Gujarat Gas Limited Tender for Fire Hydrant System Maintenance at Coco Tarapur CNG Station
Progress
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹1,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
11
Gujarat Gas Limited is inviting bids for an Annual Maintenance Contract for the Fire Hydrant System at Coco Tarapur CNG Station. This tender offers an excellent opportunity for fire safety companies, maintenance contractors, and safety service providers to secure a government sector contract in Gujarat. The scope includes system inspections, repairs, certification, and issuance of Form B in compliance with Maharashtra Fire Service standards. Eligibility requires prior experience, valid Maharashtra Fire Service empanelment, and supporting documentation. The fixed-rate contract aims to ensure system reliability and safety compliance. Bidders must follow the structured electronic bidding process, with key deadlines on 14th October 2025 to 4th November 2025. The project emphasizes transparency, safety, and regulatory adherence, making it a strategic opportunity for industry professionals seeking government tenders in fire safety and maintenance sectors.
Scope Of Work
The scope of work includes:
- Routine inspection and maintenance of the Fire Hydrant System installed at Coco Tarapur CNG Station.
- Ensuring all components are in working condition, including pumps, valves, and piping.
- Issuance of Form B as per Maharashtra Fire Service regulations.
- Compliance with safety standards and non-objection conditions obtained from local fire authorities.
- Immediate repair and replacement of defective parts.
- Documentation of maintenance activities and certification.
The process involves:
- Initial assessment and planning.
- Scheduled inspections as per maintenance schedule.
- Immediate rectification of faults.
- Final certification and issuance of Form B.
| Item | Specification |
|---|---|
| System Type | Fire Hydrant System |
| Certification | Form B issuance |
| Compliance | Maharashtra Fire Service standards |
| Maintenance Frequency | As per manufacturer and regulatory guidelines |
| Documentation | Maintenance reports, certification, and compliance records |
The contractor must ensure all activities are completed within the stipulated timelines and adhere to safety and quality standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| System Type | Fire Hydrant System compatible with Maharashtra standards |
| Certification | Must have Form B issued by Maharashtra Fire Service |
| Components | Pumps, valves, piping, nozzles, and control panels |
| Material | Approved fire-resistant materials conforming to IS standards |
| Maintenance | Scheduled inspections, testing, and repairs |
The process involves:
- Conducting detailed inspections.
- Testing system components.
- Replacing faulty parts.
- Documenting all activities.
- Ensuring compliance with Maharashtra Fire Service regulations.
The contractor must follow technical guidelines specified in the tender documents, ensuring safety, reliability, and certification readiness.
Financial Requirements
The project has a fixed-rate contract with a budget aligned with the scope of work. The estimated value range is between INR 50,000 and INR 1,00,000, depending on the scale of maintenance activities. Payment will be made as per milestones or monthly basis, subject to satisfactory completion of tasks. The detailed cost breakdown includes:
| Cost Element | Amount |
|---|---|
| Labour | As per approved rates |
| Materials | Actuals against invoice |
| Certification | Included in maintenance fee |
| Miscellaneous | Contingency and documentation |
Bidders must submit a detailed financial proposal aligned with the tender guidelines. Payment terms are specified in the tender documents, emphasizing timely and transparent disbursement upon completion and certification of activities.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Gas Limited, Gandhinagar
Bid Opening Authority
Gujarat Gas Limited, Gandhinagar
Address
Gujarat Gas Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
7573946760/[email protected]
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 11
Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
Section II-Scope of Work.pdf
TENDER_DOCUMENT
Section III-Schedule of Rates (SOR).xlsx.pdf
TENDER_DOCUMENT
Section IV - GTC.pdf
TENDER_DOCUMENT
Section V - STC.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
BQC Fire Hydrant.pdf
TENDER_DOCUMENT
Format for Prebid clarifications.xlsx
BOQ
ONLINE PRE BID DETAILS.pdf
TENDER_DOCUMENT
Annexure-A Gujarat Gas - User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
GGL Reply Pre-Bid Clarification-Technical.pdf
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid EMD of INR 2000 via RTGS/NEFT/BG or exemption.
- ✓ Must submit tender fee receipt or exemption proof.
- ✓ Must possess GST Registration Number (GSTIN) and PAN Card with supporting documents.
