Tender for Housekeeping & Building Maintenance Works at Suda Bhavan, Surat
Progress
This government tender offers a unique opportunity for experienced facilities management companies to provide Housekeeping and Building Maintenance services at Suda Bhavan and other Surat Urban Development Authority buildings. The project, valued at approximately INR 74.68 million, spans 12 months and involves comprehensive cleaning, sanitation, and minor maintenance tasks. Bidders must meet strict eligibility criteria, including experience, licenses, and financial stability. The tender process includes pre-qualification and financial evaluation stages, with deadlines clearly outlined. Successful bidders will play a vital role in maintaining the hygiene and operational efficiency of key government infrastructure in Surat, Gujarat. This tender emphasizes transparency, quality standards, and timely delivery, making it an ideal opportunity for reputed service providers in the public sector facilities management domain.
Scope Of Work
The selected contractor will be responsible for the following activities:
- Comprehensive housekeeping and cleaning services at Suda Bhavan and associated buildings.
- Routine sanitation and waste disposal to maintain hygienic conditions.
- Minor maintenance tasks including repairs and upkeep of building facilities.
- Adherence to safety and environmental standards as specified by Surat Urban Development Authority.
The process includes:
- Submission of technical and financial bids through the official portal.
- Evaluation of bids based on eligibility, experience, and financial competitiveness.
- Contract award to the most suitable bidder.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Estimated Cost | INR 74,681,000 |
| Location | Suda Bhavan, Vesu, Surat |
| Work Category | Housekeeping/ Cleaning |
| Payment Terms | As per contract agreement |
The contractor must ensure timely delivery of services, maintain quality standards, and comply with all statutory regulations.
Technical Specifications
The contractor must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Cleaning Standards | As per government norms and ISO standards |
| Equipment | Modern cleaning machinery and eco-friendly products |
| Staff Qualifications | Trained and certified housekeeping staff |
| Safety Measures | PPE, safety protocols, and emergency procedures |
Sequential process:
- Deployment of trained staff.
- Regular monitoring and quality checks.
- Reporting and documentation as per guidelines.
Financial Requirements
The total estimated budget for this project is INR 74,681,000. Payment will be released in installments based on milestones achieved, with detailed terms specified in the contract. The breakdown includes:
| Component | Cost (INR) |
|---|---|
| Service Charges | 60% |
| Material & Supplies | 25% |
| Miscellaneous & Contingencies | 15% |
Bidders must submit a detailed price bid using the prescribed format, ensuring transparency and competitiveness. All payments are subject to satisfactory service delivery and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
07-10-2026 11:00:00
Document Download End
27-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹74,68,100
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
Chief Executive Authority, Surat Urban Development Authority, Surat.
Bid Opening Authority
Chief Executive Authority, Surat Urban Development Authority, Surat.
Address
Chief Executive Authority, Surat Urban Development Authority, Suda Bhavan, Vesu abhava road, Vesu, Surat. – 395007.
Contact Details
02612500050
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Documents 2
1-Technical Bid.pdf
TENDER_DOCUMENT
2-Schedule B.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
05-11-2026 12:00
05-11-2026 12:05
Required Forms
Pre
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Financial
Price Bid Form
Library-Secured
Required Documents
Stage - Pre-Qualification Stage (Technical Bid)
Required Tender Fee
RequiredRequired Tender Emd
RequiredRequired Tender Document
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Eligibility Criteria
- ✓ Must have valid registration and licenses for housekeeping and maintenance services.
- ✓ Proven experience in executing similar government or large-scale building maintenance projects.
- ✓ Submission of valid tender fee and EMD as specified.
- ✓ Financial stability demonstrated through relevant documents.
- ✓ Ability to complete the project within the stipulated 12 months.
| Criterion | Requirement |
|---|---|
| Tender Fee | INR 2,832 |
| EMD | As specified in tender documents |
| Experience | Minimum 3 years in similar projects |
| Financials | Turnover of at least INR 50 million in last 3 years |
| Certifications | Valid GST, Labour, and Safety certifications |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 27th October 2026 at 6:00 PM. Bidders must upload all required documents before this time to be considered.
What documents are required to participate?
Participants need to submit the Tender Fee, EMD, Technical Bid documents, and Supporting certifications as specified in the tender notice. All documents must be uploaded electronically on the official portal.
How can I obtain the tender documents?
Tender documents are available for free download from the official NProcure portal. Bidders must register and login to access the documents, which include detailed scope, terms, and conditions.
What are the eligibility criteria for bidders?
Eligible bidders must have relevant experience in government or large-scale building maintenance projects, valid licenses, and meet financial stability requirements. Specific criteria are outlined in the tender notice.
Who can I contact for support during the bidding process?
Support is available through the (n)Procure support team at GNFC Ltd., Ahmedabad. Contact details include phone numbers +91-79-40007517, 40007514, 40007515, and email [email protected]. Support sessions are held every Saturday.