Government Tender for Bi-Annual Contract to Hire Petrol/Diesel Utility Vehicles in Gujarat
Progress
This government tender offers a Bi-Annual rate contract for hiring Petrol/Diesel driven Non-AC Utility Vehicles in Gujarat. The contract spans two years, with vehicles having a minimum 1MT carrying capacity and seating for five passengers. The vehicles must be model October 2021 or later, passing specific safety and emission standards. The scope includes vehicle supply, maintenance, and operational compliance for the 66kV Bavla Group Substation under Nadiad Circle. Bidders should have relevant vehicle fleet experience, valid licenses, and GST registration. The contract emphasizes transparent bidding, technical compliance, and cost-effectiveness. This opportunity is ideal for vehicle leasing companies, fleet operators, and transport service providers aiming to collaborate with Gujarat Energy Transmission Corporation Limited (GETCO). The tender process involves preliminary, technical, and commercial evaluation stages with a total estimated value of approximately 15.67 lakh INR.
Scope Of Work
• Supply of Petrol/Diesel Non-AC Utility Vehicles with minimum 1MT carrying capacity and seating for 5 persons.
• Vehicles must be model October 2021 or later passing all emission and safety standards.
• Bidders are responsible for vehicle maintenance, insurance, and compliance.
• Vehicles should be passenger-ready and equipped with necessary safety features.
• The contract covers operation for 12 hours daily and 3000 km per month.
• Vehicles must pass periodic inspections and adhere to government regulations.
• The scope includes vehicle registration, permits, and all legal documentation.
• Bidders should provide vehicle details, registration certificates, fitness certificates, insurance copies, and driver licenses.
| Specification | Details |
|---|---|
| Model Year | October 2021 or later |
| Capacity | Minimum 1MT cargo, 5 seating |
| Fuel Type | Petrol/Diesel |
| Operation Hours | 12 hours/day |
| Monthly Mileage | 3000 km |
| Location | 66kV Bavla Group S/S, Nadiad Circle |
• The selected vendor will be responsible for vehicle operation, timely maintenance, and compliance with all applicable laws.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Petrol/Diesel Non-AC Utility Vehicle |
| Model Year | October 2021 or later |
| Capacity | Minimum 1MT cargo, 5 passengers |
| Fuel Type | Petrol or Diesel |
| Operation Hours | 12 hours/day |
| Monthly Running | 3000 km |
| Certification | Must pass emission and safety standards |
| Registration | Valid registration and permits |
| Maintenance | Bidders responsible for regular servicing |
Sequential Process:
- Submit all technical documents and vehicle details.
- Undergo technical inspection and verification.
- Pass the compliance checks.
- Await technical approval before commercial evaluation.
Technical documents should include vehicle registration, fitness certificates, insurance, driver licenses, and health certificates.
Financial Requirements
The estimated contract value is approximately INR 15,66,860.64. Bidders must submit a percentage rate for vehicle hire, which will be evaluated during the commercial stage. The payment terms are based on monthly invoicing upon successful vehicle deployment and operational compliance. The bidder's quote should include all costs, including fuel, maintenance, insurance, and legal compliance.
| Cost Component | Details |
|---|---|
| Estimated Cost | INR 15,66,860.64 |
| Payment Schedule | Monthly, post-verification |
| Bid Submission | Percentage rate for vehicle hire |
| Validity of Offer | 180 days |
Bidders must ensure cost competitiveness and full transparency in their financial proposals. Payment will be made based on performance and compliance with contractual obligations.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
25-09-2026 15:00:00
Document Download End
16-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,66,861
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925210240
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
NTC-195-2026-66kV Bavla Group Utility Vehicle.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
16-10-2026 16:05
16-10-2026 16:10
16-10-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredApplication for EMD Return
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 2
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vehicle registration, permits, and licenses.
✓ Must possess GST registration and PAN card.
✓ Must provide vehicle documents including RC Book, Fitness Certificate, Insurance, and Vehicle Rod Tax.
✓ Must submit driver licenses and health certificates.
✓ Partnership deed, Form-G, or Proprietorship certificates are mandatory for firm verification.
✓ Provide Provident Fund Code Number or self-declaration on Rs.300 stamp paper.
✓ Submit annexures 1 and 2 duly filled.
✓ Include conflict of interest declaration and relationship with employees statement.
| Qualification Requirement | Details |
|---|---|
| Vehicle Documents | RC Book, Fitness, Insurance |
| Driver Qualification | Valid License, Health Certificate |
| Business Verification | Partnership deed or Proprietorship proof |
| Financial Credentials | GST, PAN, Provident Fund details |
| Additional Certifications | Conflict of Interest & Relationship declarations |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government vehicle hiring tender?
This tender involves a Bi-Annual contract for hiring Petrol/Diesel Non-AC Utility Vehicles with a minimum 1MT cargo capacity and seating for 5 passengers. Vehicles must be model October 2021 or later, pass emission and safety standards, and operate 12 hours daily covering 3000 km per month at the 66kV Bavla Group Substation under Nadiad Circle. The scope includes vehicle supply, maintenance, registration, permits, and operational compliance.
Who are the eligible bidders for this vehicle hire tender?
Eligible bidders must have valid vehicle registration, permits, and licenses, including GST registration and PAN card. They should provide vehicle documents such as RC Book, Fitness Certificate, Insurance, and Vehicle Rod Tax. Business verification documents like partnership deeds or proprietorship certificates are mandatory. Bidders must also submit driver licenses, health certificates, and financial credentials like Provident Fund details. All eligibility criteria ensure qualified and compliant service providers.
What are the key technical specifications for the vehicles?
Vehicles must be Petrol or Diesel Non-AC Utility Vehicles, model October 2021 or later, with a minimum cargo capacity of 1MT and seating for 5 passengers. They should pass emission and safety standards and be registered with valid permits. The vehicles are expected to operate 12 hours daily and cover 3000 km/month. Bidders should ensure regular maintenance and compliance with all legal and safety requirements.
What is the bidding process and timeline?
The bidding process involves registration, document submission, and fee payment. Bidders must submit their bids online before 16-10-2026 at 16:00 hrs. The process includes technical evaluation on 16-10-2026 at 16:10 hrs, followed by commercial evaluation. The final award will be announced after successful assessments. Bidders are advised to adhere strictly to deadlines and procedural guidelines to ensure successful participation.
What are the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical compliance (40%), cost competitiveness (30%), experience and credentials (20%), and submission completeness (10%). Bidders must meet minimum thresholds, including technical merit and financial viability. The process emphasizes fairness and transparency, with highest scoring bidders selected for contract award. All documentation and compliance are critical for passing the evaluation stages.