Gujarat GETCO Tender for Bi-Annual Upkeep of Switchyard & Office Buildings - Mehsana
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for a bi-annual maintenance project at the 220 KV Santej Substation in Mehsana. The tender covers cleaning, grass removal, anti-weed treatment, and debris disposal to ensure the safety, efficiency, and longevity of electrical infrastructure. This state government initiative offers qualified electrical and civil maintenance firms an opportunity to participate in critical infrastructure upkeep. The project duration is 24 months with an estimated cost of INR 8,11,580.35. Bidders must meet strict eligibility criteria, including experience, financial stability, and technical competence. The process involves online submission via the NProcure portal, with detailed procedures, deadlines, and evaluation criteria outlined to ensure transparency and fairness. This tender is ideal for experienced electrical maintenance contractors seeking government projects in Gujarat, emphasizing safety, quality, and compliance.
Scope Of Work
The scope of work for this tender includes:
- Bi-annual cleaning and maintenance of the 220 KV Santej Substation including the switchyard, control room, and office buildings.
- Removal of grass and weeds from all designated areas.
- Application of anti-weed treatment to prevent regrowth.
- Cleaning of electrical equipment and surroundings to ensure safety and operational efficiency.
- Disposal of debris in accordance with environmental regulations.
The process involves the following steps:
- Initial site inspection to assess current conditions.
- Preparation of a detailed work plan including safety measures.
- Execution of cleaning and weed removal as per the approved plan.
- Application of anti-weed chemicals following safety standards.
- Final inspection and approval by GETCO officials.
| Item | Specification |
|---|---|
| Cleaning tools | Approved industrial cleaning equipment |
| Anti-weed chemicals | Environmentally safe, approved by authorities |
| Work schedule | Bi-annual, aligned with project timelines |
Bidders must ensure adherence to safety protocols and environmental guidelines during execution.
Technical Specifications
The work involves handling electrical safety standards and environmental conditions. Equipment used must meet IS standards and be approved for electrical maintenance. The process includes:
- Conducting site assessment using approved tools.
- Applying environmentally safe anti-weed chemicals.
- Ensuring electrical safety during cleaning.
- Final inspection with checklist compliance.
| Parameter | Specification |
|---|---|
| Cleaning equipment | IS-certified industrial cleaning tools |
| Anti-weed chemicals | Eco-friendly, approved by environmental authorities |
| Safety standards | As per Indian Electricity Rules and safety protocols |
| Duration | 24 months with bi-annual maintenance cycles |
Bidders must submit detailed technical methodology along with their proposals.
Financial Requirements
The estimated project cost is INR 8,11,580.35. Payment will be made based on milestones achieved and verified by GETCO officials. The financial proposal should include:
| Cost Component | Amount (INR) |
|---|---|
| Total estimated cost | 8,11,580.35 |
| Tender fee | 590 (non-refundable) |
| EMD | As specified in tender documents |
Payment Schedule:
- 10% advance upon contract signing.
- 40% after completion of initial cleaning.
- 50% upon final inspection and approval.
All payments are subject to submission of valid invoices and completion certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹590
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
13-08-2026 18:00:00
Document Download End
08-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹8,11,580
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, Circle Office, Mehsana
Bid Opening Authority
Superintending Engineer, GETCO, Circle Office, Mehsana
Address
Mehsana- Visnagar Road, Mehsana
Contact Details
Authority Records
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Documents 2
Tender Notice And Schedule-B n-59.pdf
TENDER_DOCUMENT
Tender Documents.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
08-09-2026 16:05
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Upkeeping
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Payment of Tender Fee
RequiredCopy of Payment of EMD
RequiredCopy of Registration Certificate
RequiredCopy of Bank Solvency
RequiredSelf Attested copy of PAN Card
RequiredSelf Attested copy of GST Registration
RequiredSelf attested copy of PF registration with last ECR
RequiredCopy of Firm Documents
RequiredCopy of Electrical Supervisor (Elect. Contract Registration/Supervisor Document) Validity Dt.
RequiredCopy of Financial Documents of Last 3 Years
RequiredCopy of Experience Work Order & Completion Certificates
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Eligibility Criteria
✓ Must have valid registration certificates for electrical and maintenance work.
✓ Must submit proof of payment of tender fee (INR 590) and Earnest Money Deposit (EMD).
✓ Must provide recent bank solvency certificate demonstrating financial stability.
✓ Must submit self-attested copies of PAN, GST registration, and PF registration with last ECR.
✓ Must have relevant experience with work orders and completion certificates for similar maintenance projects.
✓ Must demonstrate technical capability with qualified electrical supervisors and supervisors.
| Qualification Requirement | Details |
|---|---|
| Financial stability | Bank solvency certificate of at least INR [specified amount] |
| Experience | Minimum of 3 similar projects completed in last 5 years |
| Technical staff | Certified electrical supervisors with valid registration |
| Documentation | Complete set of required documents as listed in tender notice |
Note: Bidders failing to meet these criteria will be disqualified from the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 08-09-2026 at 16:00. Bidders must upload all required documents and complete submissions before this time to be considered.
What documents are required to participate in this tender?
Participants must submit payment receipts for tender fee and EMD, registration certificates, bank solvency certificates, PAN, GST registration, PF registration with last ECR, firm documents, electrical supervisor registration, financial documents of last 3 years, and experience work orders with completion certificates.
How can I attend the vendor training for online bidding?
Vendor training sessions are held every Saturday from 4:00 PM to 5:00 PM at (n)code solutions office in Ahmedabad. These sessions help bidders understand the online bidding process and document submission procedures.
What is the scope of work covered in this tender?
The scope includes bi-annual cleaning, grass removal, anti-weed treatment, and debris disposal at the 220 KV Santej substation, including switchyard, control room, and office buildings, ensuring safety and operational efficiency.
Who is the contact point for technical and procedural queries?
All queries should be directed to Superintending Engineer, GETCO, Circle Office, Mehsana via email at [email protected] or by phone at +91-79-40007517.