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Himatnagar Nagar Palika Tender for Supply of Spare Parts for Heavy Vehicles - Urban Development Works

Bid Publish Date

22-Feb-2026, 4:00 pm

Bid End Date

02-Mar-2026, 6:00 pm

Value

₹0

Location

SABAR KANTHA , GUJARAT

Progress

Issue22-Feb-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,770

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

URBAN DEVELOPMENT MISCELLANEOUS DEVELOPMENT MACHINE SPARE PART

Himatnagar Nagar Palika has issued an open tender for the supply of genuine spare parts for Tata, Mahindra, and heavy vehicles used in municipal operations. This procurement aims to enhance vehicle maintenance efficiency and ensure reliable municipal services. The tender invites experienced suppliers with proven capabilities in providing OEM-approved vehicle parts, adhering to technical standards, and ensuring timely delivery. The project duration is 12 months, with a focus on quality, compliance, and cost-effectiveness. Bidders must submit their proposals within the specified deadlines, along with all required documentation, including GST registration, PAN, bid security, and tender fee. The process includes detailed evaluation criteria emphasizing technical compliance, experience, and price competitiveness. This is a significant opportunity for suppliers specializing in vehicle spare parts to partner with Himatnagar Nagar Palika in urban infrastructure development and municipal service improvement.

Scope Of Work

The scope of work involves the supply of spare parts for Tata, Mahindra, and other heavy vehicles operated by Himatnagar Nagar Palika. Key deliverables include:

  • Procurement of genuine spare parts as per technical specifications
  • Delivery to Himatnagar Nagar Palika depot within stipulated timelines
  • Ensuring quality standards and compatibility with specified vehicle models

The process includes:

  1. Submission of bid documents along with required certificates
  2. Evaluation and shortlisting based on eligibility criteria
  3. Contract award to the successful bidder
  4. Supply and delivery of spare parts as per schedule

Bidder must provide proof of GST registration, PAN card, bid security, and tender fee. The supply must meet the technical specifications outlined in the tender documents, ensuring durability and compliance with safety standards.

Specification Details
Vehicle Models Tata, Mahindra, Heavy Vehicles
Delivery Timeline Within 30 days of contract signing
Quality Standards ISO certified, OEM approved
Payment Terms As per contract agreement

Bidders should prepare for a phased delivery schedule and ensure availability of stock to meet emergency requirements.

Technical Specifications

The spare parts must be OEM-approved and compatible with Tata, Mahindra, and heavy vehicles used by Himatnagar Nagar Palika. Technical parameters include:

Parameter Specification
Material High-grade steel, durable plastics
Standards ISO 9001, OEM specifications
Compatibility Tata, Mahindra, Heavy vehicle models
Delivery Within 30 days of contract signing

Process for technical compliance:

  1. Review vehicle specifications.
  2. Confirm OEM approval and certification.
  3. Prepare supply chain to meet delivery timelines.
  4. Conduct quality checks before dispatch.

Bidder must ensure all spare parts meet the specified technical standards and are supplied with proper documentation for verification.

Financial Requirements

The tender does not specify a fixed budget but requires bidders to quote competitive prices for the supply of spare parts. The cost breakdown should include:

Item Cost (INR)
Spare parts Quoted by bidder
Delivery charges As applicable
Taxes As per applicable laws

Payment terms will be based on delivery milestones, with 100% payment upon successful delivery and acceptance. Bidders should include detailed cost estimates and ensure transparency in pricing. The total estimated value is not specified, but the financial proposal must be competitive and compliant with government procurement norms.

Documents 2

Tender for Supply of Spareparts in Himatnagar Nagarpalika.pdf

TENDER_DOCUMENT

Tender Notice.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration and PAN card.
✓ Must submit tender fee of INR 1770 and bid security/EMD as specified.
✓ Must provide scan copies of all required documents, including GST certificate, PAN card, and bid security proof.
✓ Experience in supplying spare parts for heavy vehicles, preferably to government or municipal agencies.
✓ Demonstrated financial stability with minimum turnover of INR 10 lakh in the last fiscal year.

Qualification Minimum Requirement
Experience At least 2 years in vehicle spare parts supply
Financial Stability Turnover of INR 10 lakh or more
Certifications Valid GST registration, PAN, and relevant quality certifications

Critical eligibility points include submitting all required documents on time, having relevant experience, and complying with technical specifications.

Bidding Process

Process Timeline

1. Preliminary Stage

07-03-2026 16:00

2. Commercial Stage

07-03-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(i) BidDocumentFee/TenderFee

Required
2

(ii) BidSecurity/EMD DD/FDR

Required
3

Attach Scan Copy Of GST Registration Certificate

Required
4

Attach scan copy of pan card

Required
5

Attach any other all Documents as per Tender requirement

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 2nd March 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.

What documents are required to participate in this tender?

Required documents include:

  • Tender fee proof
  • Bid security/EMD proof
  • GST registration certificate
  • PAN card scan
  • All other documents as per tender specifications. These must be submitted during the preliminary stage for eligibility verification.
How will the technical evaluation be conducted?

Technical evaluation will assess compliance with OEM standards, material quality, experience, and delivery capacity. Bidders must meet minimum technical thresholds, with scores assigned based on adherence to specifications and certifications.

What is the scope of work for this tender?

The scope involves supplying genuine spare parts for Tata, Mahindra, and heavy vehicles, ensuring timely delivery, quality assurance, and compliance with technical standards as specified in the tender documents.

Are there training sessions available for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process, technical requirements, and submission procedures.