Government Tender for Onsite Maintenance of Distribution Transformers in Gujarat
Progress
This government tender offers electrical contractors and maintenance companies an opportunity to secure a year-long onsite maintenance contract for distribution transformers in Gujarat. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project involves routine and emergency maintenance of 11/0.250 KV and 11/0.433 KV transformers across various locations under the Lunawada Division. The tender emphasizes technical expertise, safety standards, and financial stability, with a total estimated budget of approximately ₹11,99,990. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and participate in a transparent online bidding process. This contract aims to enhance power reliability and safety, providing a significant opportunity for experienced electrical firms to expand their government project portfolio in the power and energy sector.
Scope Of Work
The scope of work includes:
- Onsite maintenance of distribution transformers of ratings 11/0.250 KV, 1-Phase, and 11/0.433 KV, 3-Phase.
- Performing routine inspections, repairs, and preventive maintenance as per the guidelines.
- Ensuring transformer efficiency and safety standards are met.
- Responding to breakdowns and emergency repairs within stipulated timeframes.
- Maintaining detailed records of maintenance activities and reporting to the division office.
The process involves:
- Initial assessment and planning based on transformer condition.
- Scheduling maintenance activities in coordination with the division.
- Executing maintenance tasks as per technical specifications.
- Final inspection and documentation of completed work.
- Reporting and feedback for continuous improvement.
| Technical Specifications | Details |
|---|---|
| Transformer Ratings | 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase |
| Maintenance Frequency | As per schedule or emergency |
| Response Time | Within 24 hours for breakdowns |
| Certification Requirements | Valid electrical contractor license |
The contractor must adhere to safety protocols and quality standards specified by MGVCL.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Transformer Ratings | 11/0.250 KV, 1-Phase; 11/0.433 KV, 3-Phase |
| Maintenance Standards | As per IS 1180 and IEC standards |
| Response Time | Within 24 hours for breakdowns |
| Certification | Valid electrical contractor license |
Sequential procedures:
- Conduct initial assessment.
- Prepare maintenance plan.
- Execute maintenance activities.
- Document work and report.
- Obtain final approval from division authorities.
Financial Requirements
The total estimated budget for this contract is approximately ₹11,99,990. The financial breakdown includes:
| Item | Cost |
|---|---|
| Tender Fee | ₹1,180 |
| EMD | As specified |
| Maintenance Cost | Based on item-wise rates |
Payment terms specify that payments will be released in installments upon completion of scheduled maintenance activities, with final settlement after approval of work completion reports. Bidders must submit detailed financial proposals aligned with Schedule B and adhere to the bid validity period of 180 days.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
11-09-2026 15:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹11,99,990
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., DIVISION OFFICE, LUNAWADA
Address
THE EXECUTIVE ENGINEER (O&M), M.G.V.C.L., LUNAWADA DIVISION OFFICE, NEAR PANAM BRIDGE, GODHRA ROAD, LUNAWADA
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
165 01 Bakor Tender Notice DTR Maintenancefinal.pdf
TENDER_DOCUMENT
165 02 Bakor Schedule B DTR Maintenance.pdf
TENDER_DOCUMENT
165 03Corrigendum Notice 1 TLE 05102026 .pdf
TENDER_DOCUMENT
165 05 Corrigendum Notice 2 TLE 13102026 .pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
21-10-2026 17:00
22-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE, EMD, WORK ORDER, EXPERIANCE CERTIFICATE, LAST 3 YEAR TURNOVER CERTIFICATE, EPF, GST, PAN, LABOUR INSURANCE, BANK SOLVENCY, CONTRACTOR LICENCE AND OTHER DOCUMENTS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - COMMERCIAL STAGE
SCHEDULE B
RequiredForm - Percentage Rate
SCHEDULE B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid GST registration and relevant electrical contractor licenses.
✓ Proven experience in transformer maintenance or similar electrical works.
✓ Submission of Tender Fee, EMD, Work Order, Experience Certificates, Last 3 Years Turnover Certificates, EPF, GST, PAN, Labour Insurance, Bank Solvency, and Contractor License.
✓ Financial stability demonstrated through bank solvency certificates.
| Qualification Requirements | Details |
|---|---|
| Minimum Experience | 3 years in electrical maintenance |
| Turnover (Last 3 Years) | Minimum ₹5,00,000 annually |
| Essential Certifications | Valid electrical contractor license |
| Financial Criteria | Bank solvency certificate of at least ₹2,00,000 |
Note: Bidders must meet all eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary focus of this government tender?
This tender focuses on annual onsite maintenance of distribution transformers (11/0.250 KV and 11/0.433 KV) in the Gujarat region, specifically under the Lunawada Division of Madhya Gujarat Vij Company Limited (MGVCL). It aims to ensure reliable power distribution, safety, and efficiency through routine and emergency maintenance activities, offering lucrative government contracts for qualified electrical contractors.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, electrical contractor licenses, and proven experience in transformer maintenance. They should also submit necessary documents such as tender fee, EMD, work orders, experience certificates, and financial documents. The tender is open to both existing agencies and new entrepreneurs meeting all eligibility criteria.
What are the key technical requirements for bidders?
Bidders must adhere to IS 1180 and IEC standards for transformer maintenance, possess valid electrical contractor licenses, and demonstrate response capability within 24 hours for breakdowns. The technical evaluation emphasizes experience, certification, and compliance with safety protocols.
How is the bidding process structured?
The process involves downloading tender documents, submitting technical and financial bids electronically before deadlines, and participating in online bid opening sessions. Evaluation is based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must ensure all mandatory documents are submitted to qualify.
What are the important deadlines and dates?
Key dates include:
- Bid Submission Start: 11-09-2026 15:00
- Bid Submission End: 05-10-2026 16:00
- Preliminary Evaluation: 05-10-2026 17:00
- Commercial Evaluation: 06-10-2026 11:00
Bidders should submit all documents before the deadline and participate in scheduled evaluation meetings to ensure eligibility.