Contract Bidding Open For REQUEST FOR PROPOSAL (RFP) FOR Premises Security and Mess Services in JAIPUR, RAJASTHAN
Social Justice and Empowerment Deptt.(RREIS)
JAIPUR, RAJASTHAN
Posted:
9 June 2026
Closed:
25 June 2026
EPROCURE
Open State Governments & UT NPROCURE
Gujarat Govt Tender for Housekeeping & Facility Management Services - 2-Year Contract
Bid Publish Date
25-Jun-2026, 4:00 pm
Bid End Date
13-Jul-2026, 6:00 pm
Location
Progress
Issue25-Jun-2026, 4:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹15,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
7
This Gujarat government tender offers a unique opportunity for experienced facility management companies to provide Housekeeping and Facility Management services for a two-year period. Managed by the Gujarat Mineral Research and Development Society, this project aims to ensure hygienic, safe, and well-maintained premises at their Gandhinagar location. The tender emphasizes quality standards, environmental safety, and operational efficiency. Bidders must meet specific eligibility criteria, submit technical and financial proposals, and adhere to strict deadlines. The process involves technical and commercial evaluations, with a focus on experience, certifications, and cost-effectiveness. With a total estimated value, this contract is ideal for firms seeking government service contracts in Gujarat, offering long-term collaboration and growth opportunities in the public sector.
Scope Of Work
The selected service provider will be responsible for providing comprehensive Housekeeping and Facility Management services at the Gujarat Mineral Research and Development Society's premises. Key deliverables include:
- Daily cleaning and sanitation of offices, laboratories, and common areas
- Waste management and disposal
- Maintenance of cleanliness in restrooms and kitchens
- Supply and management of cleaning materials and equipment
- Periodic deep cleaning and pest control
- Maintenance of gardening and outdoor areas as required
The process involves:
- Initial assessment and site survey to understand specific requirements
- Preparation of a detailed work plan including schedules and resource allocation
- Implementation of cleaning and maintenance activities as per agreed standards
- Regular reporting and quality checks to ensure compliance
- Feedback and continuous improvement based on periodic reviews
The service provider must ensure compliance with all safety and environmental regulations and adhere to the specifications outlined in the tender document. The contract duration is two years, with options for renewal based on performance.
Technical Specifications
The service provider must use environmentally friendly cleaning agents and modern equipment to ensure efficiency and safety. Technical parameters include:
| Specification | Details |
|---|---|
| Cleaning Equipment | Eco-friendly vacuum cleaners, scrubbers, and mops |
| Cleaning Agents | Biodegradable and non-toxic products |
| Staff Qualification | Trained and certified housekeeping staff |
| Service Hours | Daily from 8:00 AM to 8:00 PM, with flexibility for after-hours cleaning |
| Quality Standards | Compliance with ISO 9001:2015 or equivalent |
Sequential procedures involve:
- Conducting initial site assessment
- Preparing a detailed cleaning schedule
- Procuring and deploying suitable equipment and materials
- Training staff on safety and hygiene standards
- Regular monitoring and reporting of service quality
Financial Requirements
The estimated budget for the entire two-year contract is detailed below:
| Cost Component | Estimated Cost |
|---|---|
| Monthly Service Charges | ₹X lakh |
| One-time Setup & Equipment | ₹Y lakh |
| Miscellaneous & Contingencies | ₹Z lakh |
Payment terms include:
- 50% upfront upon contract signing
- Remaining payments quarterly based on performance and deliverables
- Final settlement after completion and acceptance of services
Bidders must submit a comprehensive financial proposal aligned with these guidelines, ensuring transparency and compliance with the tender requirements.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
Director Administration, Gujarat Mineral Research and Development Society, Gandhinagar
Bid Opening Authority
Director Administration, Gujarat Mineral Research and Development Society, Gandhinagar
Address
Gujarat Mineral Research and Development Society, Petrography & Mineral Chemistry Laboratory, Near Solar Park, PDEU Road Raysan, Gandhinagar-382007
Contact Details
8141752464/[email protected]
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Documents 1
RFP HOUSEKEEPING N PROCURE.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for providing housekeeping and facility management services.
✓ Proven experience in executing similar contracts for government or large institutional clients.
✓ Provide scan copies of the Tender Fee and EMD along with technical supporting documents.
✓ Demonstrate financial stability with relevant documents, including turnover statements for the past three years.
✓ Must possess necessary certifications and quality standards as specified in the tender documents.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | At least ₹50 lakh in the last 3 years |
| Experience | Minimum 3 years in facility management services |
| Certifications | ISO or equivalent standards preferred |
| Financial Stability | Clear financial statements and bank guarantees |
Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
1. TECHNICAL STAGE
14-07-2026 12:00
2. COMMERCIAL STAGE
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
COMMERCIAL
Financial Proposal
User Defined Template-Secured
Required Documents
Stage - TECHNICAL STAGE
1
Provide scan copy of Tender Fee
Required 2
Provide scan copy of Tender EMD
Required 3
Provide scan copy of technical supporting documents as mentioned in tender documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The final date for bid submission is 07-07-2026 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline to be considered.
What documents are required to qualify for this tender?
Bidders must submit:
- Scan copy of Tender Fee
- Scan copy of EMD
- Technical supporting documents as specified in the tender document
- Certificates and relevant experience proof
All documents must be uploaded during the technical submission phase.
Is there a training session available for bidders?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and technical requirements.
What are the technical standards for the cleaning services?
The technical specifications include the use of eco-friendly cleaning agents, modern equipment, and trained staff. The service must comply with ISO 9001:2015 standards, and all activities should ensure safety and hygiene as per government regulations.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), quality standards (20%), financial stability (15%), and price competitiveness (15%). Minimum qualifying marks are 70% in technical assessment.
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Documents 1
RFP HOUSEKEEPING N PROCURE.pdf
TENDER_DOCUMENT