Tender for Hiring Building for Centralized Call Centre at Rajkot - Power & Energy Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Works
Completion Period
3 Years
Currency Type
Single
Categories
2
This government tender invites qualified contractors and property owners to participate in the hiring of a building for the Centralized Call Centre under Paschim Gujarat Vij Company Limited (PGVCL) in Rajkot City. The project aims to establish a modern, efficient communication hub to enhance customer service and operational efficiency. The tender is open to bidders with relevant experience in property leasing, construction, or facility management within the power sector. The procurement process emphasizes transparency, technical compliance, and competitive pricing. The selected bidder will be responsible for providing a suitable building with necessary approvals, along with adhering to the stipulated completion period of 3 years. The tender process includes detailed eligibility criteria, technical specifications, and a structured bidding process with clear deadlines. This opportunity is ideal for property owners, construction firms, and service providers looking to collaborate with a leading power utility in Gujarat. Ensure your bid meets all requirements to participate in this prestigious government project, contributing to the development of critical infrastructure in Rajkot.
Scope Of Work
• Provide a suitable building for PGVCL's Centralized Call Centre in Rajkot.
• The building must be compliant with RMC approved plans, local building codes, and have ownership and property tax documents in order.
• The property should include photographs of the current condition, utility bills, and self-attested ownership documents.
• The selected building must be ready for operational use within the stipulated 3-year completion period.
• The bidder is responsible for ensuring all amendments and signatures are in place.
• The scope includes obtaining necessary approvals and utility connections.
• The building must have adequate space and facilities to support a centralized call centre operation.
| Specification | Details |
|---|---|
| Location | Rajkot City |
| Building Type | Commercial/Office Space |
| Approval | RMC Approved Plan |
| Utility Documents | Property Tax, Light Bill |
| Construction Timeline | 3 Years |
| EMD Amount | INR 126,000 |
| Document Submission | Self-attested copies of all ownership, tax, and utility documents |
• The bidder must ensure timely completion and compliance with all legal and technical standards.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Building Area | Minimum 2000 sq. ft |
| Location | Centralized, accessible in Rajkot |
| Building Condition | Ready for immediate use, compliant with local standards |
| Approvals | RMC approved building plan, property ownership proof |
| Utility Connections | Valid electricity and water connections |
| Documentation | Self-attested ownership, property tax, and utility bills |
Sequential process:
- Submit all required documents including ownership and utility certificates.
- Ensure building meets technical specifications.
- Obtain necessary approvals and certifications.
- Complete handover within 3 years.
The building should be equipped with adequate fire safety, electrical wiring, and communication infrastructure as per government standards.
Financial Requirements
The estimated budget for this project is INR 126,000, which covers the EMD deposit. The financial bid should include the monthly rent, security deposit, and any additional charges if applicable. Payment terms are aligned with project milestones and contractual agreements. The bidder must submit a price bid using the prescribed format, ensuring transparency and competitiveness.
| Cost Component | Details |
|---|---|
| Security Deposit | As per tender guidelines |
| Monthly Rent | To be quoted in the price bid |
| Additional Charges | Utility, maintenance, or other applicable costs |
| Payment Schedule | Monthly or quarterly, as agreed |
All financial proposals must be submitted in sealed format through the online portal, adhering to the specified templates and guidelines.
Documents 1
Tender Document hiring.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have legal ownership or lease rights for the property in Rajkot.
✓ Must submit self-attested copies of ownership documents, property tax receipts, and utility bills.
✓ Must have experience in providing suitable commercial buildings or facilities for government or corporate use.
✓ Must possess valid GST registration and PAN Card.
✓ Must submit self-attested copies of all required documents as specified in the tender.
✓ The EMD amount of INR 126,000 must be paid and proof submitted.
| Qualification Criteria | Details |
|---|---|
| Minimum Experience | 3+ years in property leasing or construction |
| Financial Stability | Demonstrated through previous project completion certificates |
| Document Submission | All documents must be self-attested and submitted before deadline |
| Payment Terms | EMD, Tender Fee, and other applicable fees as per tender guidelines |
Note: Bidders must meet all eligibility criteria to qualify for the technical and price evaluation stages.
Bidding Process
Process Timeline
20-06-2025 11:00
21-06-2025 11:00
23-06-2025 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Tender Documents
User Defined Template-Standard
Price
Price bid for for hiring of premises
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of GST
Form - Tender Fee Form
Scan Copy of Tender Fee payment document
RequiredForm - Emd Fee Form
Scan Copy of EMD payment document
RequiredStage - Technical Bid
Tender Documents dully self attested
RequiredTender Form (Page No. 6) dully Filled and self attested
RequiredTender Form (Page No. 7 to 8) dully Filled and self attested
RequiredAll Amendments duly signed and sealed. (if any)
RequiredOwnership Documents of Property dully self attested
RequiredPhotographs of property in current condition
RequiredRMC Approved Building plan and key/layout plan dully self attested
RequiredCopy of Property Tax Paid Receipt ( Latest)
RequiredCopy of Light Bill ( Latest)
RequiredCopy of PAN Card Dully Self Attested
RequiredCopy of GST Certificate Dully Self Attested if Applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender aims to hire a building in Rajkot for PGVCL's Centralized Call Centre, enhancing customer service and operational efficiency in the power sector.
Who can participate in this tender?
Eligible bidders include property owners, construction firms, and facilities management companies with experience in providing suitable commercial buildings, possessing necessary legal and utility documents, and meeting the eligibility criteria outlined.
What are the key documents required for bid submission?
Bidders must submit self-attested copies of ownership documents, property tax receipts, utility bills, GST and PAN certificates, along with self-attested tender forms, amendments, and utility certificates as specified in the tender guidelines.
What is the bidding process and timeline?
The process involves downloading tender documents, paying fees, submitting preliminary, technical, and price bids electronically. Key dates include 04-06-2025 (start), 12-06-2025 (end), with evaluations scheduled on 20-06-2025, 21-06-2025, and 23-06-2025.
How is the bid evaluated?
Bids are evaluated based on technical compliance (50%), cost competitiveness (30%), and experience (20%). Minimum qualifying marks are required in each category, and the final award depends on the overall highest score.
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Documents 1
Tender Document hiring.pdf
TENDER_DOCUMENT