Gujarat Sports Authority Tender for Consulting Firm for Karai Police Sports Academy Development
Bid Publish Date
24-Mar-2025, 1:00 pm
Bid End Date
12-May-2025, 10:30 am
EMD
₹25,000
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,00,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
The Gujarat Sports Authority is inviting tenders for the appointment of a consulting firm to manage the bid process and oversee the development of the Karai Police Sports Academy. This project aims to enhance sports infrastructure and promote athletic excellence across Gujarat. The tender involves comprehensive bid process management, technical evaluation, and contractor selection, ensuring transparency and adherence to government standards. Bidders must meet specific eligibility criteria, including experience in infrastructure projects and valid certifications. The process is entirely online through the official e-Procurement portal, with a deadline of 12 May 2025. The project offers an excellent opportunity for experienced consulting firms specializing in sports infrastructure, project management, and government tenders to contribute to Gujarat’s sports development initiatives. The total estimated project value is available upon request, with a bid validity of 120 days. This tender is part of Gujarat's broader strategy to develop world-class sports facilities and promote sports excellence in the state.
Scope Of Work
The consulting firm will be responsible for the following tasks:
- Managing the entire bid process for the development of Karai Police Sports Academy.
- Preparing and issuing tender documents, including technical and financial bid formats.
- Conducting pre-bid meetings and clarifications.
- Evaluating technical bids based on predefined criteria.
- Assisting in the technical and commercial evaluation of bids.
- Coordinating with the Sports Authority of Gujarat for approval processes.
- Ensuring compliance with all government regulations and standards.
- Facilitating the contractor selection and award process.
The process involves the following sequential steps:
- Tender document preparation and dissemination.
- Receipt of bids and preliminary review.
- Technical evaluation and shortlisting.
- Commercial bid opening and evaluation.
- Final recommendation and contract award.
| Key deliverables include |
|---|
| Tender document and process management |
| Technical and financial bid evaluation |
| Contractor recommendation |
| Compliance and regulatory adherence |
The firm must ensure transparency, fairness, and adherence to timelines throughout the process.
Technical Specifications
The consulting firm must demonstrate technical proficiency in project management, bid process handling, and infrastructure consultancy. Technical specifications include:
| Parameter | Requirement |
|---|---|
| Experience | Minimum 5 years in infrastructure consultancy |
| Certification | ISO 9001 or equivalent |
| Staff | Qualified engineers and project managers |
| Tools | Use of advanced project management software |
Sequential procedures involve:
- Reviewing tender documents.
- Preparing technical proposals.
- Conducting site assessments if required.
- Submitting technical bids within stipulated timelines.
Technical compliance must be demonstrated through supporting documents and certifications.
Financial Requirements
The estimated project budget is detailed as follows:
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | 100,000 |
| EMD | 25,000 |
| Service Fee | To be quoted in financial bid |
Payment terms include:
- 50% upon contract signing.
- Remaining 50% after successful bid process completion.
- Payments will be made via bank transfer upon approval of deliverables.
The financial bid must be submitted in the prescribed format, ensuring transparency and competitiveness.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Consultancy
Authority & Contact
Officer Inviting Bids
Secretary, Sports Authority of Gujarat (SAG), Near Kh-3 Circle, Near Vavol Railway Crossing, Gandhinagar - 382 016
Bid Opening Authority
Secretary, Sports Authority of Gujarat (SAG), Near Kh-3 Circle, Near Vavol Railway Crossing, Gandhinagar - 382 016
Address
Secretary, Sports Authority of Gujarat (SAG), Near Kh-3 Circle, Near Vavol Railway Crossing, Gandhinagar - 382 016
Contact Details
[email protected]/6355011380
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
RFP Karai Bid Consultant for sharing_updated.pdf
TENDER_DOCUMENT
Annexure 1.pdf
TENDER_DOCUMENT
Annexure 2.pdf
TENDER_DOCUMENT
Response to Prebid Queries.pdf
TENDER_DOCUMENT
Corrigendum_Karai.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid digital signature certificates as per IT Act-2000.
- ✓ Proven experience in managing government tenders and infrastructure projects.
- ✓ Demonstrated expertise in sports infrastructure projects is preferred.
- ✓ Financial stability as per the following criteria:
| Qualification | Minimum Requirement |
|---|---|
| Annual Turnover | INR 50 lakh in the last 3 years |
| Past Projects | At least 2 similar projects in the last 5 years |
| Certification | Valid registration and license for consultancy services |
- ✓ Attach scan copies of Tender fee and EMD as part of primary stage documents.
- ✓ Attach technical supporting documents as mentioned in tender documents for the technical stage.
Bidding Process
Process Timeline
21-05-2025 16:30
21-05-2025 16:35
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
Technical Submission
User Defined Template-Standard
Commercial
Annexure VI: Format of Financial Bid
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
Attach scan copy of Tender fee
RequiredAttach scan copy of Tender EMD
RequiredStage - TECHNICAL STAGE
Attach scan copies of Technical Supporting documents as mentioned in Tender Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for bid submission is 12 May 2025 at 16:00. Bidders must upload all required documents and proposals before this time to be considered.
How can I participate in the online bidding process?
Participants must register on the official e-Procurement portal, obtain a valid digital signature certificate, and follow the step-by-step instructions provided in the tender documents. Free training sessions are available every Saturday at (n)code solutions, Ahmedabad.
What documents are required to bid?
Bidders must submit scan copies of the Tender Fee and EMD during the primary stage. For the technical stage, supporting technical documents as specified in the tender documents are required. All documents must be uploaded electronically.
What is the scope of the consulting firm’s responsibilities?
The consulting firm will manage the entire bid process, evaluate technical and financial bids, coordinate with the Sports Authority of Gujarat, ensure compliance with regulations, and facilitate contractor selection for the Karai Police Sports Academy project.
Who can I contact for support or clarifications?
Support can be obtained via email at [email protected] or by phone at 6355011380. For technical assistance with the portal, contact (n)Procure support team at [email protected] or call +91-79-40007517.
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Documents 5
RFP Karai Bid Consultant for sharing_updated.pdf
TENDER_DOCUMENT
Annexure 1.pdf
TENDER_DOCUMENT
Annexure 2.pdf
TENDER_DOCUMENT
Response to Prebid Queries.pdf
TENDER_DOCUMENT
Corrigendum_Karai.pdf
TENDER_DOCUMENT