Open Power and Energy NPROCURE

Gujarat Power Sector Tender for Bi-Annual Upkeep & Grass Removal at 220KV Chandrapura S/S

Bid Publish Date

29-Nov-2025, 6:00 pm

Bid End Date

20-Dec-2025, 4:00 pm

Value

₹5,38,510

Location

VADODARA , GUJARAT

Progress

Issue29-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

CLOTHING STOMACHERS ELECTRICAL APPARELS HOSPITALITY RELATED SERVICES

This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers a valuable opportunity for civil and electrical contractors to participate in bi-annual upkeep, housekeeping, and grass removal activities at the 220KV Chandrapura Substation in Gujarat. The project aims to maintain the safety, aesthetics, and operational efficiency of critical electrical infrastructure over a period of 2 years. Bidders must meet strict eligibility criteria, including experience in similar projects, valid registration, and financial stability. The tender process is conducted electronically via the nProcure portal, with detailed instructions provided in the tender document. The successful bidder will be responsible for site maintenance, debris disposal, and ensuring compliance with safety standards. This tender is ideal for experienced contractors seeking to contribute to Gujarat's power infrastructure development and maintenance, ensuring reliable power transmission and safety at high-voltage substations.

Scope Of Work

• Conduct bi-annual cleaning and maintenance of the colony area surrounding the 220KV Chandrapura Substation.
• Perform grass cutting, removal of weeds, and clearing of debris within the designated area.
• Ensure the substation perimeter is free from overgrown vegetation that could pose safety hazards.
• Maintain the aesthetic and safety standards as per the specifications provided in the tender document.

• The process includes:

  1. Initial site inspection and assessment.
  2. Preparation of a detailed work plan.
  3. Execution of grass cutting and cleaning activities.
  4. Disposal of debris and waste as per environmental guidelines.
  5. Regular monitoring and reporting to the Superintending Engineer.

• Key deliverables include:

Deliverable Specification
Grass Cutting Complete removal of grass and weeds in the colony area
Debris Clearance Removal of all debris, weeds, and waste
Safety Compliance Adherence to safety standards during maintenance
Documentation Submission of work completion reports and photographs

• The contractor must provide all necessary tools, equipment, and manpower to meet the scope of work.
• The work should be completed within the stipulated period, with quality and safety as top priorities.

Technical Specifications

The contractor should ensure that all tools, tackles, and equipment meet the technical standards specified in Schedule-B of the tender document. The grass cutting machinery must be suitable for electrical substation environments, with safety features. The process involves:

  1. Inspection of site conditions.
  2. Deployment of appropriate machinery.
  3. Execution of grass cutting and debris removal.
  4. Disposal as per environmental guidelines.
  5. Final inspection and reporting.

Technical parameters include:

Equipment Specification
Grass Cutting Machines Suitable for rough terrain and electrical environments
Safety Gear Helmets, gloves, and protective clothing
Disposal Containers For debris collection

All work must comply with safety standards and environmental regulations. The contractor must also provide all necessary tools and tackles as per Schedule-B of the tender document.

Financial Requirements

The estimated project cost is Rs. 5,38,509.52. The tender fee is Rs. 590, payable via RTGS. The bid submission should include detailed cost breakdowns covering manpower, equipment, and disposal costs. Payment terms are typically linked to project milestones, with the initial payment upon agreement signing and subsequent payments based on work completion. The bid must be valid for 180 days from the submission deadline. The total financial commitment should align with the scope of work and adhere to the specified budget limits. Bidders should submit detailed financial proposals with supporting documents, including audited financial statements and bank solvency certificates.

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Eligibility Criteria

✓ Must have valid registration in GETCO / State Govt. / Central Govt. / Railway / Semi-Govt. in E2 or above class (self-attested).
✓ Must submit RTGS transaction slips for tender fee and EMD.
✓ Must provide latest bank solvency certificate (not older than 1 year) covering at least 20% of the estimated cost.
✓ Must submit certified copy of Provident Fund Code and PAN Card.
✓ Must have GST registration certificate.
✓ Must submit partnership deed or company registration documents.
✓ Eligible agencies include those registered with GETCO for civil and electrical works (E2 or above) and those awarded 66KV and EHV substation O&M works.
✓ Must submit a complete technical bid, experience certificates for similar jobs, and audited financial statements of last three years.
✓ Electrical contractor license must be valid and self-attested.

Financial Qualification Minimum Solvency Estimated Cost
Minimum 20% of estimated cost Rs. 107,702 (approx.) Rs. 538,509.52

✓ Bidders must meet all technical, financial, and experience criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary stage

20-12-2025 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Registration Bidder quoting for bid shall have valid up to date registration in GETCO / State Govt. /Central Govt. / Railway / Semi Govt. in E2 and above class ( self attested)

Required
4

Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 Percentage of the estimated cost shown in the tender. (Not old more than one year) ( SELF ATTESTED)

Required
5

Provident Fund Code: The bidder should submit the certified copy of provident fund code number towards firm registered with Regional P. F. Commissioner ( self Attested)

Required
6

PAN CARD: The bidder should submit the attested Xerox copy of PAN Card of their firm (self attested)

Required
7

GST registration: GST registration certificate ( self attested)

Required
8

Partnership deed / Company registration: The Bidder should submit partnership deed/ company registration of their firm ( self attested)

Required
9

All registered agencies with GETCO for civil and electrical associated works (E 2 and ABOVE) shall be considered as eligible for participating in the tender for the subjected work comprising or fulfilling the above requirement. (Condition No. 1 to 6) ( self attested)

Required
10

All present agencies who have been awarded 66KV and EHV sub stations for O and M works shall also be considered as eligible for participating in the tender for the subjected work comprising or fulfilling the above requirements. (Condition No. 1 to 6) ( self attested)

Required
11

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required
12

Experience: Bidder shall have experience for similar type of jobs / nature of work or shall have experience to work in live switchyard and satisfactory completion certificate from respective department should be submitted. (New agencies must submit to qualify) ( self attested).

Required
13

The bidder shall have to provide all required tools and tackles to meet with the subjected work as per SCHEDULE-B and attached Annexure

Required
14

Contractor should produce audited copy of the Balance sheet with profit and loss account of last Three Years ( self attested)

Required
15

Electrical contractor license ( self attested)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20th December 2025 at 16:00 hours. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.

What documents are required to participate in this tender?

Participants must submit:

  • RTGS transaction slips for tender fee and EMD
  • Valid registration certificates
  • Bank solvency certificate
  • Provident Fund Code
  • PAN Card
  • GST registration
  • Partnership deed or company registration
  • Technical bid and experience certificates
  • Audited financial statements of last three years
  • Electrical contractor license
    All documents should be self-attested and uploaded electronically.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). Minimum qualifying marks are 70% in technical evaluation. The highest scoring bidder will be awarded the contract.

What is the scope of work for this tender?

The scope includes bi-annual grass cutting, debris removal, and site maintenance at the 220KV Chandrapura Substation. The contractor must ensure safety, environmental compliance, and timely completion as per specifications detailed in the tender document.

Who can I contact for queries related to this tender?

For assistance, contact [email protected] or call +91-79-40007517, 40007514, 40007515. The office address is Gujarat Energy Transmission Corporation Limited, Circle Office, Jambuva, Vadodara.

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