Gujarat Government Tender for Printer Cartridge Refilling & Spare Parts Replacement
Bid Publish Date
14-Oct-2026, 4:30 am
Bid End Date
28-Oct-2026, 12:30 pm
Location
Progress
This Gujarat government tender offers a valuable opportunity for qualified service providers to supply printer cartridge refilling and spare parts replacement services. Managed by the Department of Transport, Gandhinagar, this open tender invites experienced companies to deliver high-quality, timely printer maintenance solutions across government offices. The procurement process involves detailed eligibility criteria, technical and financial evaluations, and strict deadlines. Bidders must submit relevant documents, including tender fee, EMD, and technical proposals, via the official e-procurement portal. The project aims to enhance operational efficiency and cost savings in government printing services. With an estimated value ranging from INR 1,00,000 to INR 5,00,000, this tender is ideal for IT service providers, certified vendors, and companies with proven experience in government projects. Participation offers a strategic opportunity to expand government sector engagement and demonstrate technical expertise in printer maintenance and consumables supply.
Scope Of Work
• Provide printer cartridge refilling services for various models used in government offices.
• Replace printer cartridge spare parts as needed, ensuring minimal downtime.
• Maintain quality standards as per tender specifications.
• Ensure timely delivery and service support.
- Receive and inspect used cartridges.
- Refill cartridges using approved materials.
- Test refilled cartridges for quality and compatibility.
- Replace defective or worn-out spare parts.
- Deliver refilled cartridges to designated government offices.
- Maintain records of services provided.
| Service Type | Description |
|---|---|
| Cartridge Refilling | Refill ink/toner as per model specifications |
| Spare Parts Replacement | Replace worn or damaged parts |
| Quality Assurance | Conduct testing to ensure performance |
| Service Support | Provide technical assistance and timely response |
Technical Specifications
| Parameter | Specification |
|---|---|
| Cartridge Compatibility | All major brands used in government offices |
| Ink/Toner Quality | Approved, non-toxic, eco-friendly |
| Replacement Parts | Genuine parts conforming to OEM standards |
| Service Duration | Complete refilling and replacement within 48 hours |
| Certification | Technical compliance as per tender guidelines |
Procedures:
- Submit technical bid with supporting documents.
- Undergo technical evaluation.
- Await approval before commercial bid submission.
- Complete service delivery as per schedule.
Financial Requirements
The estimated project budget ranges from INR 1,00,000 to INR 5,00,000. The financial proposal should include detailed cost breakdowns for cartridge refilling, spare parts, and service charges. Payments will be made based on milestones or upon completion of services, as per the terms specified in the tender document. Bidders must submit a valid bank guarantee or EMD amount along with their bid. The tender fee of INR 1500 is non-refundable and payable online. The financial bid should be submitted in the prescribed format through the e-procurement portal, ensuring transparency and compliance with government procurement norms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
14-10-2026 10:00:00
Document Download End
28-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Information Technology (IT)
Authority & Contact
Officer Inviting Bids
Commissioner of Transport, Gandhinagar, Gujarat
Bid Opening Authority
Commissioner of Transport, Gandhinagar, Gujarat
Address
COMMISSIONER OF TRANSPORT OFFICE Dr. Jivraj Mehta Bhavan, Block No. 6, 2nd & 3rd Floor, Old Sachivalaya, Gandhinagar - 382010.
Contact Details
Authority Records
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Documents 6
Afidavit Formate.pdf
TENDER_DOCUMENT
Condition.pdf
TENDER_DOCUMENT
final printer list.pdf
TENDER_DOCUMENT
New Tender Form.pdf
TENDER_DOCUMENT
Parishisth 2.pdf
TENDER_DOCUMENT
Table A tender condition.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
30-10-2026 12:00
30-10-2026 12:35
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
COMMERCIAL
COMMERCIAL BID
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
ATTACH SCAN COPY OF TENDER FEE
RequiredATTACH SCAN COPY OF EMD (If Exemption required than please upload supporting document as mentioned in Gujarat Procurement policy 2024.)
RequiredStage - TECHNICAL STAGE
PLEASE ATTACH TECHNICAL BID DOCUMENTS AS PER TENDER TERMS AND CONDITIONS
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration and license to operate as a printer service provider.
- ✓ Must submit scanned copies of tender fee and EMD as per guidelines.
- ✓ Must have prior experience in government or large-scale IT service projects.
- ✓ Must possess valid digital certificates for online bidding.
| Criteria | Details |
|---|---|
| Tender Fee | INR 1500, payable online |
| EMD | As specified in tender document, exempt if applicable |
| Experience | Minimum 2 years in printer service and maintenance |
| Certification | Valid GST registration and relevant technical certifications |
| Financial | Turnover of at least INR 5,00,000 in the last financial year |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th October 2026 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered.
What documents are required to participate in this tender?
Bidders must submit a scanned copy of the tender fee, EMD (or supporting exemption documents), technical bid documents, and relevant certifications as specified in the eligibility criteria. All documents should be uploaded online through the official portal.
How will the evaluation of bids be conducted?
Bids will undergo a technical evaluation based on experience, quality standards, and compliance, followed by a financial evaluation. The scoring matrix allocates 60% weightage to technical parameters and 40% to price. The highest scoring bidder will be awarded the contract.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and ensure smooth participation.
What is the scope of work for this tender?
The scope includes printer cartridge refilling, spare parts replacement, quality testing, timely service delivery, and technical support for government offices in Gujarat. Detailed specifications are provided in the tender document.