Gujarat GEDA Tender 2026-27: Annual Contract for Toner Cartridge Refilling & Maintenance
Bid Publish Date
23-Jul-2026, 6:30 am
Bid End Date
31-Aug-2026, 6:30 am
Location
Progress
The Gujarat Energy Development Agency (GEDA) is inviting qualified vendors to participate in the 2026-27 Annual Rate Contract (ARC) for refilling, servicing, collection, delivery, and preventive maintenance of toner cartridges installed across GEDA offices. This government tender offers an excellent opportunity for companies specializing in printer consumables and maintenance services to secure a long-term contract. The project aims to ensure uninterrupted printing operations, reduce operational costs, and maintain high standards of service quality. Bidders must meet specific eligibility criteria, including experience, certifications, and financial capacity. The tender process involves multiple evaluation stages, with clear deadlines for bid submission and technical assessment. Interested vendors should review the detailed scope, technical specifications, and eligibility requirements to prepare their bids accordingly. This tender emphasizes transparency, quality, and timely service delivery, making it a strategic opportunity for businesses in the government procurement sector.
Scope Of Work
The scope of work includes:
- Refilling and servicing of toner cartridges for various printers installed at GEDA.
- Collection and delivery of toner cartridges from designated locations.
- Preventive maintenance to ensure optimal printer performance.
- Compliance with specifications provided in the tender document.
The key deliverables are:
- Fully refilled toner cartridges ready for use.
- Timely collection and delivery of cartridges.
- Maintenance reports and logs.
The process involves:
- Receiving requisitions from GEDA.
- Refilling and servicing as per technical standards.
- Quality checks before delivery.
- Documentation and reporting of services.
| Specification | Details |
|---|---|
| Cartridge Types | Laser, Inkjet |
| Service Period | Year 2026-27 |
| Service Locations | GEDA offices and premises |
| Certification | Valid certification for toner refilling |
All work must adhere to the technical standards specified in the tender document, ensuring high-quality service and compliance with safety norms.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Cartridge Compatibility | All major brands used at GEDA |
| Refilling Standards | ISO certified processes |
| Delivery Time | Within 48 hours of requisition |
| Service Quality | High-quality refilling with minimal wastage |
| Documentation | Service reports, certification copies |
Bidders should follow the sequential process:
- Obtain tender documents.
- Submit technical bid with required certifications.
- Complete the technical evaluation.
- Submit financial bid post-technical approval.
All technical parameters must meet or exceed the standards specified in the tender document, ensuring durability, safety, and efficiency.
Financial Requirements
The estimated budget for this contract ranges between ₹5,00,000 and ₹10,00,000, depending on the volume of cartridges processed. The financial breakdown includes:
| Cost Component | Amount (₹) |
|---|---|
| Tender Fee | ₹1770 |
| Estimated Cartridge Refilling | Variable based on volume |
| Service Charges | As per scope |
| Total Budget | Up to ₹10,00,000 |
Payments will be made in phases:
- 30% advance upon contract signing.
- 40% after completion of initial batch.
- 30% on final delivery and acceptance.
Bidders must submit a detailed financial proposal aligned with the tender guidelines, ensuring transparency and compliance.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
23-07-2026 12:00:00
Document Download End
31-08-2026 12:00:00
Bid Validity
360
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Goods
Authority & Contact
Officer Inviting Bids
Director Gujarat Energy Development Agency, Gandhinagar
Bid Opening Authority
Director Gujarat Energy Development Agency, Gandhinagar
Address
Udyog Bhavan, 4th floor, Block No. 11/12, Sector -11 Gandhinagar
Contact Details
7923257251/[email protected]
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Documents 2
Tender_cartridge.pdf
TENDER_DOCUMENT
Amendment-1 Cartridge (1).pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
31-08-2026 15:00
31-08-2026 15:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
TECHNICAL BID
User Defined Template-Standard
Commercial
FINANCIAL BID
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
[1] D.D. of Tender Fee
Required[1] D.D. of Tender EMD
RequiredStage - Technical Stage
Attach duly sign and seal scan copy of TENDER DOCUMENT AND ANNEXURES
Required
Eligibility Criteria
✓ Must have valid registration and licenses for toner refilling and printer maintenance.
✓ Proven experience in handling government or large enterprise contracts.
✓ Submit D.D. of Tender Fee and EMD as per the specified amounts.
✓ Must possess valid digital certificates for online bidding.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in toner refilling and maintenance |
| Financial Capacity | Annual turnover of at least ₹10 lakh for the past 3 years |
| Certifications | Valid ISO/ISO 9001 certification preferred |
Note: Bidders must submit all required documents during the preliminary and technical stages to qualify for the commercial evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves refilling, servicing, collection, delivery, and preventive maintenance of toner cartridges for various printers installed at GEDA offices. The scope includes ensuring high-quality refilling, timely service, and compliance with technical standards to maintain uninterrupted printing operations.
Who can participate in this tender?
Eligible vendors with valid licenses, relevant experience, and certifications in toner refilling and printer maintenance can participate. They must also meet the financial and technical criteria specified in the eligibility section.
What are the key deadlines for submission?
The bid submission starts on 23-07-2026 at 12:00 PM and ends on 18-08-2026 at 12:00 PM. Technical evaluation is scheduled for 18-08-2026 at 15:05. Bidders must adhere strictly to these deadlines to qualify.
What documents are required for bid submission?
Bidders must submit:
- D.D. of Tender Fee and EMD during preliminary stage.
- Signed and sealed copies of tender documents and annexures during technical stage.
- All documents must be in digital format and compliant with the specified standards.
How can I get technical support or training for online bidding?
Free vendor training sessions are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. For technical support, contact n)Procure Support team via email at [email protected] or call the toll-free number 7359 021 663. Assistance includes document preparation, certification procedures, and online bidding guidance.