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Open Petroleum and Natural Gas NPROCURE

Gujarat Gas Limited Tender for Material Inspection Services at Vendor Premises

Bid Publish Date

14-Aug-2025, 11:45 am

Bid End Date

11-Sep-2025, 1:00 pm

EMD

₹1,00,100

Location

AHMADABAD , GUJARAT
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Progress

Issue14-Aug-2025, 11:45 am
AwardPending
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Tender Type

Open

Sector

Petroleum and Natural Gas

Tender Fee

₹2,000

Contract Form

Fixed-rate

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

SERVICES INSPECTION SERVICE

Gujarat Gas Limited (GGL) is inviting bids for Material Inspection Services at Vendor Premises through a competitive tender process. This opportunity is ideal for experienced inspection agencies specializing in quality assurance, certification, and third-party inspection within the petroleum and natural gas sector. The tender aims to ensure compliance with safety and quality standards during the supply chain process, covering inspection, verification, and certification of materials supplied by vendors. The process involves multiple evaluation stages, including preliminary, technical, and commercial assessments, with a deadline of September 4, 2025. The contract is awarded on a fixed-rate basis for a period of 180 days. Bidders must meet eligibility criteria, hold NABCB accreditation, and provide relevant work experience and financial documentation. This tender offers a strategic opportunity for service providers to collaborate with Gujarat Gas Limited, supporting the safety, quality, and efficiency of natural gas distribution infrastructure in Gujarat.

Scope Of Work

The selected agency will be responsible for providing Material Inspection Services at vendor premises as per the detailed scope outlined in the tender documents. Key deliverables include:

  • Inspection of materials supplied by vendors to ensure compliance with technical specifications.
  • Verification of material quality, quantity, and documentation.
  • Certification of inspected materials and issuance of inspection reports.
  • Coordination with vendors and GGL representatives for seamless inspection processes.

The process involves the following steps:

  1. Pre-inspection planning based on vendor schedules.
  2. Material receipt and preliminary checks.
  3. Conducting detailed inspections as per approved standards.
  4. Documentation and certification of inspected materials.
  5. Reporting and feedback to GGL and vendors.

Specifications include:

Parameter Requirement
Inspection Type Visual, dimensional, and functional checks
Certification Standards ISO 17020 / NABCB accreditation
Inspection Frequency As per supply schedule
Reporting Format Standardized inspection report template

The agency must ensure timely and accurate inspections, maintaining safety and quality standards throughout the process.

Technical Specifications

The inspection agency must possess NABCB accreditation covering scope sector codes relevant to material inspection services. Technical parameters include:

  • Inspection tools calibrated as per ISO standards.
  • Qualified inspectors with relevant certifications.
  • Use of digital reporting tools for real-time data entry.

Procedures involve:

  1. Pre-inspection preparation including review of vendor documentation.
  2. On-site inspection using calibrated instruments.
  3. Data collection and analysis.
  4. Certification issuance based on compliance.

Technical specifications are aligned with ISO 17020 standards, ensuring high-quality inspection processes and reliable certification.

Financial Requirements

The total estimated budget for this tender is between ₹10 Lakhs and ₹15 Lakhs, depending on scope and scale. The contract will be awarded on a fixed-rate basis. Payment terms include:

  • 30% advance upon contract signing.
  • 50% after completion of initial inspections.
  • 20% after submission of final reports.

Cost breakdown includes inspection fees, report generation, and certification charges. Bidders must submit detailed cost proposals aligned with the tender format. All financial transactions will be processed through bank transfer, with necessary documentation as per GGL policies.

Additional Tender Data

Commercial Details

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

Asst. Vice President- Materials

Bid Opening Authority

Asst. Vice President- Materials

Address

GGL- Office 4, 5. Ground Floor IT- Tower-2; Infocity. Gandhinagar- 382009

Contact Details

[email protected]/ 9978922038

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Documents 14

Section I - Instructions To Bidders (ITB) - 215520.pdf

TENDER_DOCUMENT

Section-II-SOW TPIA for material inspection at Vendor premises.pdf

TENDER_DOCUMENT

Section-III-SOR TPIA for material inspection at Vendor premises.pdf

TENDER_DOCUMENT

Section IV - GTC - Services with Materials- 215520.pdf

TENDER_DOCUMENT

Section V - STC - Services with Materials- 215520.pdf

TENDER_DOCUMENT

Section VI - Forms and Formats - 215520.pdf

TENDER_DOCUMENT

BQC TPIA for Material inspection at Vendor Premises.pdf

TENDER_DOCUMENT

ONLINE PRE BID DETAILS_215520.pdf

TENDER_DOCUMENT

Annexure-A-User Guide to use Cisco WebEx meeting VC.pdf

TENDER_DOCUMENT

PRE-BID QUERIES_TPIA at Vendor Premises- 215520.xls

BOQ

Approved Pre bid reply TID 215520.pdf

TENDER_DOCUMENT

Approved Vendor list Steel_CP_Electrical_Instrumentation 2025.pdf

TENDER_DOCUMENT

Approve Vendor list_PE PNG_Bought out items_2025-26.pdf

TENDER_DOCUMENT

HSE-P-08 Rev 05 Procedure for Contractor Performance Assessment.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid PNGRB empanelment with remaining validity of at least 6 months.
  • ✓ Self-declaration for renewal of empanelment if less than 6 months remain.
  • ✓ NABCB accreditation valid as on bid date, with renewal evidence if expiring soon.
  • ✓ Self-declaration for uninterrupted accreditation coverage.
  • ✓ Submission of relevant Work Orders, Contracts, or Certificates from Oil & Gas or City Gas Distribution companies.
  • ✓ CA certificate confirming Annual Turnover, Working Capital, and Net Worth for the last audited FY.
  • ✓ For non-audited entities, a certificate confirming tax compliance and turnover details.
  • ✓ Contact details of document issuing authorities, including name, designation, address, email, and contact number.
Financial Criteria Minimum Requirement
Annual Turnover ₹50 Lakhs
Working Capital ₹10 Lakhs
Net Worth ₹20 Lakhs

