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Open State Governments & UT NPROCURE

Government Tender for High Mast Tower with LED Lighting Installation in Vapi Gujarat

Bid Publish Date

25-Apr-2025, 3:00 pm

Bid End Date

07-May-2025, 11:30 am

EMD

₹73,950

Value

₹73,91,367

Location

VAPI , GUJARAT
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Progress

Issue25-Apr-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

9  Months

Currency Type

Single

Categories 9

HIGH MAST DISCRETE COMPONENTS ELECTRICAL FUME HOODS ARNO STARTING CONTACTOR LED LIGHT POWER WATER LEVEL RECORDER APFC PANEL

This government tender offers a significant opportunity for qualified electrical contractors and infrastructure firms to participate in the development of public lighting infrastructure in Vapi, Gujarat. The project involves supply, installation, testing, and commissioning of high mast towers with energy-efficient LED floodlights across various locations, including newly added villages. With an estimated value of INR 73.9 million, the tender emphasizes quality, safety, and timely completion within a 9-month period. Bidders must meet strict eligibility criteria, including valid licenses, OEM certifications, and prior experience with government projects. The procurement process is transparent, with detailed technical specifications and a comprehensive evaluation methodology. This project aims to enhance urban safety, energy efficiency, and municipal infrastructure, offering a lucrative opportunity for experienced electrical and civil contractors. Key deadlines, contact details, and submission guidelines are provided to ensure smooth participation. Join this initiative to contribute to Gujarat’s urban development and energy-efficient public lighting systems.

Scope Of Work

The scope of work for this tender includes:

  • Supply of High Mast Poles, LED Flood Lights, Cables, Wires, and Control Panels as per technical specifications.
  • Installation of High Mast Towers at designated locations across Vapi and newly added villages.
  • Testing and Commissioning of all installed equipment to ensure operational efficiency.
  • Adherence to Safety and Quality Standards throughout the project duration.

The process involves:

  1. Site Survey and Preparation: Conduct initial assessments and prepare sites for installation.
  2. Material Delivery: Ensure timely delivery of all components as per specifications.
  3. Installation: Erect high mast poles, install LED floodlights, and connect electrical wiring.
  4. Testing: Perform comprehensive testing of electrical connections, lighting performance, and safety measures.
  5. Commissioning: Officially hand over the completed infrastructure after successful testing.
Item Specification Quantity
High Mast Poles Galvanized, polygonal, 12-15 meters As per site requirement
LED Flood Lights 150W, energy-efficient As per site requirement
Cables & Wires Suitable for outdoor high mast installation As per site requirement
Control Panels Automated, weatherproof As per site requirement

Technical Specifications

Technical specifications include:

Parameter Requirement
High Mast Poles Galvanized, polygonal, 12-15 meters tall, suitable for outdoor installation
LED Flood Lights 150W, energy-efficient, weatherproof
Cables & Wires Heavy-duty, outdoor rated, compliant with IS standards
Control Panels Weatherproof, automated, capable of remote operation

Installation procedures involve:

  • Site assessment and marking
  • Foundation excavation and setting
  • Erection of high mast poles
  • Electrical wiring and connection
  • Installation of LED floodlights and control panels
  • Final testing and commissioning

Financial Requirements

The estimated project cost is approximately INR 73,913,367. The financial breakdown includes:

Item Cost (INR)
Material Procurement 40%
Installation & Labour 35%
Testing & Commissioning 15%
Miscellaneous & Contingencies 10%

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful testing and commissioning.
  • Payments are subject to submission of necessary documents and certifications.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

City Engineer, Vapi Municipal Corporation

Bid Opening Authority

Vapi Municipal Corporation

Address

Vapi Municipal Corporation, Nr.Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Vapi-396191Vapi, PIN : 396191, Dist.: Valsad

Contact Details

[email protected]

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Documents 1

Tender - High Mast Tower - 2025-26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License issued by the Gujarat Government.
  • ✓ Must submit a scanned copy of the tender fee and earnest money deposit (EMD) of INR 73,950.
  • ✓ Must possess OEM authorization certificates for high mast poles, LED floodlights, cables, wires, and control panels.
  • ✓ Must provide latest bank solvency certificate equal to at least 20% of the estimated project cost.
  • ✓ Must submit EPF registration certificate with last 3 months challans and payment details.
  • ✓ Must submit ESIC registration certificate with last 3 months challans.
  • ✓ Valid PAN and GST registration certificates are mandatory.
  • ✓ Warranty certificate for three years covering the entire project.
  • ✓ Last three years' IT returns along with balance sheet and profit & loss statements.
  • ✓ Proven experience with at least one similar government project costing not less than 80% of the estimated value, or two projects costing at least 50%, or three projects costing at least 40%.
Criterion Requirement
License Valid Electrical Contractor License from Gujarat
EMD INR 73,950 (scanned copy)
Experience Minimum one similar government project worth 80% of estimated cost or equivalent
Financial Bank solvency certificate, IT returns, Balance Sheet
Certifications OEM authorization, GST, PAN, Warranty
Other Tender filled with sign & seal

Bidding Process

Process Timeline

1. Preliminary Stage

16-05-2025 12:39

2. Commercial Stage

16-05-2025 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attached Scan Copy of Tender Fee.

