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Open Information Technology and Communication NPROCURE

Gujarat Gas Limited Tender for Data Centre Support & Facility Management Services

Bid Publish Date

27-May-2025, 1:00 pm

Bid End Date

10-Jul-2025, 1:00 pm

EMD

₹2,50,000

Location

AHMADABAD , GUJARAT

Progress

Issue27-May-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Tender Fee

₹2,000

Contract Form

Fixed-rate

Completion Period

36  Months

Currency Type

Single

Categories 8

SUPERVISORY CONTROL DATA CENTRE OTHER SERVICE DCS SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

Gujarat Gas Limited is offering a significant opportunity for service providers through its Data Centre Support (FMS-DCS) tender. This tender seeks experienced companies specializing in IT Facility Management, Data Centre Operations, and Network Security to deliver comprehensive support services over a 36-month fixed-rate contract. The project emphasizes deploying qualified resources, maintaining high standards of security and availability, and demonstrating technical expertise through detailed documentation. Eligible bidders must meet specific experience, financial, and certification criteria, ensuring only capable organizations participate. The procurement process involves multiple evaluation stages, including technical and commercial assessments, with deadlines set for bid submission in June 2025. This tender is ideal for companies seeking to expand their footprint in Gujarat’s government sector, offering a lucrative opportunity to contribute to critical infrastructure management. All interested organizations are encouraged to review the detailed tender documents linked below and prepare their submissions accordingly.

Scope Of Work

The scope of work includes, but is not limited to:

  • Providing comprehensive Data Centre Support as per the Technical Scope of Work (SoW)
  • Deployment of FMS resources within 30 days of contract award
  • Maintaining Network Operations Center (NoC) details and resource lists as per Annexure-1
  • Ensuring backup L3 resources are available within Gujarat
  • Managing network and infrastructure operations to ensure high availability and security

Key deliverables include:

  • Deployment and configuration of network and security systems
  • Monitoring and incident management
  • Regular reporting and documentation
  • Resource management including L3 and L4 personnel

Sequential Process:

  1. Bid submission and technical documentation review
  2. Technical evaluation and shortlisting
  3. Commercial negotiations and final award
Specification Requirement
Contract Period 36 months
Bid Validity 180 days
EMD Amount Rs. 2,50,000
Technical Resources L3, L4, Backup L3 resources
Experience Minimum Rs. 11 Lakhs per project
Certification GST, PAN, MSME, NSIC

Bidders must comply with all technical specifications detailed in the linked Scope of Work document.

Technical Specifications

The technical specifications require bidders to demonstrate their capability to manage Data Centre operations, including deployment of FMS resources, network security, incident management, and backup solutions. The bidder must provide detailed documentation of their Network Operations Center (NoC), including infrastructure, personnel, and resource lists. Technical parameters include:

Parameter Requirement
Deployment Timeline Within 30 days of contract award
Resource Types L3, L4, Backup L3 personnel
Experience Projects costing Rs. 11 Lakhs or more
Certifications Technical certifications related to network and security

Sequential procedures involve submission of technical documents, resource declaration, and demonstration of experience, followed by technical evaluation and approval before financial negotiations.

Financial Requirements

The project has a fixed-rate contract with a total estimated value ranging from Rs. 50 Lakhs to Rs. 1 Crore, depending on scope adjustments. The bid offer must include a detailed Schedule of Rates (SOR) document. Payment terms are milestone-based, with payments released upon successful completion of specified deliverables. The bid validity is 180 days from submission.

Cost Component Estimated Cost
Service Fee As per Schedule of Rates
Miscellaneous Applicable taxes and duties
Total Budget Rs. 50 Lakhs - Rs. 1 Crore

Bidders should ensure their financial proposals are competitive and compliant with the detailed financial terms outlined in the tender documents.

Documents 12

Section - I Instructions To Bidders (ITB)_FMS DCS.pdf

TENDER_DOCUMENT

Section - II Technical Scope of Work.pdf

TENDER_DOCUMENT

BQC_FMS DCS.pdf

TENDER_DOCUMENT

Section - III Schedule of Rates (SOR)_FMS DCS.pdf

TENDER_DOCUMENT

Section - IV General Terms of CONTRACT (GTC)_FMS DCS.pdf

TENDER_DOCUMENT

Section - V Special Terms of CONTRACT (STC)_FMS DCS.pdf

TENDER_DOCUMENT

Section - VI Forms and Formats_FMS DCS.pdf

TENDER_DOCUMENT

Format for Prebid Clarifications.xlsx

BOQ

Response to Pre-Bid Queries-189205-DCS.pdf

TENDER_DOCUMENT

189205_Revised_BQC-FMS-Data Centre Support.pdf

TENDER_DOCUMENT

Section - I Instructions To Bidders (ITB)_FMS DCS__Revised.pdf

TENDER_DOCUMENT

Tender Corrigendum_FMS_DCS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must possess valid GST Certificate, PAN Card, MSME & NSIC certificates.
✓ Must submit Earnest Money Deposit (EMD) of Rs. 2,50,000 along with UTR details.
✓ Must have relevant experience in providing Data Centre and Facility Management services, with documented PO/WO/SO/JO for similar projects.
✓ For non-associated bidders: Submit work completion certificates for projects costing at least Rs. 11 Lakhs each, with minimum three projects.
✓ For associated bidders: Submit GGL-issued PO/WO/SO/JO for similar work, with at least three completed projects.
✓ Financial stability evidenced through Chartered Accountant’s certificate showing annual turnover, working capital, and net worth for the last three audited financial years.