Bidding Process

Process Timeline

1. Preliminary Stage

12-09-2025 10:30

2. Technical Bid

12-09-2025 10:35

3. Commercial Bid

12-09-2025 10:40

Required Forms

Preliminary

Primary Information

User Defined Template-Secured

Required

Tender Fee with UTR Details

User Defined Template-Secured

Required

EMD with UTR Details

User Defined Template-Secured

Required

Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation

User Defined Template-Secured

Required

Bidder Information Form

User Defined Template-Secured

Required

Declaration on Other Criteria

User Defined Template-Secured

Required

Declaration of Relationship with GGL Employees

User Defined Template-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Secured

Required

Commercial

Sample

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Earnest Money Deposit (EMD) for the amount & in the manner specified in Clause No. 11 of ITB (Ref. Format - B in case of Bank Guarantee submitted as EMD – BIDDER shall submit hard copy of original Bank Guarantee) with related document for exemption or RTGS/ NEFT/ details.

Required
2

Tender fees for the amount and in the manner specified in Clause No. 12 of ITB with related document for exemption or RTGS/ NEFT details.

Required
3

Copy of PAN and GST and Screenshot of PAN-Aadhar Link in Income Tax Department (Applicable for Proprietorship Firm)

Required

Stage - Technical Bid

1

All Bidders (GGL associated as well as non-associated) shall submit copy of empanelment letter issued by PNGRB, with remaining empanelment period. In case of remaining empanelment period of less than 6 months from date of bid publishing, evidence of application/ acknowledgement from PNGRB for renewal request of empanelment also to be submitted.

Required
2

All Bidders (GGL associated as well as non-associated) shall submit self-declaration on letter head for ensuring initiation of renewal of empanelment with PNGRB & submission of evidence of such application/acknowledgement from PNGRB, at least 6 months before end of empanelment period, or as per maximum time period of renewal application permitted by the concerned authority from time to time, if so required during the contract period.

Required
3

All Bidders (GGL associated as well as non-associated) shall submit Copy of Accreditation Certificate issued by NABCB, valid as on date of bid publishing. In case of remaining accreditation period of less than 6 months from date of bid publishing, evidence of application/ acknowledgement from NABCB for renewal request of accreditation also to be submitted.

Required
4

All Bidders (GGL associated as well as non-associated) shall submit Self-declaration on Letter Head for ensuring timely renewal of accreditation by NABCB without any discontinuity during the entire contract period, in case so required.

Required
5

All Bidders (GGL associated as well as non-associated) shall submit Self-declaration on letter head confirming coverage of all required scope sector codes for accreditation by NABCB, as specified in Scope of Work OR Self-declaration on letter head confirming submission of proof of application for accreditation to NABCB for required scope sector codes (as per Scope of Work) within 1 week of intimation from GGL regarding intent to award contract to successful bidder.

Required
6

Bidders associated with GGL shall submit copy of Work Order/ Purchase Order/ Contract / Work Completion Certification / Details of Contract issued by GGL for fulfilment of the criteria specified herein.

Required
7

Bidders non-associated with GGL shall submit Purchase Order/ Work Order/ Contract AND corresponding satisfactory work completion certificate issued by Oil &/or Gas company or City Gas Distribution Company as per the criteria. RA Bills / Invoices will not be considered.

Required
8

All Bidders (GGL associated as well as non-associated) shall submit CA certificate with UDIN number confirming Annual Turnover for all preceding FY, Working capital for last audited FY and Net worth for last audited FY from Audited Balance Sheets.

Required
9

All Bidders (GGL associated as well as non-associated) - If audit is not applicable, CA to certify in his certificate that the vendor is not covered under the Tax Audit as per Income Tax Act, 1961 and rules there too in the respective year/years and the turnover reported in the return of income filed with the Income Tax Department are matching with books of account.

Required
10

All Bidders (GGL associated as well as non-associated): Bidder shall submit contact details (other than GGL) of document issuing authority with minimum as below: 1. Name & Designation 2. Office address 3. Email address 4. Contact Number

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 4th September 2025 at 18:30. Bidders must upload all required documents before this time to be considered for evaluation.

What are the eligibility criteria for bidders?

Bidders must possess valid PNGRB empanelment with at least 6 months remaining, NABCB accreditation valid on bid date, and submit relevant work orders or certificates from oil/gas companies. Financial stability is also mandatory, demonstrated through CA certificates confirming turnover, working capital, and net worth.

What technical standards should the inspection agency meet?

The agency must have NABCB accreditation covering scope sector codes, use calibrated inspection tools, and employ qualified inspectors. Technical procedures should align with ISO 17020 standards, ensuring high-quality, reliable inspection and certification processes.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competency (40%), financial proposal (30%), certification & accreditation (20%), and past performance (10%). A minimum technical score of 70 points is required for qualification.

How can I contact GGL for queries?

For assistance, contact Abhishek Kumar at [email protected] or call 9978922038. Refer to the detailed tender documents for further guidance and pre-bid meetings.

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