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Open State Governments & UT NPROCURE

Gujarat Government Tender for Providing Cleaning & Upkeep Services at Sachivalaya Campus

Bid Publish Date

05-Jul-2025, 1:30 pm

Bid End Date

16-Jul-2025, 11:30 am

EMD

₹2,24,254

Value

₹2,24,25,420

Location

GANDHINAGAR , GUJARAT
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Progress

Issue05-Jul-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹3,600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 12

CLOTHING GATEWAY OFFICE MANAGEMENT FACILITY SERVICE STOMACHERS PAINTING SERVICES APPARELS GRASS CUTTER LAWN MOWER HOSPITALITY RELATED SERVICES LAWN CUTTER GROUND MAINTENANCE

This government tender offers an excellent opportunity for experienced service providers to secure a 12-month contract for cleaning, landscaping, security, and maintenance services at the prestigious Sachivalaya Campus in Gandhinagar, Gujarat. Managed by the Roads and Buildings department, the project aims to ensure the campus remains clean, safe, and aesthetically appealing. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to specified timelines. The project value is approximately ₹2.24 crore, with a bid validity of 120 days. This tender is ideal for companies specializing in facilities management, landscaping, security, and cleaning services seeking to work with the government sector. Download detailed documents, participate in free training sessions, and submit your bid online to take advantage of this lucrative opportunity to contribute to Gujarat’s public infrastructure development.

Scope Of Work

The selected service provider will be responsible for the following tasks:

  • Upkeep and cleaning of roads, parking areas, and campus pathways.
  • Maintenance of security cabins at designated entrance points.
  • Grass cutting and landscaping around the campus.
  • Painting of tree trunks and other specified areas.
  • Ensuring cleanliness and hygiene at all specified locations.

The process involves:

  1. Submission of bid documents including tender fee and EMD.
  2. Evaluation of bids based on eligibility and technical criteria.
  3. Final selection and contract signing.

Key deliverables include:

Service Description
Road & Parking Cleaning Daily cleaning and debris removal
Security Cabin Maintenance Regular upkeep and sanitation
Grass Cutting Weekly landscaping as per specifications
Painting of Tree Trunks Periodic painting to prevent decay
General Campus Upkeep Waste disposal, minor repairs, and maintenance

Specifications and detailed scope are provided in the tender documents linked below.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cleaning Equipment Modern, eco-friendly cleaning tools and machinery
Landscaping Tools Appropriate landscaping and painting equipment
Service Standards Compliance with government safety and hygiene standards
Quality Assurance Regular inspections and quality checks

Bidders must demonstrate technical capability through prior experience and submit detailed technical plans as part of their bid submission. The process involves initial technical evaluation followed by financial assessment.

Financial Requirements

The estimated project cost is approximately ₹2.24 crore, with a bid security of ₹2,24,254. Payment will be made in installments based on milestones achieved, including:

  • 20% on contract signing
  • 40% after 6 months of satisfactory performance
  • 40% upon completion of 12 months

Bidders must submit a detailed financial proposal, including unit rates, total cost, and payment schedule, adhering to the guidelines specified in the tender documents. The bid offer must be valid for 120 days from the date of submission.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Housekeeping/ Cleaning

Authority & Contact

Officer Inviting Bids

Executive Engineer, Capital Project Division No. 2, Gandhinagar

Bid Opening Authority

Executive Engineer, Capital Project Division No. 2, Gandhinagar

Address

Nr. Block No. 9, New Sachivalaya Campus, Sector No. 10, Gandhinagar – 382010.

Contact Details

7923252931

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Documents 13

01 E-Tendering Notice (1) (2).pdf

TENDER_DOCUMENT

02 Notice Inviting Tender.pdf

TENDER_DOCUMENT

03 SBD Book (2) (1).pdf

TENDER_DOCUMENT

contractor special condition (1).pdf

TENDER_DOCUMENT

Detailed Specification Campus.pdf

TENDER_DOCUMENT

Eligibility.pdf

TENDER_DOCUMENT

Sachivalay Campuse.pdf

TENDER_DOCUMENT

Schedule B-Campus .pdf

TENDER_DOCUMENT

File-10.GR-1.pdf

TENDER_DOCUMENT

File-10.GR-2.PDF

TENDER_DOCUMENT

File-10.GR For Sevak Tender (1)_compressed.pdf

TENDER_DOCUMENT

Update Eligibility Saradar Bhavan Campus.pdf

TENDER_DOCUMENT

Updated Sachivalay Campuse.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses for cleaning and maintenance services.
  • ✓ Proven experience in executing similar government or large-scale campus maintenance projects.
  • ✓ Financial capacity to undertake projects valued at approximately ₹2.24 crore.
  • ✓ Submission of all required documents as per the tender guidelines.
Qualification Criteria Details
Minimum Annual Turnover ₹1 crore in the last financial year
Past Experience At least 2 similar projects completed in the past 3 years
Certification Valid GST registration, Labour license, and applicable safety certificates
Bid Security (EMD) ₹2,24,254 to be submitted along with bid

All documents must be submitted as specified in the tender notice to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

16-07-2025 17:05

2. Commercial Stage

16-07-2025 17:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

SCHEDULE B (UPKEEPING)

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As per Eligibility Criteria

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves providing comprehensive cleaning, landscaping, security, and maintenance services at the Sachivalaya Campus in Gandhinagar. Key tasks include road and parking area cleaning, grass cutting, painting of tree trunks, and upkeep of security cabins, ensuring a clean and safe environment for government operations.

Who is eligible to participate in this tender?

Eligible bidders must have valid licenses and registrations for cleaning and maintenance, demonstrate experience in similar projects, and meet financial criteria such as an annual turnover of at least ₹1 crore. Submission of all required documents, including GST registration, Labour license, and bid security, is mandatory.

What are the key dates and deadlines for this tender?

Bid submissions open on 05-07-2025 at 19:00 and close on 16-07-2025 at 17:00. The bid opening will occur immediately after the deadline. Bidders should ensure timely submission to avoid disqualification. Detailed timelines are available in the tender notice.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (40%), financial competitiveness (40%), and past experience (20%). A minimum technical score of 70% is required for qualification. The most cost-effective and compliant bid will be awarded the contract.

Where can I download the tender documents and get support?

Tender documents are available for free download from the official portal. For support, contact nCode Solutions via email at [email protected] or call their helpline at +91-79-40007517. Training sessions are held every Saturday to assist bidders with the process.

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