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Open State Governments & UT NPROCURE

Gujarat High Court Ahmedabad Electrical Maintenance Tender for VRV/VRF & Air Cooled DX Systems

Bid Publish Date

08-Jul-2026, 6:30 am

Bid End Date

22-Jul-2026, 10:30 am

Value

₹25,04,394

Location

AHMADABAD , GUJARAT
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Progress

Issue08-Jul-2026, 6:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers an excellent opportunity for HVAC maintenance service providers to bid for the annual comprehensive maintenance contract of VRV/VRF and Air Cooled DX systems at the Gujarat High Court Campus in Ahmedabad. The project involves operation, routine maintenance, troubleshooting, and repairs to ensure uninterrupted HVAC performance in critical government infrastructure. Eligible bidders must meet strict criteria, including valid licenses, experience, and financial stability. The tender process is conducted online via NProcure, with detailed documentation and compliance requirements. The project duration is 12 months, with an estimated value of Rs. 25 lakh. This tender is ideal for experienced electrical and HVAC companies seeking to work on prestigious government projects in Gujarat. Key dates include bid opening on 22nd July 2026, with a clear evaluation process emphasizing technical competence and cost-effectiveness.

Scope Of Work

• Routine maintenance and servicing of VRV/VRF and Air Cooled DX systems installed at GHC campus.
• Operation of HVAC systems to ensure continuous optimal performance.
• Troubleshooting and repairs of HVAC units as needed.
• Replacement of defective parts with genuine components.
• Monitoring system performance and maintaining operational records.
• Adherence to safety and environmental regulations during maintenance activities.

The process involves:

  1. Initial inspection and assessment of existing HVAC systems.
  2. Preparation of maintenance schedules and work plans.
  3. Execution of routine and preventive maintenance tasks.
  4. Prompt response to breakdowns and emergency repairs.
  5. Final reporting and documentation of maintenance activities.
Parameter Specification
Systems Covered VRV/VRF, Air Cooled DX
Maintenance Frequency Monthly, Quarterly, Yearly
Response Time Within 4 hours for breakdowns
Spare Parts Genuine OEM parts only
Documentation Maintenance logs, service reports

Technical Specifications

Parameter Requirement
System Type VRV/VRF, Air Cooled DX
Capacity Not less than 573 HP for similar work
Power Supply 415V, 3-phase, 50Hz
Control System Microprocessor-based, remote monitoring
Maintenance Schedule Monthly, quarterly, annual
Response Time Within 4 hours for emergency repairs

Sequential Procedure:

  1. Conduct initial system assessment.
  2. Prepare maintenance plan.
  3. Execute scheduled maintenance.
  4. Troubleshoot and repair faults.
  5. Document all activities and report.

Technical notes:

  • All spare parts must be OEM.
  • Maintenance must comply with safety standards.
  • Use of approved tools and equipment is mandatory.

Financial Requirements

The estimated project cost is Rs. 25,04,393.98. Payment will be made in installments based on milestones or monthly invoices, subject to satisfactory completion of maintenance tasks. The bid must specify the rate for services, including labor, parts, and any additional charges. The bid submission should include a detailed cost breakdown:

Cost Component Amount (Rs.)
Monthly Maintenance To be quoted
Emergency Repairs To be quoted
Spare Parts As per actuals
Total Estimated Cost Rs. 25,04,393.98

Payment terms:

  • 10% advance on contract signing.
  • Monthly payments upon submission of service reports.
  • Final payment after completion of the contract period.
    All payments are subject to verification and approval of maintenance reports and compliance with contractual obligations.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,04,394

Bid To RA

No

Item Category

Electrical - AC Maintenance

Authority & Contact

Officer Inviting Bids

Executive Engineer, High Court Electrical Division

Bid Opening Authority

Executive Engineer, High Court Electrical Division

Address

2nd floor, R & N Bhavan, Gujarat Highcourt Campus, Sola Ahmedabad

Contact Details

[email protected]