Qualification Criteria
Experience 3 similar projects of Rs. 11 Lakhs each or 2 projects of Rs. 13 Lakhs or 1 project of Rs. 21 Lakhs
Financials Annual turnover, working capital, and net worth certificates
Certification Valid GST, PAN, MSME, NSIC

All bidders must meet these eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Primary Stage

11-07-2025 10:35

2. Technical Stage

11-07-2025 10:40

3. Commercial Stage

11-07-2025 10:45

Required Forms

Primary

Primary Information

User Defined Template-Standard

Required

Tender Fee with UTR Details

User Defined Template-Standard

Required

EMD with UTR Details

User Defined Template-Standard

Required

Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation

User Defined Template-Standard

Required

Bidder Information Form

User Defined Template-Standard

Required

Declaration on Other Criteria

User Defined Template-Standard

Required

Declaration of Relationship with GGL Employees

User Defined Template-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Secured

Required

Commercial

SOR - IT FACILITY MANAGEMENT SERVICES – DATA CENTRE SUPPORT (FMS-DCS)

User Defined Template-Secured

Required

Required Documents

Stage - Primary Stage

1

GST Certificate

Required
2

PAN Card

Required
3

MSME & NSIC

Required
4

EMD/TENDER FEES

Required

Stage - Technical Stage

1

Technical Criteria - A1 - The Bidder shall provide the details of the Network Operations Center as per the criteria mentioned vide a declaration on a letterhead

Required
2

Technical Criteria - A2 - The Bidder shall provide a declaration to deploy the FMS resources in-line with Technical SoW and the list of the resources within 30 days of the contract award as per Annexure-1

Required
3

Technical Criteria - A3 - The Bidder shall provide the list of L4 resources based out of the NoC in the Annexure-1 as per the criteria mentioned in the Technical Scope of Work

Required
4

Technical Criteria - A4 - The Bidder shall provide the list of L3 resources based out of the NoC in the Annexure-1 as per the criteria mentioned in the Technical Scope of Work

Required
5

Technical Criteria - A5 - The Bidder shall provide the list of Backup L3 resources available in Gujarat in the Annexure-1 as per the criteria mentioned in the Technical Scope of Work

Required
6

Experience Criteria - B1 - GGL non-associated Bidder: Submit PO/WO/SO/JO issued by end client and corresponding satisfactory work completion certificate as per criteria: - PO/WO/SO/JO of three similar services, each costing not less than Rs. 11 Lakhs PO/WO/SO/JO of two similar services, each costing not less than Rs. 13 Lakhs PO/WO/SO/JO of one similar services, costing not less than Rs. 21 Lakhs

Required
7

Experience Criteria - B2 - GGL associated Bidder (Existing and Previously): Submit GGL issued PO/WO/SO/JO as per criteria: Three similar completed works, each costing not less than Rs. 11 Lakhs Two similar completed works, each costing not less than Rs. 13 Lakhs One similar completed works, costing not less than Rs. 21 Lakhs

Required
8

Finanical Criteria - C1 - Chartered Accountant Certificate with UDIN with following details 1. Annual Turnover Certificate in any of the preceding three audited financial years 2. Working Capital Certificate in the last audited financial year 3. Bidder’s Net Worth Certificate as per the last audited financial statement

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th June 2025 at 18:30 hours. Bidders must ensure all documents are uploaded before this time, as late submissions will not be accepted.

What documents are required for eligibility?

Eligible bidders must submit GST Certificate, PAN Card, MSME & NSIC certificates, and EMD of Rs. 2,50,000. Additionally, they must provide experience certificates, financial statements, and technical declarations as specified in the tender documents.

How is the technical evaluation conducted?

Technical evaluation is based on criteria such as Network Operations Center details, deployment plans, resource lists, and relevant project experience. The evaluation will occur on 18th June 2025, and only bidders meeting the minimum technical score will proceed to commercial negotiations.

What is the estimated contract value?

The estimated contract value ranges from Rs. 50 Lakhs to Rs. 1 Crore, depending on scope and negotiated rates. The fixed-rate contract ensures transparency and competitive pricing.

Who can I contact for queries regarding this tender?

All queries should be directed to Kalpesh Gohil at [email protected]. It is recommended to send queries at least 7 days before the bid deadline for timely assistance.