Gujarat State Yog Board Tender for Event Management Agency Empanelment 2025

The selected agencies will be responsible for providing comprehensive event management services, including but not limited to:

• Planning and coordination of yoga and wellness events, cultural programs, and state initiatives.
• Managing logistics, venue arrangements, and equipment setup.
• Providing technical support, stage management, and audiovisual services.
• Ensuring compliance with safety and security protocols.
• Delivering post-event reports and feedback.

Key deliverables include:

• Detailed event plan and schedule.
• Procurement of necessary permits and licenses.
• Coordination with vendors, performers, and stakeholders.
• On-site management and supervision.
• Post-event cleanup and evaluation.

The process involves:

1. Submission of Expression of Interest (EOI) with all required documents.
2. Technical evaluation based on predefined criteria.
3. Shortlisting of agencies for empanelment.
4. Final approval and signing of agreements.

Agencies must ensure adherence to the specifications outlined in the tender document, including compliance with safety standards and quality benchmarks. The scope also covers capacity building and training for event staff, ensuring professional execution of all activities.

The process involves:

1. Preparing technical bid documents.
2. Uploading all required certificates and declarations.
3. Ensuring compliance with safety and quality standards.
4. Submitting the bid before the deadline.

The estimated budget for empanelment is structured as follows:

Payment terms include:

• Submission of tender fee and EMD at the time of bid submission.
• No advance payments; payments will be made post-event based on deliverables.
• All payments are subject to compliance with contractual obligations.
• The successful bidders will be empaneled for future projects, with specific financial terms to be negotiated per assignment.