Gujarat Energy Transmission Corporation Tender for Bi-annual Office Upkeep & Cleaning
Bid Publish Date
24-Sep-2026, 7:21 am
Bid End Date
16-Oct-2026, 10:30 am
Value
₹2,80,779
Location
Progress
This government tender offers an excellent opportunity for experienced cleaning and maintenance service providers to partner with Gujarat Energy Transmission Corporation Limited. The project involves bi-annual upkeep of the Palanpur Circle Office, including cleaning of office premises, conference rooms, and surrounding areas over a 24-month period. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit comprehensive documentation. The tender process comprises technical and commercial evaluations, with awards based on merit and compliance. The project aims to ensure a hygienic, safe, and professional environment for government operations in the power and energy sector. With a total estimated value of INR 2,80,778.64, this contract presents a strategic opportunity for contractors specializing in government office maintenance and cleaning services in Gujarat.
Scope Of Work
The selected contractor will be responsible for providing comprehensive cleaning and upkeep services for the Palanpur Circle Office building, conference room, and surrounding areas. Key deliverables include:
- Regular cleaning of office premises, including floors, windows, furniture, and fixtures.
- Maintenance of surrounding outdoor areas, including lawns and pathways.
- Waste disposal and sanitation management.
- Ensuring hygiene standards are maintained as per government guidelines.
The process involves:
- Initial assessment and site inspection.
- Preparation of cleaning schedules.
- Deployment of trained cleaning staff.
- Regular monitoring and quality checks.
- Submission of periodic reports and compliance documentation.
Bidder must ensure availability of cleaning equipment, eco-friendly cleaning agents, and adherence to safety protocols. The contract duration is 24 months, with scope for renewal based on performance.
| Service Aspect | Specification |
|---|---|
| Cleaning Frequency | Bi-weekly, with ad-hoc as needed |
| Working Hours | During office off-hours |
| Staff Qualification | Trained and certified personnel |
| Equipment | Modern cleaning machinery |
| Compliance | Adherence to environmental and safety standards |
Technical Specifications
The contractor must utilize environmentally friendly cleaning agents and modern machinery to ensure efficiency and safety. Technical parameters include:
| Parameter | Specification |
|---|---|
| Cleaning Equipment | High-efficiency vacuum cleaners, scrubbers, and eco-friendly mops |
| Cleaning Agents | Biodegradable, non-toxic disinfectants |
| Staff Training | Certified in safety and hygiene standards |
| Safety Protocols | PPE usage, hazard management |
| Work Schedule | During non-operational hours to minimize disruption |
Sequential procedures involve initial site assessment, procurement of equipment, staff deployment, routine cleaning, periodic inspections, and reporting. The contractor must ensure compliance with all safety and environmental standards as per government regulations.
Financial Requirements
The estimated project cost is approximately INR 2,80,778.64. The financial proposal should include detailed breakdowns:
| Cost Component | Amount (INR) |
|---|---|
| Labour Charges | 1,50,000 |
| Equipment & Materials | 80,000 |
| Overheads | 30,000 |
| Contingency | 20,778.64 |
| Total Estimated Cost | 2,80,778.64 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of the first year.
- Remaining 30% after project completion and final inspection.
- Payments will be made against submission of valid invoices and performance certificates.
All costs must be inclusive of taxes and applicable levies. Bidders should submit a detailed financial proposal aligned with the scope of work.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹708
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
24-09-2026 12:51:00
Document Download End
16-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,80,779
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
Gujarat Energy Transmission Corporation Limited, Circle Office, Highway Char Rasta, Palanpur – 385 001
Contact Details
9925208562
Authority Records
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Documents 1
Tender forPalanpur CO upkeeping.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
16-10-2026 16:05
16-10-2026 16:10
Required Documents
Stage - TECHNICAL STAGE
GETCO REGISTRATION Document
RequiredGST Registration Number Documents
RequiredProvident Fund Code Number Documents
RequiredPAN Number Document
RequiredBank Solvency Certificate
RequiredScan of Tender Fee Amount Online payment receipt
RequiredScan of EMD Amount Online payment receipt
RequiredDuly Signed and Attested Integrity Pact.
RequiredIncome Tax Return of Last Three Financial Years
RequiredProfit Loss Accounts of Last Three Financial Years
RequiredBalance sheet of Last Three Financial Years
RequiredPartnership deed and Proprietorship deed and Power of Atternoy
RequiredDuly Filled and signed of Annexures as per tender documents
RequiredWork Oder Copy with Schedule B
RequiredWork completion certificate in Form No 3 A only as Per Qualification Requirement
RequiredElectrical License Documents
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid GETCO registration and GST registration.
✓ Must possess a Bank Solvency Certificate demonstrating financial stability.
✓ Should have experience in executing similar cleaning and maintenance projects for government offices.
✓ Must submit Income Tax Returns for the last three financial years.
✓ Should provide Profit & Loss Accounts and Balance Sheets for the last three years.
✓ Must hold valid electrical licenses and necessary permits.
| Qualification Requirement | Details |
|---|---|
| Registration | Valid GETCO and GST registration |
| Financial | Bank Solvency Certificate, Last 3 years' Income Tax Returns |
| Experience | Minimum 2 years in government cleaning projects |
| Documentation | Partnership deed, Proprietorship deed, Power of Attorney |
| Technical | Electrical license, Work order copies |
| Certification | Work completion certificates |
All submitted documents must be current, valid, and attested.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes bi-annual cleaning and upkeep of the Palanpur Circle Office building, conference rooms, and surrounding areas. Responsibilities encompass regular cleaning, waste disposal, sanitation, and maintenance of outdoor spaces, ensuring compliance with hygiene standards during the 24-month contract period.
What are the eligibility criteria for bidders?
Eligible bidders must possess valid GETCO registration, GST registration, a Bank Solvency Certificate, and experience in similar government cleaning projects. They should submit income tax returns, profit & loss accounts, balance sheets of the last three years, and relevant licenses. All documents must be current, valid, and attested.
How is the bidding process structured?
The process involves registration, downloading tender documents, submitting technical and financial bids separately, followed by technical and commercial evaluations scheduled on 16-10-2026. The final award is based on combined scoring, with detailed timelines provided in the tender notice.
What is the estimated project cost and payment schedule?
The estimated cost is approximately INR 2,80,778.64. Payments are scheduled as 30% advance, 40% after the first year, and 30% upon project completion, against invoices and performance certificates. All costs include applicable taxes.
What are the key dates and deadlines for this tender?
Bid opening starts on 24-09-2026, with the submission deadline on 16-10-2026 at 16:00. Technical evaluation occurs on 16-10-2026, followed by commercial assessment. The final award notification will be issued by 20-10-2026.