Gujarat Government Tender for Mandap Decoration, Temporary Stalls & Electrical Works 2025
Bid Publish Date
03-May-2025, 2:27 pm
Bid End Date
26-May-2025, 12:30 pm
EMD
₹24,00,000
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹15,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
This Gujarat government tender offers a unique opportunity for experienced contractors to undertake Mandap decoration, exhibition stall setup, electrical installations, and fire safety compliance across various districts for a period of one year. Managed by the Gujarat Women Economic Development Corporation Ltd, the project aims to enhance the infrastructure for cultural and sales exhibitions, supporting local economic growth. Bidders must meet strict eligibility criteria, including experience, financial stability, and safety certifications. The tender features a comprehensive scope covering design, construction, electrical work, and safety approvals, with a budget estimated between INR 2.4 crore to INR 3 crore. The process involves online submission, technical evaluation, and final award, with key deadlines in May 2025. This tender is ideal for companies specializing in event decoration, electrical infrastructure, and safety compliance seeking to collaborate with the government on high-profile public events.
Scope Of Work
The scope of work includes:
- Designing and decorating Mandaps suitable for exhibitions and cultural events.
- Construction and setup of temporary stalls at designated venues.
- Electrical installations including lighting, power supply, and safety measures.
- Ensuring compliance with fire safety regulations and obtaining Fire NOC approvals.
- Coordinating utility connections and structural safety measures.
The process involves:
- Receiving and reviewing bid documents.
- Submitting technical and financial proposals by the deadline.
- Evaluation of technical bids based on experience and compliance.
- Commercial bid opening for qualified bidders.
- Final award and contract signing.
Key deliverables include detailed design plans, safety certificates, electrical wiring diagrams, and completion reports. Bidders must ensure timely execution and adherence to safety standards, with all work completed within the stipulated completion period as per the tender document.
Technical Specifications
| Parameter | Specification |
|---|---|
| Mandap Design | Customizable, durable, and aesthetically appealing |
| Stall Dimensions | As per site requirements, minimum 10x10 ft |
| Electrical Works | 220V/110V wiring, LED lighting, safety switches |
| Fire Safety | Fire NOC obtained, compliance with local fire codes |
| Materials | Weather-resistant, eco-friendly, and fire-retardant |
Sequential procedures:
- Submit detailed design and safety plans.
- Obtain necessary approvals.
- Execute structural and electrical works.
- Conduct safety inspections.
- Complete project with documentation and handover.
Financial Requirements
The estimated project budget ranges from INR 2,40,00,000 to INR 3,00,00,000, covering design, materials, labor, electrical installations, safety compliance, and miscellaneous expenses. Payment terms are typically milestone-based, with initial advance, progress payments, and final settlement after completion. The tender specifies a bid offer validity of 120 days, with detailed cost breakdowns to be submitted in the Price Bid Form. Bidders must ensure competitive pricing while maintaining quality standards. The financial proposal should align with the scope of work and include all applicable taxes and charges.
Documents 4
TENDER DOCUMENT.pdf
TENDER_DOCUMENT
Corrigendum 1.pdf
TENDER_DOCUMENT
BOQ 17-05-25.pdf
TENDER_DOCUMENT
REVISED TENDER DOCUMENT.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for event decoration, electrical works, and safety compliance.
✓ Must attach scan copies of tender fee and EMD of INR 24,00,000.
✓ Proven experience in executing similar government or large-scale events.
✓ Financial stability evidenced by turnover and balance sheets for the last three years.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | INR 15,000 (non-refundable) |
| EMD | INR 24,00,000 |
| Experience | Minimum 3 years in event decoration and electrical works |
| Certification | Valid safety and electrical licenses |
| Financials | Turnover of at least INR 1 crore annually for last 3 years |
Important: Bidders must meet all eligibility requirements and submit all necessary documents as specified in the tender document.
Bidding Process
Process Timeline
03-06-2025 15:30
03-06-2025 15:40
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
FORMAT P3
User Defined Template-Standard
FORMAT T6
User Defined Template-Standard
FORMAT T7
User Defined Template-Standard
FORMAT T8
User Defined Template-Standard
FORMAT T9
User Defined Template-Standard
FORMAT T10
User Defined Template-Standard
COMMERCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRIMARY STAGE
PLEASE ATTACH SCAN COPY OF TENDER FEE AND EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - TECHNICAL STAGE
PLEASE ATTACH TECHNICAL BID DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 26th May 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Scan copy of tender fee of INR 15,000
- EMD of INR 24,00,000
- Technical bid documents as per tender terms
- Certification of safety and electrical licenses
- Experience proof of similar projects
All documents must be uploaded electronically via the official portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, experience, financial competitiveness, and safety compliance. The evaluation comprises:
- Technical assessment (40%)
- Cost proposal (30%)
- Safety and certifications (20%)
- Past project references (10%)
Minimum thresholds apply in each category for qualification.
Are physical bids accepted for this tender?
No, physical bids are not accepted. All proposals must be submitted electronically through the official NProcure portal within the stipulated deadlines.
What is the scope of work for this tender?
The scope includes Mandap decoration, temporary stall setup, electrical installations, fire safety compliance, and utility connections across various districts in Gujarat. Bidders must ensure timely and quality execution, adhering to safety standards and obtaining necessary fire NOC approvals.
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Documents 4
TENDER DOCUMENT.pdf
TENDER_DOCUMENT
Corrigendum 1.pdf
TENDER_DOCUMENT
BOQ 17-05-25.pdf
TENDER_DOCUMENT
REVISED TENDER DOCUMENT.pdf
TENDER_DOCUMENT