Gujarat GEER Foundation Tender for Empanelment of Printing Agencies - Digital & Offset Works
Bid Publish Date
03-May-2025, 9:30 am
Bid End Date
23-May-2025, 12:30 pm
EMD
₹30,000
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
14
The Gujarat Ecological Education and Research (GEER) Foundation in Gandhinagar invites online tenders for the empanelment of printing agencies specializing in multicolor digital and offset printing. This tender, identified as 2025-26/06, offers a strategic opportunity for reputed printing firms to collaborate with a government foundation dedicated to ecological research and environmental education. The scope includes printing reports, promotional materials, and official documents, with a focus on quality, timely delivery, and technical compliance. The process involves multiple evaluation stages, including technical and commercial assessments, with deadlines for bid submission on 23-05-2025. Eligible agencies must possess valid digital certificates, submit required documents, and demonstrate technical expertise. The project budget ranges from Rs. 10 lakh to Rs. 50 lakh, with a bid validity of 180 days. This tender provides a valuable opportunity for printing service providers to contribute to Gujarat’s ecological initiatives while expanding their government sector portfolio.
Scope Of Work
The selected agencies will be responsible for providing comprehensive printing services as per the following scope:
- Multicolor Digital Printing for various environmental research reports, promotional materials, and official documentation.
- Offset Printing for bulk production of brochures, posters, banners, and other promotional items.
- Design and layout services as required, ensuring high-quality output.
- Timely delivery of printed materials to designated locations within Gujarat.
- Quality assurance and adherence to specified technical standards.
The process involves:
- Submission of technical and financial bids.
- Evaluation of technical competence based on provided documents.
- Price bid opening for qualified technical bidders.
- Final selection based on combined technical and commercial scores.
The agencies must ensure compliance with all specifications outlined in the tender document, including material quality, color accuracy, and finishing standards. The scope also encompasses handling of special printing requirements, if any, as specified in the detailed tender documents available for download.
| Specification | Details |
|---|---|
| Printing Types | Multicolor Digital & Offset |
| Material Quality | As per tender specifications |
| Delivery Timeline | As per project schedule |
| Certification | Must hold valid digital certificates and meet technical standards |
Technical Specifications
The technical specifications require agencies to deliver high-quality printing with the following parameters:
| Parameter | Requirement |
|---|---|
| Printing Accuracy | ±0.1 mm |
| Color Fidelity | As per Pantone standards |
| Material | As specified in tender documents |
| Finishing | Lamination, binding, embossing as needed |
| Certification | Digital certificates for secure bidding |
The process involves:
- Preparing print layouts as per approved designs.
- Conducting test prints for quality checks.
- Final production adhering to specified standards.
- Packaging and delivery within agreed timelines.
Agencies must follow the detailed technical guidelines outlined in the tender document, available for download, to ensure compliance and quality assurance.
Financial Requirements
The estimated project budget ranges from a minimum of Rs. 10 lakh to a maximum of Rs. 50 lakh, depending on the scope and volume of work. The financial proposal must include a detailed cost breakdown, covering material costs, labor, and other expenses.
| Cost Component | Estimated Range |
|---|---|
| Minimum Budget | Rs. 10,00,000 |
| Maximum Budget | Rs. 50,00,000 |
| Currency | INR |
Payment terms include:
- 30% advance upon contract signing.
- 50% after delivery of initial batch.
- Remaining 20% after final acceptance.
Bidders should submit a comprehensive financial bid using the prescribed format, ensuring transparency and competitiveness. All costs must be inclusive of taxes and applicable levies.
Documents 2
eTender_Doc_Printing_Work_03_5_2025Final.pdf
TENDER_DOCUMENT
Corrigendum-1.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have a valid Digital Certificate (Class-III) issued by a licensed Certifying Authority of India.
- ✓ Must submit a scan copy of the tender fee of Rs. 1500 and EMD of Rs. 30,000.
- ✓ Proven experience in digital and offset printing with relevant supporting documents.
- ✓ Technical capability to handle large-scale printing projects.
- ✓ Financial stability demonstrated through recent financial statements.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | Rs. 1500 (non-refundable) |
| EMD | Rs. 30,000 |
| Experience | Minimum 3 years in printing services |
| Technical Certification | Valid DSC (Digital Signature Certificate) |
| Supporting Documents | Technical support documents, past project certificates |
Bidders must ensure all documents are valid, clear, and submitted within the stipulated deadlines to qualify for technical evaluation.
Bidding Process
Process Timeline
26-05-2025 12:00
26-05-2025 12:10
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
Technical Submission
User Defined Template-Standard
COMMERCIAL
Price Bid
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
Provide scan copy of Tender Fee
RequiredProvide scan copy of Tender EMD
RequiredStage - TECHNICAL STAGE
Attach scan copies of Technical Supporting documents as mentioned in Tender Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender aims to empanel qualified agencies for multicolor digital printing and offset printing services for the Gujarat GEER Foundation. The selected agencies will handle printing of environmental research reports, promotional materials, and official documentation, supporting ecological and environmental initiatives across Gujarat.
Who can bid for this tender?
Reputed printing agencies with proven experience in digital and offset printing, possessing valid digital certificates, and meeting the eligibility criteria outlined in the tender document can participate. Bidders must submit all required documents, including tender fee, EMD, and technical certifications, before the deadline.
What are the key dates and deadlines?
The tender download begins on 03-05-2025 at 15:00, with the last date for bid submission being 23-05-2025 at 18:00. Technical evaluation is scheduled for 26-05-2025 at 12:10, and the final notification will follow based on evaluation results. All deadlines are strict, and late submissions will be rejected.
What technical standards must the printing agencies adhere to?
Agencies must deliver high-quality printing with color fidelity as per Pantone standards, precise dimensions, and finishing as specified. They must also hold valid digital certificates for secure bidding and follow all technical guidelines detailed in the tender document, available online.
How does the evaluation process work?
Bids are evaluated based on technical competence (40%), quality assurance (20%), cost competitiveness (30%), and delivery capability (10%). Minimum qualifying marks are 70% in technical evaluation. The highest scoring bid, considering both technical and financial aspects, will be awarded the contract.
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Documents 2
eTender_Doc_Printing_Work_03_5_2025Final.pdf
TENDER_DOCUMENT
Corrigendum-1.pdf
TENDER_DOCUMENT