Open Petroleum and Natural Gas NPROCURE

Gujarat Gas Limited Tender for Third Party Inspection Services at Vendor Premises

Bid Publish Date

25-Nov-2025, 6:30 pm

Bid End Date

16-Dec-2025, 6:30 pm

Location

AHMADABAD , GUJARAT

Progress

Issue25-Nov-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Petroleum and Natural Gas

Tender Fee

₹2,000

Contract Form

Fixed-rate

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 19

BPO NUTRACEUTICAL BENZBROMARONE MULTIVITAMIN QUALITY ASSURANCE AUDIT SERVICES SITE SUPERVISION SUPPLY OF CARDIGAN INSPECTION SERVICE GROCERY VEGETABLES AND FRUITS TOYS CONSTRUCTION SUPERVISION QUALITY MANAGEMENT NON VEGETARIAN PRODUCT THIRD PARTY INSPECTION SERVICES SPVS KOPARAPAK SONPAPDI

Gujarat Gas Limited is inviting bids for Third Party Inspection Services to ensure quality assurance of materials at vendor premises. This tender offers an excellent opportunity for experienced inspection agencies to collaborate with a leading gas distribution company in India. The scope includes comprehensive inspection, testing, and certification processes aligned with industry standards. Bidders must demonstrate accreditation, technical expertise, and financial stability. The process involves multiple evaluation stages with strict deadlines, ensuring transparency and fairness. The selected vendor will play a vital role in maintaining safety, quality, and compliance in the petroleum and natural gas supply chain. This tender is ideal for certified inspection agencies looking to expand their portfolio in the energy sector, supporting Gujarat Gas Limited's commitment to operational excellence and safety standards.

Scope Of Work

The scope of work includes the following:

  • Conduct Third Party Inspection (TPI) for quality assurance of materials at vendor premises.
  • Verify compliance with technical specifications and standards as per tender documents.
  • Prepare detailed inspection reports and certificates.
  • Ensure timely inspection and documentation as per project schedules.
  • Maintain records of all inspections, deviations, and corrective actions.

Key deliverables:

  • Inspection reports
  • Certification documents
  • Non-conformance reports (if any)

Sequential process:

  1. Receive material samples and specifications from vendors.
  2. Conduct on-site inspections at vendor premises.
  3. Perform testing and verification against standards.
  4. Document findings and prepare inspection reports.
  5. Submit reports for approval and certification.
  6. Ensure corrective actions if deviations are found.
Parameter Specification
Inspection Scope Material quality, compliance, safety standards
Certification Type Standardized certificates as per industry norms
Inspection Frequency As per project schedule
Reporting Timeline Within 48 hours of inspection

The service provider must adhere to all safety, environmental, and regulatory norms during inspections.

Technical Specifications

The inspection services must include verification of material quality, safety standards, and compliance with industry norms. The technical parameters include:

Parameter Details
Inspection Type Visual, dimensional, and functional testing
Standards IS, ASTM, API, or equivalent
Certification Certificates of conformity and inspection reports
Inspection Frequency As per vendor delivery schedule
Documentation Digital and hard copies of inspection reports

The process involves:

  1. Receipt of material specifications.
  2. On-site inspection and testing.
  3. Documentation and report preparation.
  4. Certification issuance.

The service provider must ensure all inspections are conducted by qualified personnel with relevant certifications and adhere to safety protocols.

Financial Requirements

The total estimated budget for this tender ranges from INR 10,00,000 to INR 15,00,000, inclusive of all taxes and charges. The payment will be made in milestones based on deliverables:

Cost Component Percentage Payment Schedule
Initial Mobilization 20% Upon contract signing
Inspection Completion 50% After submission of reports
Certification & Final Submission 30% After approval of all documents

Bidders must submit a detailed financial proposal along with their bid, clearly indicating costs for each component. The bid should be valid for 180 days from the bid submission deadline.

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Eligibility Criteria

✓ Must have valid accreditation from NABCB or equivalent
✓ Must possess valid PNGRB empanelment for third-party inspection services
✓ Should have minimum 3 years of experience in quality inspection for petroleum or gas industry
✓ Financial stability demonstrated through audited balance sheets for the last 3 years

Qualification Criteria Minimum Requirement
Annual Turnover INR 5 Crores or more
Accreditation NABCB accreditation for relevant scope
Experience At least 3 completed projects in inspection services
Certification Valid PNGRB empanelment
Financials Last 3 years audited financial statements showing positive net worth

✓ Bidders must submit all required documents as specified in the tender for preliminary and technical evaluation.
✓ Bidders must ensure compliance with all eligibility and technical criteria before submission.

