Open Water Resources NPROCURE

Gujarat GWSSB Tender for Annual Maintenance & Calibration of Water Testing Lab Equipment

Bid Publish Date

10-Dec-2025, 10:00 am

Bid End Date

17-Dec-2025, 6:00 pm

Value

₹67,93,700

Location

GANDHINAGAR , GUJARAT

Progress

Issue10-Dec-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Water Resources

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 37

ARTS CRAFTS AND GIFT ARTICLES BP INSTRUMENT SMART POSITIONER VOLTMETER PLATFORM SCALE DECIBEL METER WATTMETERS GLUCOMETER ANALYTICAL BALANCE EQUIPMENT AMC OF ELECTRONIC OTHER SERVICE LABORATORY MATERIAL PYROMETERS ARTICULATING LAZY ARMS PARAMETER TEST UTENSIL PRESSURE GAUGE TESTING INSTRUMENT THICKNESS GAUGE WEIGH BRIDGE MICROCENTRIFUGES THERMOWELLS TECHNICAL SERVICES MAINTENANCE CONTRACT OF ELECTRONIC LABORATORY CHEMICAL WATER LEVEL RECORDER BODYWEIGHT MEASURING SCALE LABORATORY SUPPLIES ELECTRONIC TOPLOADING BALANCE MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER RADIO FREQUENCY ANALYSER WEIGHTS AUDIOMETERS GLASSWARE ROUTINE MAINTENANCE

This government tender from Gujarat Water Supply and Sewerage Board offers an excellent opportunity for experienced contractors to provide Annual Maintenance Contract (AMC) and external calibration services for laboratory instruments across 80 water testing laboratories. The project aims to ensure accuracy and reliability of water quality testing equipment**, supporting Gujarat’s commitment to safe drinking water and environmental standards. The tender is open to firms with proven expertise in laboratory maintenance, calibration, and water resource management. With a contract period of 12 months and a total estimated value of approximately ₹67.93 lakh, bidders must submit their proposals via the e-Procurement portal before the deadline of 17th December 2025. The process includes technical and financial evaluations, with detailed documentation required at each stage. This tender provides a strategic opportunity for companies specializing in laboratory services, calibration, and water testing equipment to collaborate with a leading government department, ensuring compliance with technical standards and procurement policies.

Scope Of Work

The scope of work encompasses the following key activities:

  • Routine Maintenance: Regular servicing and preventive maintenance of laboratory instruments and equipment.
  • External Calibration: External calibration of all instruments and glassware as per specified standards to ensure accuracy.
  • Equipment Types: Maintenance of water testing instruments used across 80 laboratories, including spectrophotometers, pH meters, turbidity meters, and other analytical devices.
  • Documentation: Maintain detailed logs of maintenance activities, calibration reports, and service records.
  • Compliance: Ensure all activities adhere to technical specifications outlined in the tender documents.

The process involves:

  1. Initial Inspection: Conduct a comprehensive assessment of all equipment.
  2. Scheduled Maintenance: Perform periodic checks and servicing.
  3. Calibration Procedures: Follow prescribed calibration protocols, including external calibration at certified facilities.
  4. Reporting: Submit regular reports and certification documents to the Gujarat Water Supply and Sewerage Board.
Equipment Type Maintenance Frequency Calibration Standards
Spectrophotometers Quarterly NABL Certified Labs
pH Meters Monthly Manufacturer Guidelines
Turbidity Meters Bi-monthly Standard Calibration Solutions

All work must be completed within the specified completion period of 12 months, ensuring minimal disruption to laboratory operations.

Technical Specifications

The technical specifications include calibration standards and maintenance protocols for laboratory instruments:

Instrument Technical Parameter Calibration Standard
Spectrophotometers Wavelength accuracy ±1 nm NABL-accredited calibration labs
pH Meters pH range 0-14, accuracy ±0.01 Standard buffer solutions
Turbidity Meters Range 0-1000 NTU Certified calibration standards

Procedures involve:

  • Visual inspection
  • Functional testing
  • Calibration using certified standards
  • Documentation of calibration results

All activities should comply with manufacturer guidelines and national/international standards for laboratory calibration.

Financial Requirements

The total estimated cost for the entire contract is approximately ₹67,93,700. The financial proposal should include a detailed breakdown of costs for routine maintenance, calibration, and any additional services. Payment will be made in installments based on milestones achieved, with the following schedule:

Payment Stage Percentage of Total Cost Conditions
Initial Payment 20% Upon contract signing
Mid-term Payment 40% After 6 months of satisfactory service
Final Payment 40% Upon completion and approval of all work

Bidders must quote competitive rates, ensuring compliance with government procurement policies. All financial bids should be submitted electronically via the designated e-Procurement portal.

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Eligibility Criteria

✓ Must have valid tender fee and EMD submissions as per tender requirements.
✓ Must possess valid technical and financial supporting documents, including certifications and previous experience.
✓ The bidder should have experience in maintenance and calibration of laboratory instruments, preferably in water testing laboratories.
✓ Must have a valid Digital Signature Certificate (DSC) compliant with the Information Technology Act-2000.
✓ The bidder should demonstrate financial stability with an estimated project cost of at least ₹67,93,700.

Qualification Criteria Minimum Requirement
Tender Fee Rs. 2,400 (non-refundable)
EMD As specified in tender document
Experience At least 3 years in laboratory equipment maintenance
Certification Valid ISO/IEC 17025 accreditation or equivalent
Financial Capacity Annual turnover of at least 50% of estimated project cost

All documents must be submitted in scanned format along with the technical bid for verification.

Bidding Process

Process Timeline

1. Preliminary Stage

18-12-2025 12:00

2. Commercial Stage

18-12-2025 12:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee

Required
2

Tender EMD

Required
3

Attach Scan Copy of all Technical Supporting Document as per tender.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

This tender aims to appoint qualified contractors for Annual Maintenance Contract (AMC) and external calibration of laboratory equipment across 80 water testing laboratories operated by GWSSB. The goal is to ensure accuracy, reliability, and smooth functioning of instruments vital for water quality analysis, thereby supporting Gujarat's water safety initiatives.

How can I participate in this e-Procurement process?

Interested bidders must download tender documents from the official portal, attend any pre-bid meetings if scheduled, and submit their technical and financial bids electronically before the deadline of 17th December 2025, 6:00 PM. Ensure all supporting documents, including tender fee, EMD, and technical certifications, are scanned and uploaded as per instructions. Bidders should also procure a valid Digital Signature Certificate (DSC) for signing bids digitally.

What are the key technical requirements for the calibration of laboratory instruments?

Calibration must adhere to national and international standards, with calibration standards provided by NABL-accredited laboratories or manufacturer guidelines. Instruments like spectrophotometers, pH meters, and turbidity meters require calibration at specified intervals, using certified standards. All calibration activities must be documented meticulously, with reports submitted to the Gujarat Water Supply and Sewerage Board for approval.

What is the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (50%), past performance (30%), and financial proposal (20%). Minimum qualifying marks are 60% in technical evaluation. The process emphasizes experience, quality of approach, and cost competitiveness. The final decision will consider overall scores, ensuring transparency and fairness.

What is the deadline for bid submission and bid opening?

The bid submission deadline is 17th December 2025, 6:00 PM. The bid opening will occur on 18th December 2025 at 12:00 PM for preliminary evaluation and 12:30 PM for commercial evaluation, conducted publicly at the Gujarat Jalseva Training Institute, Gandhinagar. Bidders are advised to submit their bids well before the deadline to avoid last-minute issues.

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