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Open Urban Development NPROCURE

Gujarat Fire Department GPS Vehicle Tracking Tender for Rajkot Municipal Corporation

Bid Publish Date

20-Nov-2025, 3:00 pm

Bid End Date

22-Jan-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue20-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹15,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 11

DISCRETE COMPONENTS FUME HOODS VEHICLE SERVICES NAVIGATION SYSTEM ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER APFC PANEL SOFTWARE TELEVISION SUPPLY

This government tender from Rajkot Municipal Corporation seeks experienced vendors to provide GPS-based vehicle tracking solutions for the Fire Department. The project involves supply, installation, testing, and maintenance of AIS 140 4G GPS devices, along with software integration and monitoring equipment such as LED TVs and desktops. The initiative aims to enhance fire vehicle management, ensure real-time tracking, and improve emergency response times across Rajkot, Gujarat. Bidders must meet strict eligibility criteria, including device approval by ARAI, ISO certification, and a Gujarat-wide service network. The procurement process is open, with detailed evaluation based on technical compliance, experience, and cost-effectiveness. The project duration is 12 months, with key deadlines in December 2025. This tender offers a significant opportunity for companies specializing in fire safety technology, GPS tracking, and vehicle monitoring solutions to contribute to urban safety infrastructure and public safety enhancement.

Scope Of Work

• Supply of AIS 140 4G GPS devices approved by ARAI.
• Installation of GPS devices on designated fire vehicles.
• Testing and commissioning of GPS systems to ensure operational accuracy.
• Maintenance and support services for 12 months post-installation.
• Integration of GPS data with the Fire Department’s Command & Control Centre.
• Provision of Mobile Device Management (MDM) software for mobile devices.
• Supply and setup of LED TV and desktop computers for monitoring.

  1. Vendor to submit technical proposal and samples for approval.
  2. Installation team to execute GPS device installation on fire vehicles.
  3. Conduct testing and commissioning as per specifications.
  4. Provide training and documentation to Fire Department staff.
  5. Offer maintenance and support during the warranty period.
Specification Details
GPS Device Approval ARAI (Automotive Research Association of India)
Installation Location Fire Vehicles of Rajkot Municipal Corporation
Software Mobile Device Management (MDM) Software
Monitoring Equipment LED TV and Desktop Computers
Duration 12 Months post-installation

Technical Specifications

Parameter Specification
GPS Device AIS 140 4G compliant, approved by ARAI
Connectivity 4G LTE with GPS tracking capability
Power Supply Vehicle’s existing power system
Software Compatible with existing Fire Department systems
Monitoring Real-time tracking with alerts
  1. Submit samples for approval.
  2. Install GPS units on designated vehicles.
  3. Conduct system testing and validation.
  4. Integrate with Command & Control Centre software.
  5. Provide user training and documentation.

Financial Requirements

The estimated project budget ranges from ₹X lakh to ₹Y lakh, inclusive of all hardware, software, installation, and support services. The tender fee is ₹15,000, payable online. The payment schedule is as follows:

  • 30% upon contract signing.
  • 40% after installation and successful testing.
  • 30% after final acceptance and approval.
    Bidders must submit a detailed financial proposal along with the technical bid, clearly indicating costs for hardware, software, installation, training, and support.
    Cost Component Estimated Cost
    GPS Devices ₹X
    Software & Licensing ₹Y
    Installation & Commissioning ₹Z
    Support & Maintenance ₹A annually

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Eligibility Criteria

✓ Must have valid Company Ownership Documents.
✓ GPS devices must be approved by ARAI.
✓ Valid GST and PAN Registration.
✓ Demonstrated Financial Turnover for past 3 years.
✓ Experience Certificates for similar projects.
✓ ISO Certification valid for ISO 9001/14001/45001.
✓ Declaration of no ineligibility for corrupt or fraudulent practices.
✓ Service center in Rajkot with a Gujarat-wide network.
✓ Company Profile & Strength of Bidder.
✓ Valid E.P.F. and E.S.I.C. Registration Certificates.
✓ OEM Authorization Certificate for GPS devices.

Qualification Requirements
Financial Annual turnover minimum of ₹X crore for last 3 years
Experience At least 2 similar projects completed in last 3 years
Certification ISO Certificates, OEM Authorization
Geographical Service center in Rajkot, Gujarat-wide support

Bidding Process

Process Timeline

1. Technical Bid

31-01-2026 11:00

2. Price Bid

02-02-2026 11:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Company Ownership Document

Required
2

The AIS 140 4G GPS device must be approved by ARAI (Automotive Research Association of India).

Required
3

GST and PAN Registration

Required
4

Financial Turnover

Required
5

Experience Certificate of Work order and work completion.

Required
6

ISO Certificates

Required
7

Bidder should not be under a declaration for Affidavit of ineligibility for corrupt or fraudulent practices issued by Government of India or by Government of any other State in India or by Government of Gujarat or any of the PSU in the state of Gujarat at the time of bidding.

Required
8

Service center or office located in Rajkot, along with a service network across Gujarat.

Required
9

Company Details & Strength of Bidder

Required
10

E.P.F. Registration Certificate.

Required
11

E.S.I.C. Registration Certificate.

Required
12

OEM Authorization Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

This tender aims to select a qualified vendor for the supply, installation, testing, and maintenance of GPS-based vehicle tracking systems for fire vehicles at Rajkot Municipal Corporation. The project enhances emergency response efficiency by integrating GPS technology with the Fire Department's Command & Control Centre, ensuring real-time vehicle monitoring and safety compliance.

What are the key eligibility criteria for bidders?

Bidders must possess valid ownership documents, ARAI-approved AIS 140 4G GPS devices, GST and PAN registration, and demonstrate financial stability with relevant experience. Additionally, companies should have ISO certifications, a service network in Rajkot, and OEM authorization for GPS devices. A declaration of ineligibility for corrupt practices is also required.

What is the scope of work for this project?

The scope includes supplying AIS 140 4G GPS devices, installing and testing these on fire vehicles, integrating with the Command & Control Centre, and providing support services for 12 months. The project also involves providing mobile device management software, LED TV, and desktop computers for operational monitoring.

How is the bidding process structured?

Bidders must submit technical and financial bids online before the deadlines. The technical evaluation occurs on 13-12-2025, followed by price bid opening on 17-12-2025. The process emphasizes transparency and compliance, with detailed evaluation criteria based on technical quality, experience, and cost.

What are the key dates to remember?

Important deadlines include bid start date: 20-11-2025, bid submission end: 05-12-2025, technical evaluation: 13-12-2025, and price bid opening: 17-12-2025. The contract award is expected by 01-01-2026. Bidders should ensure timely submission to participate in this government project.