Gujarat Government Tender for Comprehensive Maintenance of AHU & FCU at Gandhinagar Blocks
Bid Publish Date
06-Aug-2026, 2:30 pm
Bid End Date
17-Aug-2026, 11:30 am
Value
₹10,36,578
Location
Progress
This Gujarat government tender offers an excellent opportunity for experienced electrical and HVAC maintenance firms to provide comprehensive maintenance services for Air Handling Units (AHU) and Fan Coil Units (FCU) at Gandhinagar's Blocks 1-7 in Sardarbhavan. The project duration is one year, with a total estimated value of approximately ₹10,36,578.11. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The tender process is fully electronic, with a submission deadline of August 17, 2026. Download detailed tender documents and participate in this lucrative project to support government infrastructure and HVAC system efficiency. This tender is ideal for companies specializing in HVAC, electrical maintenance, and government projects seeking to expand their portfolio in Gujarat's public sector.
Scope Of Work
The scope of work includes:
- Comprehensive maintenance of AHU and FCU systems at specified blocks.
- Routine inspections, cleaning, and servicing of HVAC units.
- Replacement of faulty components as required to ensure optimal performance.
- Preventive maintenance activities to extend equipment lifespan.
- Monitoring and reporting on system performance.
The process involves:
- Initial assessment and inspection of all units.
- Preparation of maintenance schedule in consultation with the department.
- Execution of maintenance tasks as per the schedule.
- Documentation of all activities and reporting.
Specifications include:
| Parameter | Requirement |
|---|---|
| Service Period | One year |
| Equipment Types | AHU and FCU |
| Maintenance Frequency | Monthly, Quarterly |
| Response Time | Within 24 hours for breakdowns |
| Quality Standards | As per OEM guidelines |
The contractor must ensure compliance with all safety and environmental regulations throughout the project.
Technical Specifications
The technical specifications include:
| Parameter | Specification |
|---|---|
| Equipment Compatibility | AHU and FCU units of E-2 category or above |
| Power Supply | 230V/415V, 50Hz |
| Control Systems | Digital and manual controls as per OEM standards |
| Response Time | Within 24 hours for emergency repairs |
| Maintenance Standards | OEM guidelines, safety norms, energy efficiency standards |
Procedures involve:
- Conducting initial system audits.
- Developing a detailed maintenance plan.
- Performing scheduled inspections and repairs.
- Documenting activities and updating maintenance records.
All work must adhere to the technical standards specified by OEMs and applicable safety regulations.
Financial Requirements
The estimated project cost is approximately ₹10,36,578.11. The financial breakdown includes:
| Item | Cost |
|---|---|
| Tender Fee | ₹900 |
| Bid Security | ₹11,000 |
| Estimated Maintenance Cost | ₹10,36,578.11 |
Payment terms are as follows:
- 10% advance upon contract signing.
- 40% after completion of 6 months.
- Remaining 50% after project completion and acceptance.
- Payments are subject to submission of valid invoices and performance reports.
Bidders must ensure financial stability and submit all required documents for verification.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
06-08-2026 20:00:00
Document Download End
17-08-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,36,578
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Bid Opening Authority
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Address
BLCOK A 1ST FLOOR, PATNAGAR YOJNA BAHVAN SECTOR NO 16 GANDHINAGAR
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
Annexure-A AMC AHU and FCU SB Block 1 to 7.pdf
TENDER_DOCUMENT
DTP AMC AHU and FCU SB Block 1 to 7.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
NOTICE NO 06.pdf
TENDER_DOCUMENT
PQ AMC AHU and FCU SB Block 1 to 7.pdf
TENDER_DOCUMENT
SBD AMC AHU FCU 2026_27 Vol I.pdf
TENDER_DOCUMENT
SBD AMC AHU FCU 2026_27 Vol II.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
17-08-2026 17:05
17-08-2026 17:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
• Upload Scanned copy of Tender Fee of ₹900/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
Required• Upload Scanned copy Bid Security/Earnest Money Deposit of ₹11,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)
Required• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹2,59,144.53) issued from Nationalized/Scheduled bank of 2026
Required• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department
Required• Upload Scanned copy of GST Registration Certificate
Required• Upload Scanned copy of E-2 and above category registration (Electrical)
Required• Upload Scanned copy of valid Electric contractor licence.
Required• Upload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)
Required• The bidder is an Original Equipment Manufacturer (OEM) of Air Handling Units (AHUs)/Chilled Water HVAC Systems.(Attach Relevant Document) OR The bidder is an authorized dealer, distributor, or service partner of any major AHU OEM (e.g., Citizen, Blue Star, Ethos, Zeco, Carrier, Trane, Voltas, Daikin, York, or equivalent) with a valid Manufacturer’s Authorization Form (MAF) or Service Authorization Certificate valid for the tender period. (Attach Relevant Document)
Required• Upload Scanned copy of Experience in Form-3A for one similar kind of Completed work (i.e. All in Maintenance Contract work for AHU and FCU) having completion cost not less than ₹4,14,631.24 (without GST) of AMC AHU and FCU Set Work (40 Percentage of the electrical amount put to tender for the proposed work) (Escalation/Enhancement Factor as per SBD Applicable)
Required
Eligibility Criteria
- ✓ Must have valid electrical contractor licenses and HVAC maintenance certifications.
- ✓ Proven experience in maintaining AHU and FCU systems, with at least one similar project completed in the last 3 years.
- ✓ Financial stability with a minimum turnover of ₹25 lakhs in the last fiscal year.
- ✓ Must submit a bid security of ₹11,000 in the form of an FDR or bank guarantee.
- ✓ Provide valid GST registration, PAN, and E-2 category electrical registration.
- ✓ OEM or authorized dealer status for major HVAC brands with relevant documentation.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 1 similar project in HVAC maintenance |
| Financial | Turnover of at least ₹25 lakhs |
| Certifications | Electrical license, GST, PAN |
| Bid Security | ₹11,000 in FDR/Bank Guarantee |
| Valid Licenses | Electrical contractor license, HVAC registration |
Bidder must meet all criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th August 2026 at 5:00 PM. Bidders must upload all required documents and proposals before this time. Late submissions will not be accepted under any circumstances.
What documents are required to participate in this tender?
Participants must submit:
- Tender fee of ₹900 via Demand Draft.
- Earnest Money Deposit of ₹11,000 in FDR or bank guarantee.
- Valid GST registration, PAN, and electrical licenses.
- OEM or authorized dealer certification for HVAC systems.
- Experience proof of similar maintenance projects.
- Other statutory documents as specified in the tender notice.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), experience (20%), and financial bid (30%). Bidders must meet minimum thresholds to qualify. The process includes technical review, financial assessment, and final award based on overall scores.
Are there any training sessions available for bidders?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. These sessions help bidders understand the electronic bidding process, documentation requirements, and compliance standards.
What is the scope of work for this tender?
The scope includes comprehensive maintenance of AHU and FCU systems at specified blocks, routine inspections, component replacements, preventive maintenance, and performance monitoring, ensuring HVAC systems operate efficiently for one year.