Gujarat GETCO Tender for Hiring Non A/C Diesel Utility Vehicle with Driver
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) has announced an open tender for the hiring of non A/C diesel/petrol utility vehicles with drivers to support power transmission operations in Kutch, Gujarat. This power sector vehicle rental opportunity is targeted at experienced transport service providers capable of supplying reliable, compliant vehicles for 12-hour daily operations over a two-year period. The tender emphasizes strict adherence to technical specifications, eligibility criteria, and documentation requirements, ensuring transparency and fairness in procurement. Successful bidders will provide vehicles with a capacity of 1 MT, seating for 4+1, and a vehicle age limit of 5 years. The contract aims to enhance GETCO's operational efficiency in maintaining Gujarat’s vital power infrastructure. The process involves detailed technical and financial evaluation, with key deadlines set for bid submission and evaluation. This tender offers a significant opportunity for vehicle rental companies to partner with a leading government utility in Gujarat, supporting the state’s power transmission network and infrastructure development.
Scope Of Work
The selected vendor will be responsible for providing non A/C diesel/petrol utility vehicles with the following specifications:
- Vehicle Type: Back side open type jeep or maxi taxi
- Capacity: 1 MT carrying capacity
- Seating: 4+1 seats
- Operational Hours: 12 hours per day
- Monthly Distance: Approximately 3000 km
- Vehicle Age: Not older than 5 years as on the bid opening date
Key deliverables include:
- Reliable vehicle supply with driver
- Maintenance and timely servicing
- Adherence to safety and operational standards
- Compliance with all government regulations
The process involves:
- Submission of technical and financial bids
- Verification of eligibility and documents
- Evaluation based on predefined criteria
- Contract award to the successful bidder
Bidder must ensure all vehicles meet the specifications and provide necessary documentation such as registration, insurance, road permit, PAN, GST, driving license, and fitness certificates.
| Specification | Details |
|---|---|
| Vehicle Type | Open back jeep/maxi taxi |
| Capacity | 1 MT |
| Seating | 4+1 |
| Age Limit | Not older than 5 years |
| Operational Hours | 12 hours/day |
| Monthly Km | 3000 km |
The selected vendor shall also ensure vehicle availability during the entire contract period without interruption.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Open back jeep or maxi taxi |
| Capacity | 1 MT |
| Seating Capacity | 4+1 |
| Age of Vehicle | Not older than 5 years |
| Fuel Type | Diesel or Petrol |
| Operational Hours | 12 hours per day |
| Monthly Running | Approx. 3000 km |
| Certification | Valid registration, insurance, PUC, fitness, and road permits |
Bidders should follow these steps:
- Prepare vehicles meeting specifications.
- Submit all required documents.
- Undergo technical evaluation.
- Await bid acceptance and contract signing.
All vehicles must pass safety and compliance checks prior to deployment.
Financial Requirements
The estimated contract value is approximately INR 15,66,860.64, inclusive of all taxes and charges. The financial proposal should include a detailed rate per km and per hour basis, as per Schedule-B. Payment terms are linked to monthly vehicle deployment and verified operational hours. Bidders must submit a firm quotation with clear breakdowns, ensuring competitiveness and compliance with tender guidelines.
| Cost Component | Details |
|---|---|
| Rate per km | To be quoted |
| Rate per hour | To be quoted |
| Total Estimated Cost | INR 15,66,860.64 |
| Payment Schedule | Monthly based on vehicle deployment and verified kilometers |
All financial proposals must be submitted in the prescribed format and include applicable taxes and levies. The successful bidder will be paid as per the agreed schedule post verification of vehicle performance and documentation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
02 Years
Currency Type
Single
Bid Submission Start
10-08-2026 17:00:00
Document Download End
31-08-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,66,861
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
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Documents 1
E-Tn-96-2026 JE SS Gadhsisa vehicle.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
31-08-2026 16:30
Required Forms
Preliminary
Tender fee and EMD form Anjar CO
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.
RequiredThe copies of the documents of the insurance policy of the vehicle.
RequiredRoad permit certificate.
RequiredRegistration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.
RequiredThe copy of PAN card.
RequiredGST registration certificate.
RequiredDriving license of vehicle driver.
RequiredDriver Physical fitness & Eye testing certificate in case of self driving
RequiredDiesel price certificate or Invoice
RequiredPUC
RequiredMSME Certificate if aaplicable
New Quotation if applicable
RequiredTender Acceptance letter
RequiredAnnexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies
RequiredDeclaration of conflict on interest on Bidder’s letterhead
RequiredBahedhari patrak on Bidder’s letterhead
RequiredAnnexure -I
RequiredDeclaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
RequiredTechnical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
RequiredAny Other as Per Tender Copy
RequiredStage - Commercial Stage
As per schedule-B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration of vehicles not older than 3 years as on bid opening date.
✓ Must possess valid insurance policies for the vehicles.
✓ Must hold a valid road permit certificate.
✓ Must provide registration certificate for provident fund of employees or a self-declaration on Rs.300 stamp paper with notarization.
✓ Must submit a copy of PAN card.
✓ Must be GST registered.
✓ Must have a valid driving license for the vehicle driver.
✓ Driver must have a physical fitness and eye testing certificate.
✓ Must provide diesel price certificates or invoices.
✓ Must hold a valid Pollution Under Control (PUC) certificate.
✓ MSME certificate (if applicable) can be submitted.
✓ Submit a recent quotation if applicable.
✓ Tender acceptance letter must be provided.
✓ Annexure-14 confirming no ban or stop-deal in GUVNL or subsidiaries.
✓ Declaration of conflict of interest on bidder’s letterhead.
✓ Bahedhari patrak on bidder’s letterhead.
✓ Complete technical bid with all pages, specifications, and annexures duly signed.
✓ Any other documents as specified in the tender notice.
| Qualification Criteria | Details |
|---|---|
| Vehicle Age | Not more than 3 years at bid opening |
| Financial Stability | As per detailed financial documents |
| Experience | Proven track record in government/utility vehicle rentals |
| Certification | Valid vehicle and driver certifications |
Bidders must meet all eligibility requirements to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO) to hire non A/C diesel/petrol utility vehicles with drivers for power transmission operations in Kutch, Gujarat. The contract ensures reliable transportation for power infrastructure maintenance and operational needs, supporting the region's energy distribution network.
Who can participate in this bidding process?
Eligible bidders include vehicle rental companies, transport service providers, fleet operators, and contractors with proven experience in government or utility sector vehicle leasing. Bidders must meet all eligibility criteria, including vehicle age, certifications, and documentation requirements outlined in the tender.
What are the key technical specifications for the vehicles?
Vehicles must be open back jeep or maxi taxi with a 1 MT capacity, seating for 4+1, not older than 5 years, and capable of operating 12 hours daily over approximately 3000 km per month. They should comply with safety, pollution, and operational standards, including valid registration, insurance, PUC, and fitness certificates.
What is the bidding timeline and process?
The bidding process begins on 10-08-2026 with bid submission opening at 17:00 hours. The last date for submission is 31-08-2026 at 16:00 hours. Technical evaluation will be completed by 16:30 hours on the same day, followed by financial bid opening and evaluation. Bidders are encouraged to participate in training sessions scheduled weekly for guidance.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (40%), cost competitiveness (30%), experience (20%), and certifications (10%). A minimum of 70% in technical evaluation is required to qualify for financial assessment. Final selection is based on combined scores, ensuring transparency and fairness.