Bidding Process

Process Timeline

1. Preliminary Stage

17-12-2025 10:30

2. Technical Bid

17-12-2025 10:35

3. Commercial Bid

17-12-2025 10:40

Required Forms

Preliminary

Primary Information

User Defined Template-Secured

Required

Tender Fee with UTR Details

User Defined Template-Secured

Required

EMD with UTR Details

User Defined Template-Secured

Required

Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation

User Defined Template-Secured

Required

Bidder Information Form

User Defined Template-Secured

Required

Declaration on Other Criteria

User Defined Template-Secured

Required

Declaration of Relationship with GGL Employees

User Defined Template-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Secured

Required

Commercial

Sample SOR Third Party Inspection (TPI) -Services for Quality Assurance of Material at Vendor Premises

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Earnest Money Deposit (EMD) for the amount & in the manner specified in Clause No. 11 of ITB (Ref. Format - B in case of Bank Guarantee submitted as EMD – BIDDER shall submit hard copy of original Bank Guarantee) with related document for exemption or RTGS/ NEFT/ details.

Required
2

Tender fees for the amount and in the manner specified in Clause No. 12 of ITB with related document for exemption or RTGS/ NEFT details.

Required
3

Copy of PAN and GST and Screenshot of PAN-Aadhar Link in Income Tax Department (Applicable for Proprietorship Firm)

Required

Stage - Technical Bid

1

All Bidders (GGL associated as well as non-associated) shall submit copy of empanelment letter issued by PNGRB, with remaining empanelment period. In case of remaining empanelment period of less than 6 months from date of bid publishing, evidence of application/ acknowledgement from PNGRB for renewal request of empanelment also to be submitted.

Required
2

All Bidders (GGL associated as well as non-associated) shall submit self-declaration on letter head for ensuring initiation of renewal of empanelment with PNGRB & submission of evidence of such application/acknowledgement from PNGRB, at least 6 months before end of empanelment period, or as per maximum time period of renewal application permitted by the concerned authority from time to time, if so required during the contract period.

Required
3

All Bidders (GGL associated as well as non-associated) shall submit Copy of Accreditation Certificate issued by NABCB, valid as on date of bid publishing. In case of remaining accreditation period of less than 6 months from date of bid publishing, evidence of application/ acknowledgement from NABCB for renewal request of accreditation also to be submitted.

Required
4

All Bidders (GGL associated as well as non-associated) shall submit Self-declaration on Letter Head for ensuring timely renewal of accreditation by NABCB without any discontinuity during the entire contract period, in case so required.

Required
5

All Bidders (GGL associated as well as non-associated) shall submit Self-declaration on letter head confirming coverage of all required scope sector codes for accreditation by NABCB, as specified in Scope of Work OR Self-declaration on letter head confirming submission of proof of application for accreditation to NABCB for required scope sector codes (as per Scope of Work) within 1 week of intimation from GGL regarding intent to award contract to successful bidder.

Required
6

Bidders associated with GGL shall submit copy of Work Order/ Purchase Order/ Contract / Work Completion Certification / Details of Contract issued by GGL for fulfilment of the criteria specified herein.

Required
7

Bidders non-associated with GGL shall submit Purchase Order/ Work Order/ Contract AND corresponding satisfactory work completion certificate issued by Oil &/or Gas company or City Gas Distribution Company as per the criteria. RA Bills / Invoices will not be considered.

Required
8

All Bidders (GGL associated as well as non-associated) shall submit CA certificate with UDIN number confirming Annual Turnover for all preceding FY, Working capital for last audited FY and Net worth for last audited FY from Audited Balance Sheets.

Required
9

All Bidders (GGL associated as well as non-associated) - If audit is not applicable, CA to certify in his certificate that the vendor is not covered under the Tax Audit as per Income Tax Act, 1961 and rules there too in the respective year/years and the turnover reported in the return of income filed with the Income Tax Department are matching with books of account.

Required
10

All Bidders (GGL associated as well as non-associated): Bidder shall submit contact details (other than GGL) of document issuing authority with minimum as below: 1. Name & Designation 2. Office address 3. Email address 4. Contact Number

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this tender?

This tender is for Third Party Inspection Services aimed at Quality Assurance of Materials at Vendor Premises. The selected service provider will conduct inspections, verify compliance with standards, and issue certification documents to ensure the quality and safety of materials supplied to Gujarat Gas Limited.

Who is eligible to bid for this tender?

Eligible bidders must possess NABCB accreditation, be PNGRB empaneled, and have minimum 3 years of relevant experience in inspection services within the petroleum or gas industry. Financial stability and submission of all required documents are mandatory for qualification.

What are the key deadlines for bid submission?

The bid submission start date is 25-11-2025 at 18:30, and the last date is 16-12-2025 at 18:30. Bidders must ensure timely submission of all documents, including EMD, tender fees, and technical proposals, before the deadline to avoid disqualification.

What documents are required for the technical bid?

The technical bid must include PNGRB empanelment letter, NABCB accreditation, financial statements, proof of relevant project experience, and self-declarations regarding renewal and accreditation compliance. All documents should be valid and submitted as per tender guidelines.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), accreditation (20%), financial stability (15%), and price (15%). A minimum technical score of 70% is required for qualification. The highest scoring bidder will be awarded the contract based on combined evaluation results.