Gujarat State Road Transport Corporation Tender for Mandap Decoration & Rental Services
Progress
The Gujarat State Road Transport Corporation (GSRTC) has issued an open government tender for Mandap Decoration, Furniture, and Event Articles rental services at JUNAGADH DIVISION. This tender offers an excellent opportunity for experienced event service providers, decorators, and furniture rental companies to collaborate with a major government organization. The project involves providing high-quality decorative Mandaps, furniture, floral arrangements, lighting, and accessories for VIP, VVIP, and official functions over a 12-month period, with an estimated value of INR 20,00,000. Bidders must comply with detailed technical specifications, submit all required documents via the online nProcure portal, and participate in a transparent evaluation process. The tender emphasizes quality, safety, timely delivery, and cost-effectiveness, ensuring successful support for government events and VIP visits. This is a strategic opportunity for vendors specializing in government event support services to showcase their expertise and secure a government contract.
Scope Of Work
The selected vendor will be responsible for providing comprehensive Mandap Decoration, Furniture, and other articles on a rental basis for government functions at JUNAGADH DIVISION. The scope includes:
- Decorative Mandaps suitable for VIP and VVIP visits, with specified themes and standards.
- Furniture Rental including chairs, tables, stage setups, and additional accessories.
- Event Articles such as floral arrangements, lighting, drapes, and decorative items.
The process involves:
- Site Inspection and Requirement Assessment by the vendor.
- Design Proposal Submission for approval.
- Procurement and Setup of Mandaps and furniture as per approved designs.
- On-site Installation before the event date.
- Dismantling and Removal post-event.
The vendor must ensure timely delivery, quality standards, safety compliance, and adherence to the specifications outlined in the tender documents. All items must be maintained in good condition throughout the contract period.
The tender documents specify detailed technical specifications, including dimensions, materials, and safety standards for each item, which bidders must review and comply with.
Technical Specifications
| Item | Specification | Quantity |
|---|---|---|
| Mandap Decoration | Themed, aesthetically appealing, weather-resistant materials | As per requirement |
| Chairs | Standard plastic or wooden, foldable, with covers | To be supplied for 100+ guests |
| Tables | Rectangular and round, with tablecloths | As per event layout |
| Lighting | LED lights, decorative lamps, and wiring | As per design plan |
| Floral Arrangements | Fresh or artificial flowers, according to theme | To be arranged for each event |
The vendor must follow the detailed technical parameters specified in the tender documents, including safety standards, durability, and aesthetic quality. The process involves initial site assessment, design approval, procurement, installation, and post-event dismantling, ensuring seamless execution at each stage.
Financial Requirements
The estimated contract value is INR 20,00,000, which covers all decoration, furniture, and event articles rental services for a 12-month period. Payment will be made in installments based on milestones or monthly billing, subject to satisfactory service delivery. The tender requires bidders to submit a refundable EMD amount, which is detailed in the tender documents, along with the tender fee of INR 1062. The cost breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Mandap Decoration | INR 8,00,000 |
| Furniture Rental | INR 7,00,000 |
| Event Articles & Accessories | INR 5,00,000 |
Payment terms specify that 30% of the total contract value will be paid upfront, with subsequent payments linked to completion of specific milestones, and the final balance after successful completion and acceptance of services.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
24-08-2026 10:00:00
Document Download End
08-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Chief Civil Engineer. GSRTC, Ahmedabad
Bid Opening Authority
Chief Civil Engineer. GSRTC, Ahmedabad
Address
Civil Engg. Deptt., First Floor, Central Office, GSRTC, Nr. Bus Port, Ranip, Ahmedabad
Contact Details
Authority Records
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Documents 6
CONDITIONS- MANDAP - JUNAGADH.pdf
TENDER_DOCUMENT
NIT - MANDAP - JUNAGADH.pdf
TENDER_DOCUMENT
SUMMARY - MANDAP - JUNAGADH.pdf
TENDER_DOCUMENT
TENDER SHEET - MANDAP - JUNAGADH.pdf
TENDER_DOCUMENT
01. GST - CASH DISCOUNT.pdf
TENDER_DOCUMENT
TENDER NIVIDA NO.7 (2026-27).pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
11-09-2026 18:30
11-09-2026 18:35
11-09-2026 19:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
CIVIL WORK (FORM3-A)
User Defined Template-Standard
ELECTRICAL WORK (FORM 3-A)
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredStage - Technical Stage
Technical Documents as per Tender Condition
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and license to operate as an event decoration and rental service provider.
✓ Provide scanned copies of tender fee and EMD (Earnest Money Deposit) during submission.
✓ Demonstrate experience in executing similar government or large-scale event projects.
✓ Submit technical documents as per tender conditions, including design proposals, safety certificates, and past project references.
| Financial Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | INR 10,00,000 or more |
| Past Projects Completed | At least 2 government or reputed private events |
Critical eligibility points include valid registration, experience, and financial stability to ensure reliable service delivery.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender issued by GSRTC?
This tender seeks qualified vendors to provide Mandap Decoration, Furniture, and Event Articles on rental basis for government functions, VIP and VVIP visits at JUNAGADH DIVISION. It aims to ensure high-quality, timely, and cost-effective event support for official functions.
How can I participate in this government tender?
Interested bidders must register on the nProcure portal, download tender documents, and submit both technical and financial bids online before the deadline. Ensure all required documents, including scanned tender fee and EMD, are uploaded as per instructions. Attending vendor training sessions is recommended for smooth participation.
What are the key eligibility criteria for bidders?
Bidders must have valid registration and licenses, demonstrate experience in similar projects, and meet financial stability requirements. They must submit scanned copies of tender fee and EMD. Experience in government or large-scale event projects is preferred, with minimum annual turnover of INR 10 lakhs.
What technical specifications must the vendors adhere to?
Vendors must provide decorative Mandaps, furniture, and event articles as per detailed specifications, including materials, dimensions, safety standards, and aesthetic quality. All items should be weather-resistant, durable, and compliant with safety norms, with proper site assessment and installation procedures.
What is the evaluation process for the bids?
Bids are evaluated based on technical experience (40%), design & quality proposal (20%), and cost (40%). Minimum qualifying marks are 70% in technical evaluation. The highest-scoring bid, balancing quality and cost, will be awarded the contract. The process includes technical and commercial assessments, with transparent scoring criteria.