Gujarat Tourism Monthly Transportation Services Tender - Government Vehicle Hiring Opportunity
Bid Publish Date
15-Jul-2026, 2:00 pm
Bid End Date
06-Aug-2026, 6:30 am
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹15,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
This government tender offers an excellent opportunity for transportation service providers to supply monthly vehicle hiring services to Gujarat Tourism Corporation Limited (TCGL). The project involves providing reliable, well-maintained vehicles across Gujarat for official use, supporting tourism initiatives, and ensuring seamless mobility for government officials. The tender process is structured in multiple evaluation stages, including primary, technical, and commercial assessments, with clear deadlines for submission and evaluation. Bidders must meet specific eligibility criteria, including experience, vehicle standards, and financial stability. The contract offers a significant opportunity for reputed vehicle rental companies to collaborate with the Gujarat government, enhancing their visibility and operational footprint within the public sector. Interested firms should review the detailed tender documents, prepare their submissions accordingly, and participate in the online bidding process before the stipulated deadlines. This initiative underscores Gujarat’s commitment to efficient government transportation and tourism development.
Scope Of Work
The selected agency will be responsible for providing comprehensive monthly transportation services to Gujarat Tourism officials. Key deliverables include:
- Provision of a fleet of well-maintained vehicles suitable for official use
- Ensuring vehicle availability across various locations in Gujarat
- Maintaining vehicle cleanliness and operational readiness
- Adhering to scheduled pick-up and drop-off timings
The process involves:
- Submission of technical and financial bids via the official portal
- Evaluation of technical compliance and vehicle standards
- Financial bid assessment based on cost-effectiveness
- Final selection and contract signing
Vehicle specifications and standards are detailed in the tender document, including capacity, fuel efficiency, and safety features. The agency must ensure compliance with all applicable transportation regulations and safety protocols. Regular maintenance and timely servicing are mandatory to ensure vehicle reliability throughout the contract period.
| Vehicle Type | Capacity | Fuel Type | Features |
|---|---|---|---|
| Sedan | 4-5 passengers | Petrol/Diesel | Air conditioning, GPS, Safety airbags |
| Minivan | 8-12 passengers | Diesel | Spacious, safety features, comfortable seating |
The agency must also provide a dedicated point of contact for operational coordination and ensure 24/7 availability for emergency requirements.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Age | Not older than 5 years |
| Fuel Efficiency | Minimum 12 km/l for sedans, 10 km/l for minivans |
| Safety Features | ABS, airbags, GPS tracking, fire extinguishers |
| Maintenance | Regular servicing as per manufacturer guidelines |
| Insurance | Comprehensive insurance coverage valid throughout the contract period |
The bidding process involves:
- Inspection of vehicle fleet by the evaluation committee
- Verification of vehicle documents and certifications
- Testing for compliance with safety standards
- Submission of technical documentation as part of bid
Bidders must ensure their vehicles meet all specified technical standards to qualify for evaluation.
Financial Requirements
The estimated budget for this transportation service ranges from ₹50 lakh to ₹75 lakh, depending on the scope and fleet size. The financial bid should include detailed cost components:
| Cost Element | Description |
|---|---|
| Vehicle Rental | Per vehicle per month |
| Maintenance Charges | Inclusive of servicing and repairs |
| Fuel Costs | As per actual consumption |
| Driver Allowances | Including allowances and benefits |
| Taxes & Duties | Applicable GST and other levies |
Payment terms are as follows:
- 30% advance payment upon contract signing
- Monthly payments based on vehicle utilization and service reports
- Final settlement after contract completion and satisfactory performance
Bidders must submit a comprehensive financial proposal aligned with the tender format, ensuring transparency and competitiveness.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
The Managing Director
Bid Opening Authority
The Managing Director
Address
TCGL Block No. 16, 4th floor, Udyog bhavan, Sector - 11, Gandhinagar – 382 011
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Monthly Basis Transportation Tender nProcure.pdf
TENDER_DOCUMENT
Financial Bid Evaluation.pdf
TENDER_DOCUMENT
CORRIGENDUM.pdf
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration and licensing for vehicle rental services
- ✓ Proven experience in providing government or corporate transportation services
- ✓ Must possess a valid GST registration and PAN card
- ✓ Demonstrate financial stability with annual turnover exceeding specified thresholds (see table below)
- ✓ Submit all required technical and financial documents as per tender guidelines
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | ₹50 lakh (or equivalent) |
| Experience | At least 3 years in vehicle hiring services |
| Vehicle Fleet | Minimum of 10 vehicles meeting tender specifications |
| Certification | Valid vehicle registration, insurance, and pollution certificates |
- ✓ Must have a valid Digital Signature Certificate (DSC) for electronic bidding
- ✓ Comply with all safety, environmental, and traffic regulations applicable in Gujarat
- ✓ Submit EMD and tender fee as specified in the tender documents
- ✓ Bidders must not have any pending legal or financial disputes with the government or relevant authorities
Bidding Process
Process Timeline
07-08-2026 18:00
07-08-2026 18:05
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
COMMERCIAL
Financial Bid Evaluation
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
PLEASE ATTACH TENDER FEE, EMD AND ALL TECHNICHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredStage - TECHNICAL STAGE
PLEASE ATTACH TECHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 06-08-2026 at 12:00 PM. Bidders must upload all required documents before this time to be considered for evaluation.
What documents are required to participate in this tender?
Bidders must submit tender fee, EMD, technical documents, vehicle registration certificates, insurance certificates, and experience proof as specified in the tender guidelines. All documents should be uploaded electronically via the official portal.
How will the evaluation process be conducted?
The evaluation includes primary, technical, and commercial stages. Technical compliance, vehicle standards, experience, and cost-effectiveness will be assessed. Bids must meet minimum thresholds to qualify for final selection.
Can I participate without prior experience in government transportation services?
No, bidders must demonstrate at least 3 years of experience in vehicle hiring services and have a fleet meeting the specified standards. Experience in government projects is preferred but not mandatory if standards are met.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the electronic bidding process and portal usage.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 3
Monthly Basis Transportation Tender nProcure.pdf
TENDER_DOCUMENT
Financial Bid Evaluation.pdf
TENDER_DOCUMENT
CORRIGENDUM.pdf
TENDER_DOCUMENT