Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance in Gujarat Health and Medical Facilities

Bid Publish Date

12-Dec-2025, 7:30 pm

Bid End Date

23-Dec-2025, 6:00 pm

Value

₹4,89,581

Location

GANDHINAGAR , GUJARAT

Progress

Issue12-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL MAINTENANCE OF ELECTRICAL WATER LEVEL RECORDER

This government tender offers an opportunity for qualified electrical contractors to provide comprehensive annual maintenance of electrical motors across multiple vital healthcare facilities in Gujarat. The project aims to ensure uninterrupted electrical services and enhanced safety standards in government hospitals, clinics, and laboratories. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial deposits. The tender process is transparent, with detailed technical and financial specifications, and is open to experienced firms in electrical maintenance within the public sector. The project duration is 12 months, with an estimated cost of approximately ₹4,89,581.34. Interested companies should review all documents, prepare their bids accordingly, and submit before the deadline to secure this significant government contract in Gujarat's healthcare sector.

Scope Of Work

The scope of work includes:

  • Performing comprehensive electrical motor maintenance at designated government health facilities.
  • Inspection, servicing, and repair of electrical motors, including replacement of worn-out parts.
  • Ensuring safety standards are met according to standard specifications.
  • Routine preventive maintenance to minimize downtime.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Initial assessment and planning based on site surveys.
  2. Procurement of necessary spare parts and tools.
  3. Execution of maintenance tasks as per approved schedules.
  4. Quality checks and testing of repaired motors.
  5. Final reporting and documentation.
Specification Details
Duration 12 months
Locations ID Hospital, Vaccine Campus, Food & Drug Lab, Mental Hospital, and others
Deliverables Maintenance reports, safety compliance certificates, and operational status updates

Important: All work must adhere to the technical standards specified in the tender documents, including the 'Standard Specification for Electrical Work'.

Technical Specifications

The technical specifications include:

Parameter Requirement
Voltage 230V/415V, 50Hz
Motor Power 1 HP to 100 HP
Certification Motors must meet BIS standards
Maintenance Standards As per 'Standard Specification for Electrical Work'

Sequential process:

  1. Conduct site assessment.
  2. Prepare maintenance plan.
  3. Execute repairs and servicing.
  4. Conduct safety and operational testing.
  5. Submit compliance reports.

All work must conform to the technical standards outlined in the tender documents, ensuring safety and efficiency.

Financial Requirements

The estimated budget for this project is approximately ₹4,89,581.34. The financial breakdown includes:

Item Cost
Labour 40%
Spare Parts 35%
Miscellaneous 15%
Contingency 10%

Payment terms:

  • 20% advance upon contract signing.
  • 50% after completion of 50% of work.
  • Remaining 30% after final inspection and approval.
  • Payments will be made through bank transfer upon submission of valid invoices and reports.

Bidders must include detailed cost estimates and adhere to the budget constraints specified in the tender documents.

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Eligibility Criteria

✓ Must have a valid contractor license issued by the Government of Gujarat.
✓ Must possess a valid GST registration certificate.
✓ Must provide a copy of PAN Card.
✓ Must submit a valid Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must demonstrate at least 1 year of experience in electrical maintenance work for government healthcare facilities.
✓ Must submit Form-3A issued by the employer to substantiate experience.

Qualification Minimum Requirement
Contractor License Valid issued by Gujarat Government
Experience Minimum 1 year in similar electrical maintenance projects
Financial EMD as specified, or valid exemption certificate
Documentation All required certificates and experience proof

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Priliminary Stage

23-12-2025 18:02

2. Commercial Stage

23-12-2025 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat.

Required
6

Upload Scan copy of Valid Contractor Registration Certificate issued by R&B Department Government of Gujarat.

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 23rd December 2025 at 18:00. Bidders must upload all required documents before this time to be considered.

What documents are mandatory for bid submission?

Mandatory documents include:

  • Tender fee receipt
  • Earnest Money Deposit (FDR or exemption certificate)
  • Valid GST Registration Certificate
  • Valid PAN Card
  • Contractor license issued by Gujarat Government
  • Contractor registration certificate
  • Declaration Letter (ANNEXURE-A)
  • Experience proof (Form-3A)
    All documents must be scanned and uploaded as per the instructions.
What are the technical standards for electrical motors?

Electrical motors must meet BIS standards, operate at 230V/415V, 50Hz, and range from 1 HP to 100 HP. Maintenance must conform to the 'Standard Specification for Electrical Work' included in the tender documents.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), cost (30%), eligibility compliance (20%), and proposal quality (10%). Minimum technical score of 70% is required for qualification.

How can I participate in the online bidding process?

Bidders need a valid Digital Certificate issued by a licensed Certifying Authority. Training sessions are held every Saturday at (n)code Solutions, Ahmedabad. Ensure all documents are prepared and uploaded before the deadline.

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