Required
2

Attached Scan Copy of Earnest Money Deposit

Required
3

Attached Scan Copy of valid Electrical Contractor License from licensing board of Government of Gujarat.

Required
4

Attached Scan Copy of Valid Electrical Contractor of class “D” or above by R&B Electrical Department of Govt. of Gujarat.

Required
5

Attached Scan Copy of OEM Authorization Certificate of 1) High mast Pole, 2) LED Flood Light 3) Cable & Wires & 4) Control Panel Etc.

Required
6

Attached Scan Copy of Latest Bank Solvency 20 Percent of the Estimated Value

Required
7

Attached Scan Copy of EPF Reg. Certificate with Last 03 Months Challan & Payment Details. (Latest)

Required
8

Attached Scan Copy of ESIC Reg. Certificate with Last 03 Months Challan & Payment Details. (Latest)

Required
9

Attached Scan Copy of valid PAN copy

Required
10

Attached Scan Copy of Valid GST Registration Certificate

Required
11

Attached Scan Copy of Warranty Certificate for Three Year of Entire Project Work.

Required
12

Attached Scan Copy of IT Returns of last three year with Balance Sheet & P/L Statement

Required
13

Attached Scan Copy of At least one similar Completed work in Government Department having costing not less than the amount equal to 80 Percent of the estimated cost.

Required
14

OR - Attached Scan Copy of Two similar Completed work in Government Department having costing not less than the amount equal to 50 Percent of the estimated cost.

Required
15

OR - Attached Scan Copy of Three similar Completed work in Government Department having costing not less than the amount equal to 40 Percent of the estimated cost.

Required
16

Attached Scan Copy of Tender Copy filled with necessary details with sign & Seal.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply, installation, testing, and commissioning of high mast towers with LED lighting across Vapi and newly added villages. The project aims to improve public lighting infrastructure, enhance safety, and promote energy efficiency. Bidders must provide high-quality materials, adhere to technical specifications, and complete the work within a 9-month period. The scope includes site surveys, material procurement, erection, wiring, testing, and official commissioning, ensuring compliance with safety and quality standards.

Who is eligible to participate in this tender?

Eligible bidders must possess:

  • A valid Electrical Contractor License issued by the Gujarat Government.
  • OEM authorization certificates for high mast poles, LED floodlights, cables, wires, and control panels.
  • A bank solvency certificate of at least 20% of the estimated project cost.
  • Necessary registrations such as EPF, ESIC, PAN, and GST.
  • Experience with similar government projects costing at least 80% of the estimated value or multiple projects meeting lower thresholds.
  • Submission of all required documents, including tender forms, signed and sealed.
What are the technical specifications for the project?

The project requires:

  • High Mast Poles: Galvanized, polygonal, 12-15 meters tall, suitable for outdoor installation.
  • LED Flood Lights: 150W, energy-efficient, weatherproof.
  • Cables & Wires: Heavy-duty, outdoor rated, compliant with IS standards.
  • Control Panels: Weatherproof, automated, capable of remote operation.
    Installation involves site assessment, foundation work, erection, wiring, testing, and commissioning, ensuring adherence to safety and quality standards.
What is the financial structure and payment schedule?

The estimated project cost is INR 73,913,367, with payments scheduled as:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful testing and commissioning.
    Payments are contingent upon submission of necessary documents, including certificates and bills. The breakdown covers procurement, installation, testing, and contingencies, ensuring transparency and timely fund disbursement.
How does the bidding process work?

The bidding process includes:

  1. Downloading the tender documents free of cost from the official portal.
  2. Attending pre-bid meetings for clarifications if necessary.
  3. Submitting technical and financial bids electronically before the deadline.
  4. Bid opening in a public session at Vapi Municipal Corporation.
  5. Evaluation based on technical compliance, experience, and financial competitiveness.
    The deadline for bid submission is 07-05-2025, and all documents must be submitted via the online portal with valid digital signatures.

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