |
| Documentation | Accurate logs of maintenance, testing, and refilling procedures |
Procedures involve:
- Verification of cylinders and extinguishers.
- Conducting hydro testing with certified equipment.
- Recharging extinguishers with approved agents.
- Maintaining detailed records for each unit serviced.
- Ensuring all work complies with safety and quality standards.
The contractor must utilize certified equipment and qualified personnel for all technical tasks.
Financial Requirements
The project is awarded on a Fixed-rate basis with an estimated budget range between INR 10 lakh and INR 15 lakh. The financial proposal should include detailed cost components such as inspection charges, hydro testing, refilling, and replacement costs. Payment will be made based on milestone completion and submission of valid documentation.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Inspection | Fixed per visit |
| Hydro Testing | As per PESO rates |
| Refill & Recharge | Per extinguisher basis |
| Replacement Parts | Actual cost |
Payment terms:
- 30% advance upon contract signing.
- 40% after completion of initial inspections and testing.
- Remaining 30% after final report submission and approval.
All invoices must be supported by proper documentation and certificates for processing payments.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹5,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
24-08-2026 19:00:00
Document Download End
14-09-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
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Documents 27
Annexure A Sample Format for Tender Documents.pdf
TENDER_DOCUMENT
Annexure B.pdf
TENDER_DOCUMENT
Annexure C CA Certificate Format.pdf
TENDER_DOCUMENT
BQC of Fire Extinguisher AMC.pdf
TENDER_DOCUMENT
Format for Prebid clarifications.xlsx
BOQ
ONLINE PREBID MEETING DETAILS.pdf
TENDER_DOCUMENT
Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
Section II -Scope of Work.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-1.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-2.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-3.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-4 .pdf
TENDER_DOCUMENT
Section III SOR-Cluster-5.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-6.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-7.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-8.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-9.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-10.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-11.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-12.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-13.pdf
TENDER_DOCUMENT
Section III SOR-Cluster-14.pdf
TENDER_DOCUMENT
Section IV - GTC.pdf
TENDER_DOCUMENT
Section V - STC.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
Revised Annexure RA.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
15-09-2026 10:31
15-09-2026 11:35
15-09-2026 12:46
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Sample SOR for ANNUAL MAINTENANCE CONTRACT FOR FIRE EXTINGUISHERS ACROSS GEL LOCATIONS
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
EMD- Either BG copy or Udhyam as per tender terms.
RequiredTender fees for the amount and in the manner specified in Clause No. 12 of ITB with related document for exemption or RTGS/ NEFT details.
RequiredGST Registration Number (GSTIN), copy of PAN Card along with other supporting documents.
RequiredContact Details of Issuing Authority
RequiredStage - Technical Bid Submission
1(a) Bidders not associated with GEL: Bidder shall submit the copy of Purchase Order/Work order/Contracts for fulfilment of the criteria specified herein
Required1(b) Bidders not associated with GEL: Bidder shall submit the corresponding satisfactory work completion certificate / Execution Certificate as documentary evidence towards adherence to the criteria specified herein.
Required1(c) Bidders associated with GEL (existing and previously) shall submit the GEL issued Purchase Order/Work order/Contracts for fulfilment of the criteria specified herein.
Required2)Valid PESO certificates in the name of bidder or supporting agency to be provided for following: 1. Co2 Hydro testing facility 2. Co2 Refilling facility In case the PESO certificate submitted is in the name of the supporting Agency, the Bidder shall also submit Document No. GEL/HSE/BQC/2026/June/02 File No: GGL-HSE & AI-2026-6-182321 letter from the Agency assuring to support the Bidder for carrying out the Hydro testing work of GEL during contract period as per attached annexure – B .
Required3) Bidders (Both associated with GEL and not associated with GEL) shall submit Chartered Accountant certificate with UDIN confirming Annual turnover, working capital and Net worth from audited balance sheets as per criteria specified herein. As per attached Annexure – C
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN card.
- ✓ EMD in the form of BG or Udhyam registration as per tender terms.
- ✓ Tender fee of INR 5000 paid via RTGS/NEFT or as specified.
- ✓ Experience in fire extinguisher maintenance with documentary evidence such as purchase orders, work orders, or completion certificates.
- ✓ Valid PESO certificates for Co2 hydro testing and refilling facilities.
- ✓ Financial stability demonstrated through Chartered Accountant certificates confirming annual turnover, working capital, and net worth.
- ✓ Bidders associated with GEL must submit relevant purchase/contract documents.
- ✓ Bidders not associated with GEL must submit work completion certificates.
| Qualification Parameter | Minimum Requirement |
|---|---|
| GST Registration | Valid and active |
| PAN Card | Valid |
| Experience | Minimum 3 years in fire safety services |
| Financial Turnover | INR 10 lakh (minimum) |
| PESO Certification | Valid for hydro testing and refilling |
Note: Bidders must meet all criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to appoint a qualified service provider for Annual Maintenance Contract (AMC) of fire extinguishers across Gujarat Energy Limited locations. The goal is to ensure safety compliance, regular inspection, refilling, and hydro testing of fire safety equipment, maintaining operational readiness and adhering to safety standards.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, PAN, and PESO certificates for hydro testing and refilling. They should demonstrate experience in fire safety maintenance, financial stability through Chartered Accountant certificates, and meet the eligibility criteria outlined in the tender document. Both existing and new service providers can apply, provided they meet all requirements.
What are the key dates and deadlines for this tender?
The bid submission starts on 24-08-2026 at 19:00 and closes on 14-09-2026 at 19:00. The bid opening is scheduled for 15-09-2026 at 10:31. Bidders must ensure timely submission of all documents and attend the pre-bid meeting as specified in the tender notice.
What is the scope of work involved in this AMC?
The scope includes routine inspections, refilling and recharging, hydro testing of cylinders as per PESO standards, replacement of defective parts, and detailed documentation. The contractor must ensure compliance with safety standards and timely service delivery across all GEL locations, with work scheduled as per the specified frequency and standards.
How is the bid evaluation process conducted?
Bids are evaluated based on technical compliance (40%), experience and past performance (30%), financial competitiveness (20%), and certifications (10%). Bidders must meet minimum thresholds in technical and certification criteria. The highest scoring compliant bid will be awarded the contract, ensuring transparency and fair competition.