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Open State Governments & UT NPROCURE

Gujarat Water Supply Tender for Hand Pump Repair & Maintenance in Rajkot

Bid Publish Date

22-Apr-2025, 1:30 pm

Bid End Date

07-May-2025, 12:30 pm

EMD

₹4,010

Value

₹4,08,096

Location

RAJKOT , GUJARAT

Progress

Issue22-Apr-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 6

VEHICLE HYDRAULIC JACK GI PIPE HAND PUMP WATER LEVEL RECORDER GALVANIZED IRON PIPE

This government tender from the Gujarat Water Supply and Sewerage Board offers an opportunity for experienced contractors to undertake repair and maintenance of India Mark-II Hand Pumps in Rajkot district villages. The project, valued at approximately INR 4,08,096, involves providing skilled manpower, supply of ISI-marked spares, GI pipes, and vehicle support for a duration of one year. The tender is open to firms with proven experience in water infrastructure repair, supply chain capabilities, and vehicle logistics. Bidders must meet eligibility criteria, submit their proposals electronically, and adhere to strict deadlines. This initiative aims to enhance rural water supply services, ensuring sustainable access to clean water through quality repairs and reliable logistics support. The process involves detailed evaluation stages, with a focus on technical competence and cost-effectiveness, making it a strategic opportunity for contractors operating within Gujarat's public sector water projects.

Scope Of Work

The selected contractor will be responsible for:

  • Repairing India Mark-II Hand Pumps installed at various villages as specified.
  • Providing skilled manpower for routine maintenance and emergency repairs.
  • Supplying all necessary hand pump spares conforming to IS 15500 standards, including latest amendments.
  • Supplying 32 mm NB ISI marked medium duty GI pipes as required.
  • Providing light/medium Four-wheeler commercial vehicles with drivers, including all associated costs such as POL, insurance, fitness certificates, and PUC.
  • Ensuring timely completion of repair and maintenance work within the contract period.

Key deliverables include:

  1. Regular inspection and prompt repair of hand pumps.
  2. Supply of quality spares and GI pipes.
  3. Deployment of vehicles and manpower as per schedule.
  4. Maintaining documentation and logs of repairs and supplies.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Evaluation of bids based on criteria including experience, technical capability, and price.
  3. Awarding the contract to the most suitable bidder.
  4. Commencement of work post-contract signing and adherence to project timelines.

Specifications for materials and vehicles will follow the standards outlined in the tender documents, including IS 15500 for spares and ISI marking for GI pipes.

Technical Specifications

Materials supplied must conform to IS 15500 standards, including latest amendments. The GI pipes should be medium duty, 32 mm NB, ISI marked, and suitable for rural water supply applications. Vehicles must meet the following parameters:

Parameter Requirement
Vehicle Type Light/Medium Four-wheeler Commercial Vehicle
Registration Valid registration and fitness certificates
Insurance Valid comprehensive insurance
Driver Qualification Valid driving license and experience

The repair process involves:

  1. Inspection of hand pumps.
  2. Replacement or repair of defective parts.
  3. Testing for proper functioning.
  4. Documentation of work done.

All repair and supply activities must adhere to the technical standards specified in the tender documents, ensuring durability and compliance with government norms.

Financial Requirements

The total estimated contract value is INR 4,08,096. Bidders are required to pay a tender fee of INR 600 and submit an EMD of INR 4,010. Payment terms include:

  • Bid Security (EMD): To be submitted along with bid.
  • Payment Schedule: 30% advance upon contract signing, 40% after completion of 50% work, and 30% post final acceptance.
  • Bid Validity: 180 days from the bid submission deadline.
  • Contract Value: Inclusive of all costs related to materials, manpower, vehicle support, and miscellaneous expenses.

Bidders must ensure their financial proposals are comprehensive and reflect the scope of work outlined in the tender documents.