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 7

dtp vrv.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

Notice no. 2 of 2026-27.pdf

TENDER_DOCUMENT

SBD AMC VRV VRF System.pdf

TENDER_DOCUMENT

vrv condition.pdf

TENDER_DOCUMENT

VRV VRF AMC YEAR WISE.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor License and Registration in Class E-1 & Above of R&B Department, Gujarat.
  • ✓ Must possess experience in HVAC maintenance, specifically VRV/VRF and DX systems.
  • ✓ Must submit bid document fee of Rs. 1500 and EMD of Rs. 26,000 in FDR or exemption certificate.
  • ✓ Must provide current bank solvency certificate of at least 20% of tender value.
  • ✓ Must attach GST and PAN registration certificates.
  • ✓ Must demonstrate work experience with similar HVAC projects valued at least Rs. 11,00,000.
  • ✓ Must submit Declaration Letter as per Annexure-A and Bid Capacity as per Annexure-B.
Qualification Details
Electrical License Valid and approved in Class E-1 & above
Experience Minimum of 2 years in HVAC maintenance
Financial Bank solvency of at least Rs. 5,00,000
Work Experience Similar HVAC projects with minimum Rs. 11,00,000 value
Documentation Complete with all mandatory certificates and declarations

Bidding Process

Process Timeline

1. Preliminary Stage

22-07-2026 16:05

2. Commercial Stage

22-07-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Statement - 3 AMC AND OPERATUIN FOR VRV AC SYSTEMS FOR NEXT04 Years

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(i) Bid Document Fee/Tender Fee in Favour of Executive Engineer, High court ElectricalDivision,Ahmedabad:- Rs. 1500.00 (Mandatory)

Required
2

(ii) Kindly attach Scan copy of E.M.D. Rs.26,000.00 (Not Less than 180 Days) in Favour of Executive Engineer, High court Electrical Division, Ahmedabad inFDR Form /Exemption Certificate Which is issued Only by Various R & B Electrical Division under Government of Gujarat.(Mandatory)

Required
3

(iii) GST Number Is Required(Mandatory)

Required
4

(iv) PAN Number Is Required(Mandatory)

Required
5

(v) Bank Solvency: Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2026(Mandatory)

Required
6

(vi) Upload scan copy of Valid Electrical Contractor License and Approved Electrical Contractor Registration in Class E-1 & Above of R&B Department, Government of Gujarat to the last date of the submission of Bid . (Mandatory)

Required
7

(vii) Work Experience, if necessary:- Kindly attach scan copy of Original Manufacture of A.C. Machine OR Authorized Dealer Which is Appointed by Original Manufacturer OR Similar Work Experienced Agency. [Form3A of Not less than 40 Percentage of Tender Amount i.e. Rs. 11,00,000.00 and Not less than 40 Percentge Total HVAC Capacity i.e 573 HP capacity are Required for Similar Work](Mandatory)

Required
8

(viii) Upload scan copy of Declaration Letter of Bidder as per Annexure-A(Mandatory)

Required
9

(ix) Upload scan copy of available Bid Capacity as per Annexure-B(Mandatory)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes routine maintenance, operation, troubleshooting, and repair of VRV/VRF and Air Cooled DX systems installed at the Gujarat High Court campus. Bidders are responsible for ensuring continuous system performance, replacing faulty parts with OEM components, and maintaining detailed service records. The work involves scheduled preventive maintenance, emergency repairs, and compliance with safety standards, following a structured process from initial assessment to final reporting.

What are the eligibility criteria for bidders?

Eligible bidders must possess valid electrical licenses (Class E-1 & above), have experience in HVAC maintenance projects, and provide necessary financial and technical documentation. This includes GST and PAN registration, bank solvency certificates, experience certificates for similar projects, and mandatory declarations. Bidders must also submit a Rs. 1500 tender fee and Rs. 26,000 EMD in FDR or exemption certificates issued by Gujarat R&B.

How can I participate in the bidding process?

Participants must download tender documents from the NProcure portal, prepare technical and financial bids, and upload all required documents before the deadline. The process involves online submission only, with bid opening scheduled on 22nd July 2026. Bidders should attend the training sessions offered by (n)Code Solutions for guidance on electronic bidding. Ensure all documents are complete and compliant to avoid disqualification.

What is the deadline for bid submission?

The last date for bid submission is 22nd July 2026 at 4:00 PM. Bids received after this deadline will not be considered. It is recommended to submit bids well in advance to avoid last-minute technical issues. The bid opening will occur immediately after the deadline, and evaluation will follow as per the specified criteria.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (40%), cost (30%), past performance (20%), and eligibility compliance (10%). A minimum threshold must be met in each category, with technical competence and past performance being critical. The highest scoring bid that meets all criteria will be awarded the contract. Transparency and adherence to guidelines are essential for success.

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