Gujarat Tourism Bid Management & Third Party Monitoring Tender for Events & Festivals
Bid Publish Date
12-Oct-2026, 5:45 am
Bid End Date
26-Oct-2026, 9:30 am
Location
Progress
The Gujarat Tourism Corporation Limited (TCGL) is inviting qualified agencies to participate in an open tender for empanelment of agencies responsible for Bid Process Management and Third Party Monitoring during various events, fairs, and festivals across Gujarat. This opportunity is ideal for experienced event management firms with a proven track record in public sector projects. The tender aims to enhance transparency, efficiency, and quality in organizing large-scale tourism events, supporting Gujarat's strategic tourism growth initiatives. The process involves submitting technical and financial proposals, with evaluation based on experience, technical expertise, and cost-effectiveness. The selected agencies will play a crucial role in ensuring smooth event execution and monitoring to uphold standards. The tender is open to agencies with valid certifications, experience, and financial stability, offering a chance to collaborate with Gujarat's premier tourism authority and contribute to the vibrant tourism ecosystem of the state.
Scope Of Work
The selected agencies will be responsible for the following:
- Bid Process Management:
- Facilitate the entire bid submission process for various tourism events.
- Ensure transparency and compliance with government procurement norms.
- Manage bid opening and evaluation procedures.
- Third Party Monitoring:
- Oversee the execution of events, fairs, and festivals.
- Monitor quality standards and adherence to timelines.
- Prepare and submit monitoring reports.
- Event Coordination:
- Coordinate with stakeholders, vendors, and government officials.
- Ensure smooth operations during events.
- Reporting & Documentation:
- Maintain detailed records of all activities.
- Provide periodic updates and final reports.
The process involves the following steps:
- Submission of tender documents including tender fee, EMD, and technical documents.
- Evaluation of primary stage documents.
- Technical assessment and approval.
- Final selection and contract award.
| Specification | Details |
|---|---|
| Tender Fee | Rs. 5000 |
| Bid Validity | 180 Days |
| Completion Period | As per tender document |
| Location | Gandhinagar, Gujarat |
Agencies must demonstrate relevant experience, technical capability, and financial stability to qualify for this tender.
Technical Specifications
The agencies must possess the following technical capabilities:
| Parameter | Specification |
|---|---|
| Experience | Minimum 3 years in relevant services |
| Staff | Adequate trained personnel for bid management and monitoring |
| Infrastructure | Office setup with communication tools |
| Software | Bid management and monitoring software solutions |
Sequential process for technical compliance:
- Submit technical documents as per tender guidelines.
- Technical evaluation by the committee.
- Shortlisted agencies will proceed to the final evaluation.
All technical submissions must demonstrate the agency's ability to manage large-scale events and ensure compliance with quality standards.
Financial Requirements
The estimated budget for this project ranges between Rs. 10 lakhs to Rs. 25 lakhs, depending on scope and scale. The financial proposal should include a detailed cost breakdown:
| Cost Component | Estimated Cost |
|---|---|
| Service Fees | Rs. 8 lakhs - Rs. 20 lakhs |
| Miscellaneous Expenses | Rs. 2 lakhs |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after submission of interim reports.
- 30% upon successful completion and approval.
All financial proposals must be inclusive of applicable taxes and duties. Bidders should ensure transparency and accuracy in cost estimation.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
12-10-2026 11:15:00
Document Download End
26-10-2026 15:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Managing Director
Bid Opening Authority
Managing Director
Address
Tourism Corpora@on of Gujarat Limited Block No. 16, 4th Floor, Udyog Bhavan, Sector -11, Gandhinagar – 382 017
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
EoI_Project Management Consultancy.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
26-10-2026 15:30
26-10-2026 15:35
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
Required Documents
Stage - PRIMARY STAGE
PLEASE ATTACH TENDER FEE, EMD AND ALL TECHNICHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - TECHNICAL STAGE
PLEASE ATTACH TECHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
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Eligibility Criteria
- ✓ Must have valid digital signature certificates (DSC) as per Indian IT laws.
- ✓ Must attach tender fee receipt, EMD proof, and all technical documents as specified.
- ✓ Proven experience in bid management, event monitoring, or related services.
- ✓ Financial stability as demonstrated through relevant documents.
- ✓ The agency should be registered and compliant with local laws.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in event management or bid process services |
| Financial Turnover | Minimum Rs. 50 lakhs in the last financial year |
| Certifications | Valid DSC, ISO certifications (if applicable) |
Note: Bidders must meet all eligibility conditions to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to empanel qualified agencies for Bid Process Management and Third Party Monitoring during various events, fairs, and festivals organized by Gujarat Tourism. The goal is to ensure transparency, efficiency, and quality in event execution, supporting Gujarat's tourism promotion initiatives.
Who can participate in this tender?
Eligible participants include agencies with proven experience in event management, bid processing, and monitoring services. Bidders must meet minimum experience, financial stability, and technical capability criteria, along with valid digital signatures and proper documentation as specified in the eligibility requirements.
What are the key dates and deadlines for submission?
The bid submission deadline is 26-10-2026 at 15:00 hours. The primary evaluation will be conducted on the same day at 15:30 hours, followed by the technical evaluation at 15:35 hours. Bidders should ensure timely submission of all required documents to avoid disqualification.
What documents are required to participate?
Participants must submit:
- Tender fee receipt
- EMD proof
- Technical documents demonstrating experience and capabilities
- Digital Signature Certificate (DSC) details
- Any additional documents as specified in the tender guidelines.
All documents must be uploaded via the online portal within the stipulated deadlines.
How will the evaluation be conducted?
Bids will be evaluated based on experience, technical capability, financial proposals, and compliance. The evaluation criteria are weighted, with experience and technical capability holding significant importance. Agencies must meet minimum qualifying marks to be shortlisted for award consideration.