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Open State Governments & UT NPROCURE

Gujarat Metro Rail Corporation Tender for Stationery Supply at GMRC Offices

Bid Publish Date

09-Apr-2025, 1:36 pm

Bid End Date

30-Apr-2025, 9:30 am

EMD

₹69,500

Value

₹34,74,720

Location

GANDHINAGAR , GUJARAT

Progress

Issue09-Apr-2025, 1:36 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,000

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 2

STATIONERY PROMOTIONAL ITEM

The Gujarat Metro Rail Corporation (GMRC) Limited is inviting tenders from qualified vendors for the supply of stationery and promotional items at GMRC offices. This procurement supports the operational efficiency of Gujarat's urban transit infrastructure. The tender offers a competitive opportunity with an estimated value of approximately ₹34.74 lakh, emphasizing transparency, quality, and timely delivery. Bidders must meet strict eligibility criteria, including experience, financial stability, and technical compliance. The process involves detailed evaluation, with bid submission deadlines on April 30, 2025. Participating companies should review the detailed tender documents, attend training sessions if needed, and submit their bids electronically via the nProcure portal. This initiative aligns with GMRC’s commitment to operational excellence and efficient procurement practices for urban transportation projects in Gujarat.

Scope Of Work

The scope of work involves the supply of office stationery and promotional items to GMRC offices located in Gandhinagar, Gujarat. Key deliverables include:

  • Supply of stationery items such as pens, paper, files, and other office supplies.
  • Provision of promotional items as per specifications.
  • Timely delivery to designated GMRC locations.

The process includes:

  1. Preparation and submission of bid in accordance with tender guidelines.
  2. Evaluation of technical and financial bids by GMRC.
  3. Awarding of contract to the successful bidder.
  4. Supply and delivery of items as per agreed schedules.
  5. Post-delivery inspection and acceptance.
Item Category Specifications Quantity Delivery Schedule
Stationery Standard office stationery as per annexures As per requirement Within 30 days of contract signing
Promotional Items Customized promotional items As specified As per project timeline

Important Requirements:

  • All supplies must meet the quality standards specified.
  • Delivery must be made to the address: Gujarat Metro Rail Corporation, Gandhinagar.
  • Bidders must possess valid GST registration and relevant experience.
  • The contract duration is 2 years with options for extension based on performance.

Technical Specifications

The technical specifications for stationery items include:

Parameter Requirement
Material Standard quality, durable
Dimensions As per standard office use
Packaging Properly packed to prevent damage
Delivery To be completed within 30 days of contract signing

Sequential process for technical compliance:

  1. Review specifications in the tender document.
  2. Ensure all items meet quality standards.
  3. Submit samples if required.
  4. Confirm delivery schedules and quantities.
  5. Maintain documentation for quality assurance.

All technical submissions must be compliant with the specifications outlined in the tender document and annexures.

Financial Requirements

The estimated contract value is approximately ₹34,74,720. The financial breakdown includes:

Cost Component Amount (INR)
Estimated Total Cost 34,74,720
Tender Fee 5,000
Bid Security 69,500

Payment terms:

  • 100% payment upon successful delivery and inspection.
  • Payments will be processed within 30 days of invoice submission.
  • Bidders must submit detailed cost breakdowns in the prescribed format.
  • All financial proposals should be inclusive of applicable taxes and duties.
  • The bid validity period is 90 days from the bid submission deadline.

Documents 1

2025-Tender Stationary.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have a valid GST Registration Certificate.
  • ✓ Proven experience in supplying office stationery and promotional items.
  • ✓ Audited Balance Sheets of last 3 financial years.
  • ✓ Submission of bid security amounting to ₹69,500.
  • ✓ Submission of tender fee of ₹5,000.
  • ✓ Must provide scanned copies of all required documents including:
    Document Description
    Tender Fees instrument Demand Draft or Bankers cheque
    Tender Security Security deposit as per tender
    Financial Statements Audited Balance Sheets for last 3 years
    Power of Attorney & MOA Legal documents authorizing signatory
    Experience Certificates Proof of relevant work experience
    GST Registration Valid GST certificate
  • Bidder must meet all technical and financial eligibility criteria to qualify for evaluation.

Bidding Process

Process Timeline

1. Technical Stage

30-04-2025 15:30

2. Price Bid

Required Forms

Technical

Tender Fee and EMD

User Defined Template-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Annexure – XII, DETAILS OF TAXES AND DUTIES (Tax Bifurcation) INR: Indian Rupees

User Defined Template-Secured

Required

Required Documents

Stage - Technical Stage

1

Scanned Copy of Tender Fees instrument (Demand Draft /Bankers cheque)

Required
2

Scanned Copy of Tender Security instrument

Required
3

Audited Balance Sheets of Last 3 Financial Years

Required
4

Power of Attorney, MOA, AOA, MOU

Required
5

Form of Tender and its Appendices

Required
6

All Applicable Annexures

Required
7

Docs/Certificates for Work Experience and Key Experience

Required
8

GST Registration Certificate

Required
9

Any other document as per the requirement of Tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is April 30, 2025, at 3:00 PM. Bids submitted after this deadline will not be accepted. Bidders are advised to submit their bids well in advance to avoid last-minute technical issues.

What documents are required to qualify for this tender?

Eligible bidders must submit scanned copies of the tender fee instrument, tender security, last 3 years' audited financial statements, Power of Attorney, MOA, AOA, experience certificates, GST registration, and other relevant documents as specified in the tender notice.

Is there any training available for participating in the tender?

Yes, free vendor training sessions are organized every Saturday at (n)code Solutions, GNFC Ltd., Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and technical requirements.

Can I submit my bid physically?

No, bids must be submitted electronically through the nProcure portal. Physical submissions are not accepted under this tender process, ensuring transparency and efficiency.

What is the estimated value of this tender?

The estimated contract value is approximately ₹34,74,720, inclusive of all taxes and duties. The detailed financial breakdown is provided in the tender documents.