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Open State Governments & UT NPROCURE

Gujarat Police Gym Equipment Maintenance & Fitness Trainer Tender | AMC Contract

Bid Publish Date

09-Jan-2026, 12:00 pm

Bid End Date

22-Jan-2026, 6:00 pm

Value

₹39,54,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue09-Jan-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an exciting opportunity for experienced companies to provide comprehensive maintenance for gym equipment and fitness services at Gujarat Police facilities. The project involves routine maintenance, repairs, and deployment of qualified fitness trainers and physiotherapists at Policebhavan, Gandhinagar, and IPS Mess, Ahmedabad. With a contract value of approximately ₹39.54 lakh over 24 months, the tender emphasizes quality, safety, and timely service delivery. Eligible bidders must meet strict criteria, including GST registration, experience, and financial compliance. The procurement process is open and transparent, with detailed guidelines for submission, evaluation, and award. This tender is ideal for firms specializing in facility maintenance, fitness training, and government sector contracts, seeking to contribute to public health and safety initiatives in Gujarat. Bidders are encouraged to review all documents and participate before the deadline of 22-01-2026.

Scope Of Work

• Routine and preventive maintenance of gym equipment at Policebhavan and IPS Mess.
• Timely repairs and servicing of all gym machinery to ensure operational efficiency.
• Provision of qualified fitness trainers and physiotherapists to assist gym users.
• Deployment of trained personnel with proper identification and dress code.
• Monitoring and reporting on equipment performance and maintenance activities.

• The process involves:

  1. Initial assessment of gym equipment and facilities.
  2. Implementation of maintenance schedules as per manufacturer guidelines.
  3. Regular inspections and fault rectification.
  4. Provision of fitness training and physiotherapy services as per contractual terms.
  5. Documentation and reporting of all maintenance and service activities.
Equipment Type Maintenance Frequency Special Requirements
Cardio Machines Monthly Calibration and safety checks
Strength Equipment Quarterly Lubrication and safety inspection
Physiotherapy Equipment As needed Compliance with health standards

• All work must adhere to safety standards and quality benchmarks specified in the tender documents.

Technical Specifications

Parameter Specification
Equipment Compatibility All gym equipment must meet Indian safety standards
Maintenance Tools Use of manufacturer-approved tools and spare parts
Personnel Certification Trainers and physiotherapists must hold valid certifications
Service Response Time Within 24 hours for fault reporting
Reporting Standards Monthly maintenance reports and incident logs

• The process involves:

  1. Assessment of existing gym equipment.
  2. Preparation of maintenance plan.
  3. Deployment of qualified personnel.
  4. Regular inspections and servicing.
  5. Documentation and feedback collection.

Technical compliance must be demonstrated through certificates and prior project reports.

Financial Requirements

The estimated contract value is approximately ₹39,54,000, covering maintenance and fitness training services over 24 months. Bidders must submit a detailed financial proposal, including unit rates, total cost, and applicable taxes. The payment schedule will be based on milestone achievements and monthly invoicing, subject to approval of work completion reports. The tender specifies a bid offer validity of 120 days from the submission deadline. All costs must be clearly itemized in the bid document, and the financial proposal should conform to the format provided in the tender documents. The successful bidder will be paid as per the terms outlined, with penalties for delays or substandard services. The tender fee of ₹1,500 is non-refundable and must be submitted along with the bid.

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Eligibility Criteria

  • ✓ Must have valid Goods & Service Tax (GST) registration.
  • ✓ Must possess a valid Income Tax PAN Card.
  • ✓ Submit non-refundable tender fee via Pay Order or Demand Draft.
  • ✓ Provide Earnest Money Deposit (EMD) in the form of Fixed Deposit Receipt or EMD exemption certificate issued by GSPHCL.
  • ✓ Must have relevant experience in gym equipment maintenance and fitness services.
  • ✓ Submit a comprehensive company profile.
  • ✓ Provide Income Tax Returns (ITR) for the last 3 years.
  • ✓ Sign and submit the terms & conditions document.
  • ✓ Fill and submit the Mandatory Information Form on letterhead.
  • ✓ Include details of trained personnel with I-Cards and dress code.
  • ✓ List existing clients with contact details and references.
Criterion Requirement
GST Registration Mandatory
Income Tax PAN Mandatory
Tender Fee Non-refundable, payable via specified mode
EMD Fixed Deposit or exemption certificate
Experience Proven track record in gym maintenance
Company Profile Detailed and up-to-date
Last 3 Years ITR Submitted and verified
Personnel Details Certified trainers and physiotherapists
Client References List of clients with contact info

Bidding Process

Process Timeline

1. Preliminary Stage

29-01-2026 11:00

2. Commercial Stage

29-01-2026 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(i) Goods & Service Tax Registration copy (GST)

Required
2

(ii) Income Tax PAN Card copy

Required
3

(iii) Tender fees - Pay order / Demand Draft Cash Receipt of the Corporation. (Non Refundable )

Required
4

(iv) Earnest Money Deposit in the form of Fixed Deposit Receipt of Banks (See clause no.2 of section-3 for details) OR EMD exemption certificate issued by G.S.P.H.C. LTD. Only.

Required
5

(v) Copy of valid successful experience certificate

6

(vi) Company profile

Required
7

(vii) ITR for the last 3 years

Required
8

(viii) Signed copy of Terms & conditions

Required
9

(ix) Mandatory Information Form on letterhead

Required
10

(x) Details of Trainer /Personnel / Service Engineer to be deployed on letterhead & I-Card with Dress code.

Required
11

(xi) List of Customers along with details of Contact persons, Telephone No., Complete Address and Email address

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves Annual Maintenance Contract (AMC) for gym equipment at Policebhavan, Gandhinagar, and IPS Mess, Ahmedabad, including preventive maintenance, repairs, and operational support. It also covers provision of qualified fitness trainers and physiotherapists to ensure optimal gym functionality and fitness services.

What are the eligibility criteria for bidders?

Bidders must possess GST registration, Income Tax PAN, and submit experience certificates related to gym maintenance. They should also provide company profile, ITR for last 3 years, tender fee, and EMD as specified. Experience in government or large-scale fitness projects is preferred.

How can I submit my bid?

Bids must be submitted electronically via the NPROCURE portal before the deadline of 22-01-2026 6:00 PM. Physical submissions are not accepted. Ensure all required documents are uploaded as per the tender guidelines and attend the pre-bid training if needed.

What is the estimated value of this contract?

The estimated contract value is approximately ₹39,54,000, covering maintenance and fitness services over 24 months. Bidders should prepare a detailed financial proposal aligned with the tender format.

When is the bid opening scheduled?

Bid opening is scheduled for 29-01-2026 at 11:00 AM, where technical and commercial bids will be evaluated publicly. Bidders are encouraged to be present or ensure their electronic submissions are complete and compliant.