Gujarat Government Tender for Swimming Pool Maintenance at IITE Gandhinagar
Bid Publish Date
01-May-2025, 1:30 pm
Bid End Date
20-May-2025, 12:30 pm
EMD
₹27,000
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
This government tender invites experienced service providers to bid for the operation and maintenance of the swimming pool at IITE Gandhinagar, Gujarat. The project encompasses water quality management, equipment maintenance, safety compliance, and infrastructure upkeep, ensuring high standards of service. Bidders must meet eligibility criteria, submit technical and financial proposals via the NPROCURE portal, and adhere to strict deadlines. The tender offers a strategic opportunity for companies specializing in facility management, water treatment, and pool maintenance to collaborate with a prominent government institute. The process involves multiple evaluation stages, with awards based on technical competence and cost-effectiveness. Participation requires valid certifications, experience, and compliance with government procurement norms. The project aims to enhance the institute's facilities while promoting sustainable and safe water management practices.
Scope Of Work
The scope of work includes the comprehensive operation and maintenance of the swimming pool at IITE Gandhinagar, Gujarat. Key deliverables are:
- Regular cleaning and chemical treatment to maintain water quality.
- Mechanical and electrical equipment upkeep, including pumps, filters, and chlorination systems.
- Ensuring safety standards and compliance with government regulations.
- Monitoring water pH, chlorine levels, and other parameters.
- Maintaining pool infrastructure, including tiles, lining, and drainage.
The process involves:
- Initial assessment and setup.
- Daily operational activities.
- Weekly and monthly maintenance checks.
- Record keeping and reporting.
- Emergency repairs and troubleshooting.
Contractors must provide all necessary equipment, chemicals, and labor. The project duration will be as per the tender document, with scope for periodic review and updates. All work must adhere to safety and environmental standards, with qualified personnel overseeing operations.
| Parameter | Specification |
|---|---|
| Pool Capacity | As specified in tender document |
| Water Quality Standards | BIS and local regulations |
| Maintenance Frequency | Daily, weekly, monthly |
| Equipment Standards | OEM certified, energy-efficient |
Bidders should demonstrate their capability to meet these specifications and provide a detailed work plan in their proposal.
Technical Specifications
The technical specifications for the swimming pool maintenance include:
| Parameter | Requirement |
|---|---|
| Water pH Level | 7.2 - 7.8 |
| Chlorine Level | 1.0 - 3.0 ppm |
| Pump Capacity | As per pool size |
| Filtration System | High-efficiency multi-stage filters |
| Safety Equipment | Lifebuoys, first aid kits, signage |
Procedures involve:
- Regular water testing.
- Calibration of chemical dosing systems.
- Inspection of mechanical parts.
- Emergency preparedness drills.
Bidders should ensure their equipment and chemicals meet BIS standards and are compatible with local environmental norms. All technical activities must be documented and available for inspection.
Financial Requirements
The estimated project budget ranges from ₹10 lakhs to ₹15 lakhs, depending on the scope and scale of maintenance services. The financial proposal should include:
| Cost Component | Estimated Cost |
|---|---|
| Labor Charges | As per scope |
| Chemicals & Consumables | As per usage |
| Equipment Maintenance | As per schedule |
| Miscellaneous | Contingencies |
Payments will be made in installments based on milestone achievements, with a final payment after successful completion and inspection. Bidders must submit a detailed financial bid along with their technical proposal. The bid validity period is 90 days from the submission deadline.
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Eligibility Criteria
- ✓ Must have valid registration and licenses for pool maintenance services.
- ✓ Proven experience in operating and maintaining swimming pools for government or institutional clients.
- ✓ Financial stability with annual turnover not less than ₹50 lakhs for the past 3 years.
- ✓ Must possess relevant certifications in pool operation, safety, and environmental compliance.
- ✓ Submit all required documents listed in the primary stage, including technical and financial credentials.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in pool maintenance |
| Financial Turnover | ₹50 lakhs annually |
| Certifications | Pool safety, chemical handling |
| Past Projects | At least 2 government or reputed institutional projects |
Bidders must meet all eligibility criteria to qualify for the tender process.
Bidding Process
Process Timeline
22-05-2025 14:00
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid Form
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
ATTACHMENT HERE
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 20-05-2025 at 18:00 hours. Bidders must ensure all documents and bids are submitted before this deadline to be considered.
What documents are required to participate in this tender?
Bidders need to submit the tender fee, EMD of ₹27,000, technical credentials, experience certificates, and other documents listed in the primary stage of the tender process. All documents must be uploaded via the NPROCURE portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, past performance, and price. The process includes technical evaluation on 22-05-2025, followed by commercial evaluation. Bidders must meet minimum qualifying marks to proceed.
Is physical submission of documents required?
No, all submissions are electronic through the NPROCURE portal. Physical bids will not be accepted under any circumstances.
What are the eligibility criteria for bidders?
Bidders must have at least 3 years of experience in pool maintenance, an annual turnover of ₹50 lakhs, valid certifications, and relevant project experience. They must also meet all technical and financial eligibility requirements as specified.
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Documents 1
Swimming Pool Maintanance Tender (1).pdf
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