Government Tender for High Mast Tower with LED Lighting Installation in Vapi Gujarat
Progress
This government tender offers a significant opportunity for qualified electrical contractors and infrastructure firms to participate in the development of public lighting infrastructure in Vapi, Gujarat. The project involves supply, installation, testing, and commissioning of high mast towers with energy-efficient LED floodlights across various locations, including newly added villages. With an estimated value of INR 73.9 million, the tender emphasizes quality, safety, and timely completion within a 9-month period. Bidders must meet strict eligibility criteria, including valid licenses, OEM certifications, and prior experience with government projects. The procurement process is transparent, with detailed technical specifications and a comprehensive evaluation methodology. This project aims to enhance urban safety, energy efficiency, and municipal infrastructure, offering a lucrative opportunity for experienced electrical and civil contractors. Key deadlines, contact details, and submission guidelines are provided to ensure smooth participation. Join this initiative to contribute to Gujarat’s urban development and energy-efficient public lighting systems.
Scope Of Work
The scope of work for this tender includes:
- Supply of High Mast Poles, LED Flood Lights, Cables, Wires, and Control Panels as per technical specifications.
- Installation of High Mast Towers at designated locations across Vapi and newly added villages.
- Testing and Commissioning of all installed equipment to ensure operational efficiency.
- Adherence to Safety and Quality Standards throughout the project duration.
The process involves:
- Site Survey and Preparation: Conduct initial assessments and prepare sites for installation.
- Material Delivery: Ensure timely delivery of all components as per specifications.
- Installation: Erect high mast poles, install LED floodlights, and connect electrical wiring.
- Testing: Perform comprehensive testing of electrical connections, lighting performance, and safety measures.
- Commissioning: Officially hand over the completed infrastructure after successful testing.
| Item | Specification | Quantity |
|---|---|---|
| High Mast Poles | Galvanized, polygonal, 12-15 meters | As per site requirement |
| LED Flood Lights | 150W, energy-efficient | As per site requirement |
| Cables & Wires | Suitable for outdoor high mast installation | As per site requirement |
| Control Panels | Automated, weatherproof | As per site requirement |
Technical Specifications
Technical specifications include:
| Parameter | Requirement |
|---|---|
| High Mast Poles | Galvanized, polygonal, 12-15 meters tall, suitable for outdoor installation |
| LED Flood Lights | 150W, energy-efficient, weatherproof |
| Cables & Wires | Heavy-duty, outdoor rated, compliant with IS standards |
| Control Panels | Weatherproof, automated, capable of remote operation |
Installation procedures involve:
- Site assessment and marking
- Foundation excavation and setting
- Erection of high mast poles
- Electrical wiring and connection
- Installation of LED floodlights and control panels
- Final testing and commissioning
Financial Requirements
The estimated project cost is approximately INR 73,913,367. The financial breakdown includes:
| Item | Cost (INR) |
|---|---|
| Material Procurement | 40% |
| Installation & Labour | 35% |
| Testing & Commissioning | 15% |
| Miscellaneous & Contingencies | 10% |
Payment terms are as follows:
- 30% advance payment upon contract signing.
- 50% after delivery and installation.
- 20% after successful testing and commissioning.
- Payments are subject to submission of necessary documents and certifications.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
9 Months
Currency Type
Single
Bid Submission Start
25-04-2025 20:30:00
Document Download End
07-05-2025 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
City Engineer, Vapi Municipal Corporation
Bid Opening Authority
Vapi Municipal Corporation
Address
Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
Tender - High Mast Tower - 2025-26.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
16-05-2025 12:39
16-05-2025 12:45
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attached Scan Copy of Tender Fee.
RequiredAttached Scan Copy of Earnest Money Deposit
RequiredAttached Scan Copy of valid Electrical Contractor License from licensing board of Government of Gujarat.
RequiredAttached Scan Copy of Valid Electrical Contractor of class “D” or above by R&B Electrical Department of Govt. of Gujarat.
RequiredAttached Scan Copy of OEM Authorization Certificate of 1) High mast Pole, 2) LED Flood Light 3) Cable & Wires & 4) Control Panel Etc.
