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Open Cooperatives NPROCURE

Gujarat Government Tender for 4750 KW Solar Power Plants - Installation & O&M

Bid Publish Date

28-Jul-2025, 4:30 am

Bid End Date

08-Sep-2025, 11:30 am

EMD

₹12,00,763

Value

₹12,00,00,000

Location

MAHESANA , GUJARAT
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Progress

Issue28-Jul-2025, 4:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,763

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 12

FUME HOODS NON CONVENTIONAL SOURCE ARNO STARTING CONTACTOR POWER POWER PLANT SOLAR WIND SYSTEM ANIMAL FEED POWER PROJECT WATER LEVEL RECORDER SOLAR POWER PLANTS APFC PANEL MICROCENTRIFUGES

This government tender in Gujarat offers a significant opportunity for experienced solar power developers and EPC contractors to participate in the design, supply, installation, and commissioning of a 4750 KW AC Solar Roof Top Photovoltaic Power Plant. Located across multiple sites in Mehsana district, the project aims to promote renewable energy adoption and support sustainable development. The tender includes a comprehensive 5-year Operation & Maintenance (O&M) contract, ensuring long-term system performance and efficiency. With an estimated project cost of 120 million INR, the tender emphasizes transparency, technical excellence, and timely delivery. Bidders must meet strict eligibility and technical criteria, submit their proposals before the deadline, and participate in a multi-stage evaluation process. This initiative aligns with Gujarat's renewable energy goals and offers a lucrative opportunity for EPC firms and solar developers committed to quality and environmental sustainability.

Scope Of Work

The scope of work includes:

  • Design and engineering of a 4750 KW AC Solar Roof Top Photovoltaic Power Plant at multiple sites.
  • Supply and procurement of all required solar panels, inverters, mounting structures, and accessories.
  • Installation and commissioning of solar power systems in accordance with technical standards.
  • Testing and quality assurance to ensure system performance and safety.
  • Integration with existing infrastructure and grid connection.
  • Comprehensive Operation & Maintenance (O&M) for 5 years, including routine inspections, repairs, and performance monitoring.

Key deliverables:

  • Complete project design documents
  • All hardware and software components
  • Commissioning reports
  • O&M manuals and schedules

Sequential process:

  1. Site survey and assessment
  2. Final design approval
  3. Procurement of equipment
  4. Installation and testing
  5. Handover and commissioning
  6. Ongoing maintenance and support
Specification Details
Total Capacity 4750 KW
Power Generation Type Grid-connected AC solar rooftop
Expected Life Minimum 25 years
Operation Period 5 years O&M included

Important requirements: All work must comply with local regulations, safety standards, and environmental guidelines.

Technical Specifications

The solar power plant must meet the following technical parameters:

Parameter Specification
Solar Panel Type Polycrystalline or Monocrystalline silicon panels
Inverter Capacity Suitable for 4750 KW AC output
Mounting Structure Corrosion-resistant, wind load compliant
Grid Connection Compatible with local grid specifications
Efficiency Minimum 18% overall system efficiency
Monitoring Remote monitoring system with real-time data access

Sequential installation process:

  1. Site assessment and layout planning
  2. Procurement of equipment
  3. Structural installation
  4. Electrical wiring and inverter setup
  5. System testing and commissioning

Ensure all components are compliant with IEC standards and local regulations.

Financial Requirements

The estimated project cost is approximately 120 million INR, with a bid security of 12.08 lakh INR. The financial proposal should include:

Cost Component Estimated Amount (INR)
Equipment & Materials [Specify amount]
Labour & Installation [Specify amount]
Testing & Commissioning [Specify amount]
O&M for 5 years Included in bid

Payment Schedule:

  • 10% advance payment upon contract signing
  • 40% during installation milestones
  • 50% after successful commissioning and acceptance

All payments are subject to submission of valid invoices and completion certificates.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Solar Power Plants-Goods

Authority & Contact

Officer Inviting Bids

I/C Managing Director

Bid Opening Authority

I/C Managing Director

Address

Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002

Contact Details

[email protected]/8128674076

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Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 14