- ✓ Must have prior experience in maintaining Fire Hydrant Systems, with PO/WO/LOI and Work Completion Certificates from the last 7 years.
- ✓ Bidders not associated with Gujarat Gas Limited must submit relevant Work Orders, Contracts, and satisfactory Completion Certificates.
- ✓ Must have valid Empanelment Letter issued by Maharashtra Fire Service beyond 31st Dec 2025.
| Qualification | Details |
|---|---|
| Experience | Maintenance of Fire Hydrant Systems for at least 7 years |
| Certification | Valid Maharashtra Fire Service Empanelment |
| Financial | EMD INR 2000, Tender Fee INR 1000 |
| Documentation | Supporting PO/LOI, Work Orders, Certificates |
All documents must be submitted as per the specified formats and within the deadline to qualify for evaluation.
Bidding Process
Process Timeline
21-11-2025 10:00
21-11-2025 10:12
21-11-2025 11:30
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration of Relationship with GGL Employees
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
SOR for AMC for Fire Hydrant System Installed At Coco Tarapur CNG Station
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
EMD-RTGS/NEFT/BG copy or Exemption document as per tender terms.
RequiredTender fees -RTGS/NEFT/BG copy or Exemption document as per tender terms.
RequiredGST Registration Number (GSTIN), copy of PAN Card along with other supporting documents.
RequiredPAN Card along with other supporting documents.
Requiredcontact Details of Issuing Authority
RequiredStage - Technical Bid Submission
1) Bidders (Both associated with GGL and not associated with GGL): Bidder shall submit PO/WO/LOI for successful completion of Maintenance of Fire hydrant system & issuance of Form B for any Company, industry or factory in last 7 years reckoned from the tender publish month .
Required2) Bidders not associated with GGL Bidder shall submit the Work Orders/Contract/LOI for fulfilment of the criteria specified herein
Required3) Bidders not associated with GGL Bidder shall submit the corresponding satisfactory Work Completion Certificate issued by client as documentary evidence towards adherence to the criteria specified herein
Required4) Bidder shall submit Copy of Empanelment Letter issued by Government of Maharashtra, Directorate of Maharashtra Fire service with existing validity beyond 31st Dec 2025 as on Bid submission end date
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves annual maintenance of Fire Hydrant Systems at Coco Tarapur CNG Station, including inspection, repairs, certification, and issuance of Form B as per Maharashtra Fire Service standards. The contractor must ensure system reliability, safety compliance, and timely documentation.
Who is eligible to bid for this tender?
Eligible bidders must have valid Maharashtra Fire Service Empanelment, prior experience in fire hydrant system maintenance for at least 7 years, and submit EMD of INR 2000 along with supporting documents like PO/LOI, Work Orders, and Certificates. Bidders must also possess GST and PAN registration.
What are the key dates and deadlines?
The bid submission starts on 14-10-2025 at 19:00 and closes on 04-11-2025 at 18:30. The bid opening and evaluation will occur on 05-11-2025, with the final award following shortly after. All submissions must be completed before the deadline to be considered.
How can I participate in the online bidding process?
Bidders must register on the nProcure portal, procure a valid Digital Certificate, and submit bids electronically. A free vendor training session is available every Saturday at (n)code solutions, Ahmedabad. Ensure all documents are uploaded correctly and adhere to the specified formats and deadlines.
What are the evaluation criteria for selecting the winning bid?
Bids will be evaluated based on experience (40%), technical compliance (30%), financial proposal (20%), and past performance/certifications (10%). A minimum threshold in experience and certification is required. The highest scoring bid will be awarded the contract.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 11
Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
Section II-Scope of Work.pdf
TENDER_DOCUMENT
Section III-Schedule of Rates (SOR).xlsx.pdf
TENDER_DOCUMENT
Section IV - GTC.pdf
TENDER_DOCUMENT
Section V - STC.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
BQC Fire Hydrant.pdf
TENDER_DOCUMENT
Format for Prebid clarifications.xlsx
BOQ
ONLINE PRE BID DETAILS.pdf
TENDER_DOCUMENT
Annexure-A Gujarat Gas - User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
GGL Reply Pre-Bid Clarification-Technical.pdf
TENDER_DOCUMENT