Gujarat University HVAC & Water Cooler Maintenance Tender - Comprehensive Service Work
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹3,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
7
Gujarat University is inviting bids for a comprehensive Annual Maintenance Contract covering HVAC systems and Water Cooler Appliances. This government tender aims to ensure the reliable operation of essential building systems, supporting the university’s infrastructure and academic environment. The project involves routine inspections, preventive maintenance, repairs, and emergency services, with a focus on quality, safety, and compliance. Open to experienced service providers with proven credentials, this tender offers an excellent opportunity to contribute to public sector infrastructure maintenance. Bidders must adhere to specified deadlines, submit all required documents, and meet eligibility criteria. The process emphasizes transparency, technical competence, and cost-effectiveness, ensuring the university’s facilities operate smoothly throughout the year. The tender is ideal for companies specializing in HVAC and water cooler servicing with experience in government projects, aiming to deliver high standards of service in an educational setting.
Scope Of Work
The scope of work includes:
- Routine Inspection & Preventive Maintenance: Regular checks of HVAC systems and water coolers to prevent breakdowns.
- Repair & Replacement: Timely repairs of faulty components and replacement of worn-out parts.
- Cleaning & Servicing: Deep cleaning of water coolers and HVAC units to ensure hygiene and efficiency.
- Monitoring & Reporting: Continuous monitoring of system performance and providing maintenance reports.
- Emergency Repairs: 24/7 availability for urgent repairs to minimize downtime.
The process involves:
- Initial Inspection: Assess existing systems and prepare maintenance plan.
- Scheduled Maintenance: Follow a predefined schedule for routine tasks.
- Unscheduled Repairs: Respond promptly to breakdowns.
- Final Inspection & Handover: Ensure all work meets quality standards before completion.
| Service Component | Specifications |
|---|---|
| HVAC System Capacity | As per system specifications at Gujarat University |
| Water Cooler Types | Standard office water coolers, including filtration units |
| Maintenance Frequency | Quarterly inspections and monthly servicing |
| Certification Requirements | Technicians must possess relevant HVAC and plumbing certifications |
All work must comply with applicable safety and environmental regulations, and use approved spare parts and materials.
Technical Specifications
The tender requires contractors to service HVAC systems with capacities as specified by Gujarat University, ensuring energy efficiency and compliance with safety standards. Water coolers must meet hygiene and filtration standards. Technical parameters include:
| Parameter | Specification |
|---|---|
| HVAC System Power | As per existing system capacity |
| Water Cooler Capacity | 20-50 liters |
| Filtration Standards | IS 14543 or equivalent |
| Certification | Technician certifications in HVAC and plumbing |
Sequential procedures involve initial assessment, scheduled maintenance, emergency repairs, and final inspection. Use of approved spare parts and adherence to safety protocols are mandatory.
Financial Requirements
The estimated budget for this maintenance service ranges from ₹10,00,000 to ₹15,00,000 annually, covering labor, parts, and miscellaneous expenses. The cost breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Labor Charges | ₹6,00,000 |
| Spare Parts & Materials | ₹5,00,000 |
| Miscellaneous & Contingencies | ₹1,00,000 |
Payment terms specify that 30% of the total contract value will be paid upon contract signing, 50% after mid-term review, and remaining 20% after successful completion and approval. Payments are subject to submission of valid invoices and work completion certificates.
Bidders must submit a detailed financial proposal aligned with these guidelines.
Documents 1
GU-HVAC Water Cooler Tender-2025-26.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for HVAC and plumbing services.
✓ Proven experience in maintaining government or educational institution facilities.
✓ Demonstrated financial stability with minimum annual turnover of ₹50 lakhs in the last 3 years.
✓ Must hold necessary technical certifications for HVAC and water cooler servicing.
✓ Submit EMD of ₹138,858 in the prescribed format.
✓ Provide relevant past performance certificates and client references.
| Financial Qualification | Criteria |
|---|---|
| Minimum Annual Turnover | ₹50 Lakhs |
| Years of Experience | At least 3 years in HVAC & water cooler maintenance |
| Certification | Valid HVAC, plumbing, and safety certifications |
| EMD Amount | ₹138,858 (refundable) |
Note: Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
11-11-2025 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Documents required
GU-HVAC Water Cooler Tender-2025-26.pdf
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes routine inspection, preventive maintenance, repairs, cleaning, and emergency services for HVAC systems and water coolers at Gujarat University. Bidders must ensure timely and quality service delivery as per specifications outlined in the tender document.
What are the eligibility criteria to participate?
Eligible bidders must have valid licenses, minimum annual turnover of ₹50 lakhs, relevant certifications, and proven experience in government or educational infrastructure maintenance. The EMD of ₹138,858 must be submitted along with the bid.
How is the bidding process structured?
The process involves downloading tender documents, preparing technical and financial bids, submitting online before the deadline, bid opening, and evaluation. The timeline is from 18-10-2025 to 10-11-2025, with bid opening scheduled on 11-11-2025 at 16:00.
What are the key dates and deadlines?
Bids open on 18-10-2025 for submissions, with the closing date on 10-11-2025 at 18:00. The bid opening occurs on 11-11-2025 at 16:00. All submissions must be completed within these dates to be considered.
Who can I contact for queries or assistance?
For inquiries, contact the Gujarat University Tender Cell via [email protected] or call +91-79-40007517. Assistance on online bidding procedures is available through the n)Procure Support team at GNFC, Ahmedabad.
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Documents 1
GU-HVAC Water Cooler Tender-2025-26.pdf
TENDER_DOCUMENT