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Open State Governments & UT NPROCURE

Gujarat Government Tender for Annapurti Grain Vending Machines - Open Procurement

Bid Publish Date

05-Dec-2025, 6:00 pm

Bid End Date

26-Dec-2025, 3:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue05-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS BASE EXCHANGE EQUIPMENT

The Gujarat government, through the Food, Civil Supplies and Consumer Affairs Department, has issued an open tender for the supply and installation of Annapurti Grain Vending Machines. This project aims to modernize grain distribution channels, ensuring efficient and transparent delivery of essential commodities to citizens. The tender invites qualified vendors with proven experience in vending machine deployment, maintenance, and automation solutions to participate in a competitive bidding process. Key deadlines are set for December 2025, with detailed technical and commercial evaluation stages. Bidders must meet specific eligibility criteria, including relevant experience, certifications, and project references. The project offers significant opportunities for companies specializing in automated grain vending solutions, with a focus on quality, safety, and timely project completion. This initiative aligns with Gujarat's broader goals of enhancing public distribution systems using innovative technology, ensuring better service delivery to the public.

Scope Of Work

The scope of work includes:

  • Supply, installation, and commissioning of Annapurti Grain Vending Machines at designated locations across Gujarat.
  • Ensuring machines meet specified technical standards and quality benchmarks.
  • Providing comprehensive training to government personnel for operation and maintenance.
  • Offering after-sales support and maintenance services for a defined warranty period.

The process involves:

  1. Submission of technical and commercial bids as per the tender guidelines.
  2. Technical evaluation based on compliance with specifications and eligibility.
  3. Commercial evaluation considering pricing and delivery timelines.
  4. Final selection and contract award to the successful bidder.
Specification Details
Machine Capacity Minimum 100 kg per cycle
Power Supply 220V AC, 50Hz
Material Food-grade stainless steel
Features Automated payment system, real-time inventory monitoring
  • Delivery and installation at specified locations within the stipulated completion period.
  • Post-installation testing and handover to the department.

All technical deliverables must conform to the standards specified in the tender document, ensuring durability, safety, and operational efficiency.

Technical Specifications

The vending machines must adhere to the following technical parameters:

Parameter Specification
Capacity Minimum 100 kg per cycle
Power 220V AC, 50Hz
Material Food-grade stainless steel
Payment System Card and mobile payment compatible
Monitoring Real-time inventory and status updates
Dimensions Not exceeding 2 meters in height

The installation process involves:

  1. Delivery to designated sites.
  2. Assembly and calibration as per manufacturer guidelines.
  3. Testing for operational efficiency.
  4. Final acceptance by the department.

All technical equipment must be compliant with Indian standards and certified for safety and durability.

Financial Requirements

The estimated budget for this project ranges from Rs. 10 lakh to Rs. 15 lakh, inclusive of all costs. The cost breakdown includes:

Component Estimated Cost
Vending Machines Rs. 8 lakh
Installation & Setup Rs. 2 lakh
Training & Support Rs. 50,000
Contingency Rs. 50,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after successful installation and testing.
  • 20% upon final acceptance.

Bidders must submit detailed financial proposals aligned with these guidelines, including all taxes and duties applicable. The total bid should be valid for 180 days from the submission deadline.

Documents 1

EoI for Annapurti -Grain vending machines V.4_03122025.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have experience in supplying and installing vending machines or similar equipment.
  • ✓ Must possess valid technical and financial credentials as per RFP requirements.
  • ✓ Must submit relevant certificates, including GST registration, PAN, and previous project references.
  • ✓ Should have a proven track record of successful project implementation within government or large corporate sectors.
Qualification Minimum Requirement
Turnover Rs. 50 lakh in the last financial year
Experience At least 2 similar projects completed in the past 3 years
Certifications ISO 9001 or equivalent
  • ✓ No pending legal or contractual disputes with government agencies.
  • ✓ Must comply with all technical and safety standards specified in the tender.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

26-12-2025 15:30

2. COMMERCIAL STAGE

26-12-2025 15:35

Required Forms

TECHNICAL

Technical Submission

User Defined Template-Standard

Required

COMMERCIAL

Commercial Proposal

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

Eligibility Qualification Criteria as per RFP

Required
2

IF ANY..

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 26th December 2025 at 15:00 hours. Bidders must upload all required documents and proposals before this time to be considered for evaluation.

How can I participate in this tender?

Interested vendors should download the tender document from the official portal, prepare their technical and commercial bids as per the guidelines, and submit electronically via the nProcure platform before the deadline. Ensure your digital certificate is valid for secure submission.

What are the eligibility criteria for bidders?

Bidders must have relevant experience in vending machine projects, valid certifications such as ISO 9001, a minimum turnover of Rs. 50 lakh, and successful completion of at least 2 similar projects in the past 3 years. All documents must be submitted as part of the technical bid.

What technical specifications are required for the vending machines?

Machines must have a minimum capacity of 100 kg per cycle, be made of food-grade stainless steel, support digital payment options, and include real-time inventory monitoring. Compliance with Indian safety standards is mandatory.

What is the evaluation process and criteria?

Bids will be evaluated based on technical compliance (50%), cost (30%), delivery timeline (10%), and after-sales support (10%). A minimum technical score of 70 points is required for eligibility. The process includes technical and commercial evaluations scheduled on 26-12-2025.