Documents 6

1 Volume I GCC.docx

TENDER_DOCUMENT

2 Volume II Technical bid.pdf

TENDER_DOCUMENT

3 Volume III Price bid.pdf

TENDER_DOCUMENT

4 GR GST Excess Extra.pdf

TENDER_DOCUMENT

5 EMD circular 2019.pdf

TENDER_DOCUMENT

6 GST CIRCULAR.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for water supply and maintenance services.
  • ✓ Proven experience in repairing and maintaining India Mark-II Hand Pumps or similar water infrastructure.
  • ✓ Demonstrated capacity to supply ISI-marked spare parts and GI pipes.
  • ✓ Ownership or leasing of light/medium commercial vehicles with valid licenses and insurance.
  • ✓ Financial stability with minimum turnover as specified in the tender documents.
  • ✓ Must possess valid GST registration and comply with applicable tax regulations.
  • ✓ Ability to provide manpower, including qualified technicians and drivers.
Qualification Requirement
Experience Minimum 3 years in water pump maintenance
Financial Annual turnover of at least INR 2,00,000
Certifications Valid vehicle registration, ISI certification for supplied materials
Technical Demonstrated capacity to handle multiple village projects

Note: Bidders must submit all relevant documents to prove eligibility during bid submission.

Bidding Process

Process Timeline

1. PRI STAGE

08-05-2025 15:30

2. TECHNICAL STAGE

08-05-2025 15:40

3. COMMERCIAL STAGE

08-05-2025 15:45

Required Forms

PRI

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

General Information

User Defined Template-Standard

Required

Form - IX

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRI STAGE

1

TENDER FEE

Required
2

EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL STAGE

1

Pan card

Required
2

GST Registration

Required
3

Vehicle RC book

Required
4

Vehicle Insurance

Required
5

Vehicle fitness certificate

Required
6

Min. E-2 class registration

Required
7

duly notarized on Rs. 300 Non-Judicial Stamp Paper

Required

Form - General Information

1

Name of firm

Required
2

Head office address

Required
3

Local office address

4

Mobile Number

Required
5

Place and year of Incorporation / Registration

Required
6

Name of contact person

Required
7

Email ID

Required

Form - Form - IX

1

We agree that our firms have not been black listed from any govt. dept for contractual works.

Required
2

We declare that our firm have not gone for or are currently engaged into proceedings

Required
3

We declare that our firm have not been black listed by any any dept from participating in tenders.

Required
4

We declare that our firm have submitted accurate and correct information in the bid.

Required

Stage - COMMERCIAL STAGE

1

PRICE BID

Form - Percentage Rate

1

PRICE BID

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes repairing India Mark-II Hand Pumps across specified villages, providing skilled manpower, supplying ISI-standard spares and GI pipes, and supporting vehicle and driver services. The contractor must ensure timely repairs, supply quality materials, and maintain proper documentation, all adhering to technical standards outlined in the tender.

What are the eligibility criteria for bidders?

Bidders must have valid registration and licenses, experience in water pump maintenance, supply of ISI-marked parts, and ownership or leasing of suitable vehicles. Financial stability, GST registration, and technical capacity are also essential. Refer to detailed criteria in the tender document for full requirements.

How can I participate in the bidding process?

Participants should download tender documents from the portal, procure a valid Digital Certificate, and submit technical and financial bids online before the deadline. Ensure all documents are uploaded correctly, pay the tender fee and EMD, and follow the step-by-step process outlined in the tender guidelines.

What are the key dates and deadlines?

The tender was posted on 22-04-2025. The bid submission deadline is 07-05-2025 at 18:00. Evaluation stages are scheduled for 08-05-2025. Bidders must submit all documents before the closing date; late submissions will be rejected. The contract award is expected shortly after evaluation.

What technical standards must the materials and vehicles meet?

All materials, including hand pump spares and GI pipes, must conform to IS 15500 standards with the latest amendments. Vehicles must have valid registration, fitness, and comprehensive insurance, meeting government safety and operational standards. Technical compliance ensures durability and smooth project execution.