RequiredAttached Scan Copy of Latest Bank Solvency 20 Percent of the Estimated Value
RequiredAttached Scan Copy of EPF Reg. Certificate with Last 03 Months Challan & Payment Details. (Latest)
RequiredAttached Scan Copy of ESIC Reg. Certificate with Last 03 Months Challan & Payment Details. (Latest)
RequiredAttached Scan Copy of valid PAN copy
RequiredAttached Scan Copy of Valid GST Registration Certificate
RequiredAttached Scan Copy of Warranty Certificate for Three Year of Entire Project Work.
RequiredAttached Scan Copy of IT Returns of last three year with Balance Sheet & P/L Statement
RequiredAttached Scan Copy of At least one similar Completed work in Government Department having costing not less than the amount equal to 80 Percent of the estimated cost.
RequiredOR - Attached Scan Copy of Two similar Completed work in Government Department having costing not less than the amount equal to 50 Percent of the estimated cost.
RequiredOR - Attached Scan Copy of Three similar Completed work in Government Department having costing not less than the amount equal to 40 Percent of the estimated cost.
RequiredAttached Scan Copy of Tender Copy filled with necessary details with sign & Seal.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Required
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have a valid Electrical Contractor License issued by the Gujarat Government.
- ✓ Must submit a scanned copy of the tender fee and earnest money deposit (EMD) of INR 73,950.
- ✓ Must possess OEM authorization certificates for high mast poles, LED floodlights, cables, wires, and control panels.
- ✓ Must provide latest bank solvency certificate equal to at least 20% of the estimated project cost.
- ✓ Must submit EPF registration certificate with last 3 months challans and payment details.
- ✓ Must submit ESIC registration certificate with last 3 months challans.
- ✓ Valid PAN and GST registration certificates are mandatory.
- ✓ Warranty certificate for three years covering the entire project.
- ✓ Last three years' IT returns along with balance sheet and profit & loss statements.
- ✓ Proven experience with at least one similar government project costing not less than 80% of the estimated value, or two projects costing at least 50%, or three projects costing at least 40%.
| Criterion | Requirement |
|---|---|
| License | Valid Electrical Contractor License from Gujarat |
| EMD | INR 73,950 (scanned copy) |
| Experience | Minimum one similar government project worth 80% of estimated cost or equivalent |
| Financial | Bank solvency certificate, IT returns, Balance Sheet |
| Certifications | OEM authorization, GST, PAN, Warranty |
| Other | Tender filled with sign & seal |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply, installation, testing, and commissioning of high mast towers with LED lighting across Vapi and newly added villages. The project aims to improve public lighting infrastructure, enhance safety, and promote energy efficiency. Bidders must provide high-quality materials, adhere to technical specifications, and complete the work within a 9-month period. The scope includes site surveys, material procurement, erection, wiring, testing, and official commissioning, ensuring compliance with safety and quality standards.
Who is eligible to participate in this tender?
Eligible bidders must possess:
- A valid Electrical Contractor License issued by the Gujarat Government.
- OEM authorization certificates for high mast poles, LED floodlights, cables, wires, and control panels.
- A bank solvency certificate of at least 20% of the estimated project cost.
- Necessary registrations such as EPF, ESIC, PAN, and GST.
- Experience with similar government projects costing at least 80% of the estimated value or multiple projects meeting lower thresholds.
- Submission of all required documents, including tender forms, signed and sealed.
What are the technical specifications for the project?
The project requires:
- High Mast Poles: Galvanized, polygonal, 12-15 meters tall, suitable for outdoor installation.
- LED Flood Lights: 150W, energy-efficient, weatherproof.
- Cables & Wires: Heavy-duty, outdoor rated, compliant with IS standards.
- Control Panels: Weatherproof, automated, capable of remote operation.
Installation involves site assessment, foundation work, erection, wiring, testing, and commissioning, ensuring adherence to safety and quality standards.
What is the financial structure and payment schedule?
The estimated project cost is INR 73,913,367, with payments scheduled as:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful testing and commissioning.
Payments are contingent upon submission of necessary documents, including certificates and bills. The breakdown covers procurement, installation, testing, and contingencies, ensuring transparency and timely fund disbursement.
How does the bidding process work?
The bidding process includes:
- Downloading the tender documents free of cost from the official portal.
- Attending pre-bid meetings for clarifications if necessary.
- Submitting technical and financial bids electronically before the deadline.
- Bid opening in a public session at Vapi Municipal Corporation.
- Evaluation based on technical compliance, experience, and financial competitiveness.
The deadline for bid submission is 07-05-2025, and all documents must be submitted via the online portal with valid digital signatures.