General Guidelines for E-Tender and E-Auction 220824 (7).pdf

TENDER_DOCUMENT

Online Vendor Registration Video Tutorials (2).pdf

TENDER_DOCUMENT

EMD_BG_New Format 27.08.2024 (4).pdf

TENDER_DOCUMENT

ABG.PBG Format.pdf

TENDER_DOCUMENT

Roof Top Solar Power Plants CC.CFPs Part B.pdf

TENDER_DOCUMENT

Roof Top Solar Power Plants CC.CFPs NIT Part A.pdf

TENDER_DOCUMENT

Corrigendum 2 for Solar Roof top Plants at DSD.pdf

TENDER_DOCUMENT

Organic PLANT KHERALU Drg 1.pdf

TENDER_DOCUMENT

Sainik School Drg 2.pdf

TENDER_DOCUMENT

Sainik School SLD Drg 3.pdf

TENDER_DOCUMENT

Sainik School UGTANK and PUMP ROOM Drg 4.pdf

TENDER_DOCUMENT

Sainik School 2 BHK STAFF QUARTER Drg 5.pdf

TENDER_DOCUMENT

Sainik School BOYS HOSTEL BUILDING Drg 6.pdf

TENDER_DOCUMENT

Sainik SCHOOL BUILDING _ TERRACE Drg 7.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with relevant authorities (Firms Registration, PAN, GSTN)
  • ✓ Proven experience in executing solar power projects of similar or higher capacity
  • ✓ Financial stability with minimum turnover of [specify amount] in the last 3 years
  • ✓ Submission of EMD of 12,00,763 INR along with bid
  • ✓ Must be registered on the Dudhsagar Dairy Purchase Portal: https://dudhsagar.nprocure.com
  • ✓ Technical capability to supply, install, and maintain solar power systems
  • ✓ Compliance with technical and safety standards as per government regulations
Qualification Minimum Requirement
Financial Turnover [Specify amount] in last 3 years
Experience Successfully completed at least 2 solar projects of 1000+ KW
Certification Valid ISO or equivalent certifications

Note: Bidders must submit all relevant documents as specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

09-09-2025 10:00

2. Technical Stage

09-09-2025 10:10

3. Commercial Stage

09-09-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Turnover Details 2

User Defined Template-Standard

Required

Work Experience Details-DSD Roof Top Solar Power Plants

User Defined Template-Standard

Required

Commercial

PRICE BID - DSD Roof Top Solar Power Plants

User Defined Template-Secured

Required

PRICE BID - Solar O&M Contract

User Defined Template-Secured

Required

Price bid for Total Amount

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Copy of Firms Registration

Required
4

Tender Fee Receipt

Required
5

EMD Receipt

Required
6

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

Stage - Technical Stage

1

EPF certificate if applicable otherwise provide declaration

Required
2

ESI certificate if applicable otherwise provide declaration

Required
3

CA certificate with UDIN

Required
4

Work Experience (old PO copy)

Required
5

Copy of Purchase Orders with Work Completion Certificate

Required
6

Compliance Sheet of Offer / Technical Offer

Required
7

Manufacturer Authorization Certificate (if applicable)

Required
8

Site Visit Certificate

Required
9

Product Leaflet (if applicable)

10

Tentative Work execution schedule / delivery schedule

Required
11

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this Gujarat government tender?

This tender aims to design, supply, install, and commission a 4750 KW AC Solar Roof Top Photovoltaic Power Plant across multiple sites in Mehsana, Gujarat. The project includes 5 years of comprehensive Operation & Maintenance (O&M), promoting renewable energy adoption and reducing carbon emissions in government and institutional facilities.

Who is eligible to participate in this solar power project tender?

Eligible bidders must have:

  • Valid Firms Registration, PAN, and GSTN.
  • Proven experience in solar power projects of 1000+ KW capacity.
  • Demonstrated financial stability with a minimum turnover as specified.
  • Registration on the Dudhsagar Dairy Purchase Portal: https://dudhsagar.nprocure.com.
  • Ability to supply, install, and maintain solar systems per technical standards.

All required documents must be submitted as per the tender guidelines.

What are the key technical specifications for the solar power system?

The system must include:

  • Polycrystalline or Monocrystalline silicon panels with at least 18% efficiency.
  • Inverters compatible with 4750 KW capacity.
  • Corrosion-resistant mounting structures.
  • Remote monitoring system for real-time performance tracking.
  • Compliance with IEC standards and local safety regulations.

Installation procedures involve site assessment, equipment procurement, structural setup, electrical wiring, and system testing.

What is the bidding process and important deadlines I should be aware of?

Bidders must register on the portal, download tender documents, and attend pre-bid meetings. The bid submission opens on 28-07-2025 and closes on 13-08-2025 at 17:00. Bids are opened on 14-08-2025 at 10:00. Ensure all documents are complete and submitted before deadlines. The evaluation process follows, leading to project award based on technical and financial criteria.

How is the bid evaluated and what are the criteria for selection?

Evaluation is based on:

  • Technical compliance (50%)
  • Experience & past performance (20%)
  • Financial offer (20%)
  • Project schedule & methodology (10%)

Bidders must meet minimum thresholds to qualify. The lowest financial bid among technically qualified bidders will be preferred. The process ensures transparency and fairness in awarding the contract.

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