Gujarat GETCO Tender for Transportation & Loading/Unloading of Substation Equipment
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
12
Gujarat Energy Transmission Corporation Limited (GETCO) has issued a tender for an annual rate contract (ARC) focused on transportation, loading, and unloading of substation equipment and transmission line materials within Gujarat. This government power sector tender aims to streamline logistics operations for critical electrical infrastructure, ensuring efficient movement of towers, cables, transformers, and other components. The project offers an excellent opportunity for experienced logistics companies to work with a leading government entity, adhering to strict safety and technical standards. Bidders must meet comprehensive eligibility, technical, and financial criteria, including registration, experience, and solvency requirements. The tender process involves online submission, technical evaluation, and financial assessment, with a deadline for bid submission on June 4, 2025. This contract supports Gujarat's power transmission network expansion, contributing to reliable electricity supply and infrastructure growth. Interested companies should review detailed tender documents and participate in the upcoming bidding process to secure this significant government contract.
Scope Of Work
The scope of work includes:
- Transportation, loading, and unloading of substation equipment and transmission line materials.
- Movement of materials from any destination to Asoj Construction Store or designated construction sites within Gujarat.
- Handling of various electrical and structural components such as towers, cables, transformers, and control equipment.
The key deliverables are:
- Timely transportation of materials as per project schedules.
- Proper loading and unloading to prevent damage.
- Documentation and record-keeping for all transported items.
The process involves:
- Receiving transportation requests.
- Planning logistics and scheduling.
- Loading materials securely.
- Transporting materials via suitable vehicles.
- Unloading and handing over at destination.
- Maintaining safety and quality standards throughout.
Specifications include:
| Parameter | Details |
|---|---|
| Vehicle Type | Suitable for heavy electrical equipment |
| Load Capacity | As per material requirements |
| Transportation Mode | Road transport within Gujarat |
| Safety Standards | Comply with government regulations |
The contractor must ensure compliance with all applicable safety, environmental, and transportation regulations, and maintain proper documentation for all activities.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Heavy-duty trucks suitable for electrical equipment |
| Load Capacity | Minimum 10 tons per vehicle |
| Safety Standards | Must adhere to government safety norms |
| Equipment Handling | Proper loading/unloading mechanisms |
| Documentation | All transported items to be documented with delivery notes |
Procedures for bidders:
- Submit detailed technical proposal.
- Ensure vehicles meet specified standards.
- Prepare safety and handling protocols.
- Conduct trial runs if necessary.
- Maintain records of transportation activities.
All technical activities must comply with applicable safety, environmental, and transportation regulations to ensure smooth execution of the contract.
Financial Requirements
The estimated contract value is approximately INR 47,42,432.98. The bid security (EMD) is INR 47,425.00, payable via RTGS. The financial proposal should include detailed cost breakdowns for transportation, loading, and unloading services. Payment terms are typically linked to milestones or delivery confirmations, with payments processed upon successful completion of each phase. Bidders must submit audited financial statements, balance sheets, and ITR for the last three years to demonstrate financial stability. The bid validity period is 180 days from the date of submission, ensuring bidders commit to their offer for this duration. The project budget covers all operational costs, including vehicle maintenance, fuel, and manpower, with clear adherence to government financial regulations.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Transmission Circle GETCO Jambuva
Bid Opening Authority
Superintending Engineer, Transmission Circle GETCO Jambuva
Address
Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014
Contact Details
2652642997
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
JTC-25-26-n-35.pdf
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration in appropriate E-1 class or above with GETCO, Central/State Government, Railways, Semi-Government organizations, or Road Transport Authority (self-attested).
- ✓ Must submit a scan copy of RTGS transaction slips for tender fee and EMD.
- ✓ Complete technical bid duly filled, sealed, and signed.
- ✓ Proven experience in executing similar transportation contracts, with satisfactory completion certificates.
- ✓ Financial stability demonstrated through latest bank solvency certificates (minimum 20% of estimated tender cost).
- ✓ GST registration certificate (self-attested).
- ✓ Copy of PAN card (self-attested).
- ✓ Submission of audited balance sheets and ITR for the last three years.
- ✓ Attested partnership deed or notarized self-affidavit for proprietorship firms.
- ✓ Provident Fund registration number.
| Qualification Requirements | Details |
|---|---|
| Registration | E-1 class or above with relevant authorities |
| Experience | Similar work worth at least 50% of tender value |
| Financial | Solvency certificate of minimum 20% of estimated cost |
| Documentation | All documents self-attested and notarized where applicable |
Bidding Process
Process Timeline
04-06-2025 16:01
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
Scan copy of RTGS Transaction slip for Tender fee
RequiredScan copy of RTGS Transaction slip for EMD
RequiredCOMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredRegistration: Bidder quoting for the bid shall have registration in appropriate E-1 class and above with GETCO/Central/State Government/ Railway/Semi. Govt. Organizations or Road transport authority. ( self attested)
RequiredFinancial Criteria: as per Qualifying Requirements ( self attested)
RequiredGST registration certificate ( self attested)
RequiredCopy of PAN card ( self attested)
RequiredExperience: Contractor should have executed similar nature of work up to 50 percentage of tender amount in in single or multiple orders as main contractor for Annual carting contract for transportation, loading and unloading of structure material, tower material, steel, power/control cable, conductor, earth wire, equipments (CT, PT, LA, Panels, Battery set etc.) from one store to other in Gujarat of GETCO during last three financial years and satisfactory completion certificate from respective departments ( self attested)
RequiredSolvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 percentage of the estimated cost shown in the tender ( self attested)
RequiredProvident Fund Code: Separate provident fund code number towards firm registered with Regional P. F. Commissioner ( self attested)
RequiredProfit and Loss Account Statement: The Bidder should submit certified Xerox audited copy of the Balance sheet with profit and loss account along with copy of ITR of last three Years.
RequiredNature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid documents in case of partnership firm and self-affidavit for proprietorship firm. All such documents shall have to be NOTARISED ( self attested)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this transportation tender for Gujarat GETCO?
This tender involves transportation, loading, and unloading of substation equipment and transmission line materials within Gujarat. It covers movement from any destination to Asoj Construction Store or construction sites, including towers, cables, transformers, and other electrical components, ensuring timely and safe logistics support for power infrastructure projects.
What are the key eligibility criteria for bidders?
Bidders must have valid registration in appropriate E-1 class or above, experience in similar contracts, financial stability with solvency certificates, GST and PAN registration, and submit all required documents self-attested and notarized where applicable. Experience in similar work worth at least 50% of the tender value is essential.
How can I participate in the bidding process?
Participants should download the tender documents online, pay the tender fee and EMD via RTGS, and submit technical and financial bids electronically before the deadline. The process includes technical evaluation followed by financial bid opening, with detailed timelines provided in the tender notice.
What are the technical specifications required for vehicles?
Vehicles must be heavy-duty trucks with minimum 10-ton load capacity, adhere to safety standards, and be suitable for handling electrical equipment. Proper loading/unloading mechanisms and compliance with government norms are mandatory to ensure safety and efficiency.
What is the deadline for bid submission and bid opening?
The last date for bid submission is 04-06-2025 at 16:00 hours, and the bid opening will be at 16:01 hours on the same day. Bidders are advised to submit their bids well before the deadline to avoid last-minute issues.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 1
JTC-25-26-n-35.pdf
TENDER_DOCUMENT