This government tender from Rajkot Municipal Corporation seeks experienced vendors to provide GPS-based vehicle tracking solutions for the Fire Department. The project involves supply, installation, testing, and maintenance of AIS 140 4G GPS devices, along with software integration and monitoring equipment such as LED TVs and desktops. The initiative aims to enhance fire vehicle management, ensure real-time tracking, and improve emergency response times across Rajkot, Gujarat. Bidders must meet strict eligibility criteria, including device approval by ARAI, ISO certification, and a Gujarat-wide service network. The procurement process is open, with detailed evaluation based on technical compliance, experience, and cost-effectiveness. The project duration is 12 months, with key deadlines in December 2025. This tender offers a significant opportunity for companies specializing in fire safety technology, GPS tracking, and vehicle monitoring solutions to contribute to urban safety infrastructure and public safety enhancement.
Gujarat Fire Department GPS Vehicle Tracking Tender for Rajkot Municipal Corporation
Progress
Tender Type
Open
Sector
Urban Development
Tender Fee
₹15,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
11
Scope Of Work
• Supply of AIS 140 4G GPS devices approved by ARAI.
• Installation of GPS devices on designated fire vehicles.
• Testing and commissioning of GPS systems to ensure operational accuracy.
• Maintenance and support services for 12 months post-installation.
• Integration of GPS data with the Fire Department’s Command & Control Centre.
• Provision of Mobile Device Management (MDM) software for mobile devices.
• Supply and setup of LED TV and desktop computers for monitoring.
- Vendor to submit technical proposal and samples for approval.
- Installation team to execute GPS device installation on fire vehicles.
- Conduct testing and commissioning as per specifications.
- Provide training and documentation to Fire Department staff.
- Offer maintenance and support during the warranty period.
| Specification | Details |
|---|---|
| GPS Device Approval | ARAI (Automotive Research Association of India) |
| Installation Location | Fire Vehicles of Rajkot Municipal Corporation |
| Software | Mobile Device Management (MDM) Software |
| Monitoring Equipment | LED TV and Desktop Computers |
| Duration | 12 Months post-installation |
Technical Specifications
| Parameter | Specification |
|---|---|
| GPS Device | AIS 140 4G compliant, approved by ARAI |
| Connectivity | 4G LTE with GPS tracking capability |
| Power Supply | Vehicle’s existing power system |
| Software | Compatible with existing Fire Department systems |
| Monitoring | Real-time tracking with alerts |
- Submit samples for approval.
- Install GPS units on designated vehicles.
- Conduct system testing and validation.
- Integrate with Command & Control Centre software.
- Provide user training and documentation.
Financial Requirements
The estimated project budget ranges from ₹X lakh to ₹Y lakh, inclusive of all hardware, software, installation, and support services. The tender fee is ₹15,000, payable online. The payment schedule is as follows:
- 30% upon contract signing.
- 40% after installation and successful testing.
- 30% after final acceptance and approval.
Bidders must submit a detailed financial proposal along with the technical bid, clearly indicating costs for hardware, software, installation, training, and support.Cost Component Estimated Cost GPS Devices ₹X Software & Licensing ₹Y Installation & Commissioning ₹Z Support & Maintenance ₹A annually
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid Company Ownership Documents.
✓ GPS devices must be approved by ARAI.
✓ Valid GST and PAN Registration.
✓ Demonstrated Financial Turnover for past 3 years.
✓ Experience Certificates for similar projects.
✓ ISO Certification valid for ISO 9001/14001/45001.
✓ Declaration of no ineligibility for corrupt or fraudulent practices.
✓ Service center in Rajkot with a Gujarat-wide network.
✓ Company Profile & Strength of Bidder.
✓ Valid E.P.F. and E.S.I.C. Registration Certificates.
✓ OEM Authorization Certificate for GPS devices.
| Qualification | Requirements |
|---|---|
| Financial | Annual turnover minimum of ₹X crore for last 3 years |
| Experience | At least 2 similar projects completed in last 3 years |
| Certification | ISO Certificates, OEM Authorization |
| Geographical | Service center in Rajkot, Gujarat-wide support |
Bidding Process
Process Timeline
13-12-2025 11:00
17-12-2025 11:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Technical Bid
Company Ownership Document
RequiredThe AIS 140 4G GPS device must be approved by ARAI (Automotive Research Association of India).
RequiredGST and PAN Registration
RequiredFinancial Turnover
RequiredExperience Certificate of Work order and work completion.
RequiredISO Certificates
RequiredBidder should not be under a declaration for Affidavit of ineligibility for corrupt or fraudulent practices issued by Government of India or by Government of any other State in India or by Government of Gujarat or any of the PSU in the state of Gujarat at the time of bidding.
RequiredService center or office located in Rajkot, along with a service network across Gujarat.
RequiredCompany Details & Strength of Bidder
RequiredE.P.F. Registration Certificate.
RequiredE.S.I.C. Registration Certificate.
RequiredOEM Authorization Certificate
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to select a qualified vendor for the supply, installation, testing, and maintenance of GPS-based vehicle tracking systems for fire vehicles at Rajkot Municipal Corporation. The project enhances emergency response efficiency by integrating GPS technology with the Fire Department's Command & Control Centre, ensuring real-time vehicle monitoring and safety compliance.
What are the key eligibility criteria for bidders?
Bidders must possess valid ownership documents, ARAI-approved AIS 140 4G GPS devices, GST and PAN registration, and demonstrate financial stability with relevant experience. Additionally, companies should have ISO certifications, a service network in Rajkot, and OEM authorization for GPS devices. A declaration of ineligibility for corrupt practices is also required.
What is the scope of work for this project?
The scope includes supplying AIS 140 4G GPS devices, installing and testing these on fire vehicles, integrating with the Command & Control Centre, and providing support services for 12 months. The project also involves providing mobile device management software, LED TV, and desktop computers for operational monitoring.
How is the bidding process structured?
Bidders must submit technical and financial bids online before the deadlines. The technical evaluation occurs on 13-12-2025, followed by price bid opening on 17-12-2025. The process emphasizes transparency and compliance, with detailed evaluation criteria based on technical quality, experience, and cost.
What are the key dates to remember?
Important deadlines include bid start date: 20-11-2025, bid submission end: 05-12-2025, technical evaluation: 13-12-2025, and price bid opening: 17-12-2025. The contract award is expected by 01-01-2026. Bidders should ensure timely submission to participate in this government project.
Explore More Opportunities
Download FREE!
Access all tender documents at no cost
Documents 1
112 Final.pdf
TENDER_DOCUMENT
112 Final.pdf
TENDER_DOCUMENT
