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Open State Governments & UT NPROCURE

Gujarat Government Tender for Underground Distribution Network Maintenance & Cable Watchers

Bid Publish Date

16-Dec-2025, 6:00 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹44,46,047

Location

GANDHINAGAR , GUJARAT

Progress

Issue16-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 12

WATER SUPPLY CABLE MISCELLANEOUS UG CABLE POWER SUBSTATION SWITCH YARD WATER STORAGE AND SUPPLY DISTRIBUTION NETWORK CABLE FAULT WATER CONDUCTOR SYSTEM WATER SUPPLY PROJECT

This government tender from Uttar Gujarat Vij Company Limited offers a unique opportunity for contractors specializing in electrical infrastructure maintenance to provide Overseers (Cable Watchers) for underground distribution networks in Gandhinagar, Gujarat. The project aims to enhance power reliability by early fault detection and maintenance of underground cables, supporting Gujarat's commitment to robust power infrastructure. The tender process involves multiple evaluation stages, with key deadlines in December 2025. Eligible bidders must meet specific technical, financial, and experience criteria, including submitting proof of tender fee and EMD. The project duration is 12 months, with a total estimated cost of approximately ₹44.46 lakh. Participation requires adherence to detailed technical specifications, safety standards, and submission procedures. This tender is ideal for electrical service providers, maintenance contractors, and infrastructure companies seeking government projects with long-term operational potential.

Scope Of Work

The scope of work includes:

  • Providing trained Overseers (Cable Watchers) for underground distribution network monitoring.
  • Regular inspection of underground cables and associated infrastructure.
  • Early fault detection and reporting to prevent power outages.
  • Coordination with UGVCL for maintenance and repair activities.

Key deliverables:

  • Deployment of qualified overseers at designated sites.
  • Daily monitoring reports.
  • Fault identification and escalation reports.
  • Compliance with safety standards and technical specifications.

Process steps:

  1. Mobilization of overseers as per project schedule.
  2. Conduct daily inspections and monitoring.
  3. Document and report faults or irregularities.
  4. Coordinate repairs and maintenance.
  5. Submit periodic progress and compliance reports.
Specification Details
Project Duration 12 months
Number of Overseers To be decided based on site requirements
Reporting Frequency Daily and as required
Safety Standards Compliant with UGVCL and government norms

Technical Specifications

Bidders must ensure compliance with the following technical parameters:

Parameter Requirement
Certification Valid electrical contractor license
Staff Qualification Trained overseers with relevant experience
Equipment Necessary tools and safety gear
Monitoring Daily inspection reports submitted electronically
Safety Standards Adherence to UGVCL safety protocols

Sequential procedures:

  1. Submit technical bid with all required documents.
  2. Demonstrate compliance with safety and technical standards.
  3. Undergo technical evaluation by UGVCL.
  4. Await approval for deployment.

Technical documentation should include certificates, staff credentials, and safety compliance certificates.

Financial Requirements

The estimated project cost is approximately ₹44,46,046.30. Bidders must submit a detailed financial proposal, including rates per overseer and total cost. The payment schedule will be based on milestones and approved invoices. The tender requires a refundable Earnest Money Deposit (EMD) as specified. The financial bid should be submitted electronically in the prescribed format. The total bid value must align with the project scope and technical compliance. The bid validity period is 180 days from the submission deadline, ensuring price stability during evaluation and award processes.

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical maintenance services.
✓ Must have proven experience in underground cable maintenance or similar infrastructure projects.
✓ Attach Proof of Tender Fee and Proof of EMD as per tender guidelines.
✓ Submit all scanned documents as per tender conditions.
✓ Provide Annexure-A for conflict of interest on stamp paper.
✓ Additional relevant documents may be required by UGVCL.

Criteria Details
Financial Qualification Minimum average annual turnover of ₹10 lakh in the last 3 years
Experience At least 2 similar projects completed in the last 5 years
Certification Valid electrical contractor license
EMD As specified in tender documents
Tender Fee Non-refundable fee of ₹1180

| Note: Bidders must meet all eligibility criteria to qualify for further evaluation. |

Bidding Process

Process Timeline

1. Preliminary Stage

13-01-2026 11:00

2. Technical Stage

13-01-2026 11:10

3. Commercial Stage

13-01-2026 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Proof of Tender Fee

Required
2

Attach Proof of EMD

Required

Stage - Technical Stage

1

Attach all scanned documents as per tender condition

Required
2

Annexure-A for conflict of interest on stamp paper

Required
3

Any other relevant documents required by authority of UGVCL

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to engage qualified contractors to provide Overseers (Cable Watchers) for underground distribution network maintenance in Gandhinagar, Gujarat, to prevent faults and ensure uninterrupted power supply.

What are the key eligibility requirements for bidders?

Bidders must have valid electrical contractor licenses, proven experience in underground cable maintenance, and meet financial criteria such as minimum turnover and completed projects. They must also submit proof of tender fee and EMD as specified.

How can I participate in the bidding process?

Download the tender documents from the official portal, submit the tender fee and EMD before the deadline, attend any pre-bid meetings, and submit technical and financial bids electronically within the stipulated dates. Ensure all documentation is complete and compliant.

What is the evaluation criteria for the bids?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum thresholds to qualify for final selection. The highest scoring bid will be awarded the contract.

What are the important dates I should keep in mind?

Bid submission starts on 16-12-2025 at 18:00 and ends on 29-12-2025 at 18:00. Technical evaluation is scheduled for 30-12-2025 at 11:10, followed by commercial evaluation at 11:30. The contract award is expected shortly after evaluations.