Government Tender for Hiring AC Sedan Vehicles for Gujarat Power Sector - Submit Your Bids
Bid Publish Date
09-May-2025, 11:30 am
Bid End Date
30-May-2025, 10:30 am
EMD
₹13,150
Value
₹13,14,331
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
7
This government tender offers an opportunity for transportation service providers to supply insured AC sedan vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing less than 3-year-old model vehicles capable of covering minimum 4000 KM per month over a 24-month period. The tender emphasizes compliance with technical, legal, and financial criteria, with bids submitted electronically via the NPROCURE portal. The estimated contract value is approximately INR 13,14,331, with a submission deadline of 30th May 2025. Bidders must meet eligibility requirements, submit all necessary documents, and adhere to specified terms to qualify. This procurement aims to ensure reliable, safe, and efficient transportation for power sector operations in Gujarat, offering a lucrative opportunity for experienced vehicle hiring companies to partner with the government in supporting critical infrastructure projects.
Scope Of Work
The selected service provider will be responsible for:
- Supplying insured AC sedan vehicles (model-less, less than 3 years old) as per specifications.
- Ensuring vehicles are fully insured, registered, and compliant with all legal requirements.
- Providing a minimum of 4000 KM per month, 12 hours daily, for official use.
- Maintaining vehicles in good condition, with regular servicing and timely repairs.
- Ensuring driver availability with valid licenses and experience.
- Submitting all required documents including RC books, insurance copies, driver licenses, GST registration, and other statutory certificates.
The process involves:
- Submission of technical and financial bids via the online portal.
- Verification of documents and eligibility.
- Opening of bids and evaluation based on criteria.
- Awarding of contract to the successful bidder.
| Vehicle Specifications | Details |
|---|---|
| Model | Less than 3 years old |
| Type | AC Sedan |
| Capacity | 4+1 Passengers |
| Insurance | Fully insured |
| Usage | Minimum 4000 KM/month |
| Duration | 24 months |
The service provider must ensure compliance with all safety, legal, and operational standards as specified in the tender documents.
Technical Specifications
The vehicles must conform to the following technical parameters:
| Specification | Requirement |
|---|---|
| Vehicle Type | AC Sedan |
| Model Year | Less than 3 years old |
| Seating Capacity | 4+1 Passengers |
| Insurance | Fully insured including third-party |
| Fuel Type | Diesel or Petrol |
| Maintenance | Regular servicing as per manufacturer standards |
Sequential process for technical compliance:
- Submit vehicle documents including RC book, insurance, fitness certificate.
- Verify vehicle age and model details.
- Ensure vehicle is fully insured and compliant.
- Conduct inspection if required.
All vehicles must pass inspection and meet safety standards before deployment.
Financial Requirements
The estimated contract value is approximately INR 13,14,331. The financial bid should include the rate per KM or monthly package as per the tender format. Payment will be made monthly based on actual KM covered, verified through vehicle logs.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Total Cost | 13,14,331 |
| Bid Validity Period | 180 days |
Payment terms include:
- Monthly payments based on verified KM.
- Submission of invoice and log sheets.
- Payment within 30 days of invoice receipt.
- Security deposit of INR 15,000 to be deposited via RTGS/NEFT.
Bidders must provide detailed cost breakdowns and adhere to the financial terms specified in the tender document.
Documents 2
2025-26 HTC 13 Tech Bid.pdf
TENDER_DOCUMENT
2025-26 HTC Tech Bid_Revise.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid and current GST registration.
✓ Must possess valid vehicle registration certificates, insurance, fitness certificates, and permits.
✓ Must provide proof of ownership or lease agreement for the vehicles.
✓ Must submit PAN and Provident Fund registration documents.
✓ Must have experience in providing similar transportation services for at least 2 years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Turnover | INR 10 lakh in last 2 years |
| Vehicle Ownership/Lease | Ownership or lease agreement for vehicles |
| Experience | 2+ years in vehicle hiring services |
| Legal Compliance | Valid GST, PAN, and other statutory certificates |
Important: Bidders must meet all eligibility criteria and submit all required documents as specified in the tender notice to qualify for technical evaluation.
Bidding Process
Process Timeline
30-05-2025 16:05
30-05-2025 16:10
Required Forms
TECHNICAL
i Agree
User Defined Template-Standard
TECHNICAL BID
User Defined Template-Standard
VEHICLE DEPOSIT 15000.00 RS
User Defined Template-Standard
TENDER FEE & EMD DETAILS
User Defined Template-Secured
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredVehicle RC Book
Vehicle Insurance Copy
Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure I
RequiredDiesel / Petrol Rate copy (15 day before Tender last)
RequiredFilling Annexure II
RequiredFilling Annexure III
RequiredDeclaration for Vehicle Contract
RequiredTender Fee RTGS / NEFT Details
RequiredTender EMD RTGS / NEFT Details
RequiredVehicle Deposit 15000/- Rs RTGS / NEFT Details
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th May 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time on the NPROCURE portal. Late submissions will not be accepted under any circumstances.
What documents are required for technical bid submission?
Bidders must submit PAN Card, GST Registration, Vehicle RC Book, Insurance Copy, Driver License, Provident Fund Certificate or self-declaration, Annexure I, II, III, Diesel/Petrol Rate copy, Declaration for Vehicle Contract, Tender Fee & EMD RTGS/NEFT details, and Vehicle Deposit receipt. All documents must be valid, clear, and compliant with the specifications outlined in the tender.
How is the evaluation of bids conducted?
Bids are evaluated in two stages: Technical and Commercial. The technical evaluation assesses compliance with specifications and eligibility, scoring up to 40%. The commercial evaluation considers the bid rate, with the lowest bid scoring maximum points. The combined score determines the successful bidder. Minimum technical score required is 70%.
What are the eligibility criteria for bidders?
Eligible bidders must have valid GST and PAN certificates, ownership or lease of vehicles, minimum 2 years experience, and financial turnover of at least INR 10 lakh in the last two years. They must also comply with all statutory and legal requirements, including vehicle permits and insurance.
How can I contact the tender issuing authority?
You can contact H P CHAUHAN, Superintending Engineer at Gujarat Energy Transmission Corporation Limited, via email at [email protected] or call +91-79-40007517. Support is also available through the NPROCURE portal support team for technical assistance.
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Documents 2
2025-26 HTC 13 Tech Bid.pdf
TENDER_DOCUMENT
2025-26 HTC Tech Bid_Revise.pdf
TENDER_DOCUMENT