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Open Urban Development NPROCURE

Jamnagar Municipal Corporation Tender for Electrical Systems Maintenance & Operation

Bid Publish Date

05-Jun-2025, 11:30 am

Bid End Date

19-Jun-2025, 12:00 pm

EMD

₹22,500

Value

₹22,50,450

Location

JAMNAGAR , GUJARAT

Progress

Issue05-Jun-2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 51

AGITATORS FLEET OWNER AD FILM BUILDING MAINTENANCE ELECTRICAL CONTROL PANEL GENERATOR PANEL OTHER SERVICE LABORATORY PRESSES ULTRA SOUND THERAPY CHANGE OVER SWITCH PRINTER REPAIR EPBAX TECHNICAL SERVICES BELL CONTROLLER SAFETY SWITCHES SWITCH YARD AMC OF COMPUTER WATER LEVEL RECORDER AXLE COUNTER WIRE AIR CIRCUIT BREAKER SOUND SYSTEM AMC OF DESKTOP MOBILE VEHICLE SWITCHING APPARATUS WELLHEAD EQUIPMENT INTRUDER ALARM TURBINE PUMPS ROUTINE MAINTENANCE CIRCUIT PROTECTION DEVICE WATER COOLER LIGHTING OPERATION MAINTENANCE VACUUM CIRCUIT BREAKER AMC OF ELECTRONIC ELECTRICAL SUBSTATION PLC PANEL MACHINE PANEL MAINTENANCE CONTRACT OF ELECTRONIC COOLER STRUCTURE CABLING REFRIGERATED INCUBATORS AMF PANEL BURGLAR ALARM MOTOR VEHICLES HIGH TENSION PANEL MACHINERY REPAIRS AMC OF AIR CONDITION

The Jamnagar Municipal Corporation invites experienced electrical contractors to bid for a comprehensive operation and maintenance contract at M. P. Shah Townhall. The project covers maintenance of lighting, sound, communication, street lighting, electrical panels, and related cabling for a period of three years. The tender aims to ensure reliable electrical infrastructure, safety, and operational efficiency in urban government facilities. Bidders must meet strict eligibility criteria, including valid licenses and experience in similar projects, and submit their bids electronically via the nProcure portal before 19th June 2025. The estimated project value is INR 22,50,450, with a bid security of INR 22,500. This opportunity is ideal for qualified electrical service providers seeking government contracts in urban infrastructure maintenance and public safety systems. Download detailed tender documents for scope, terms, and conditions.

Scope Of Work

The scope of work encompasses:

  • Operation and comprehensive maintenance of all electrical equipment including lifts, lighting systems, sound and communication systems, EPABX, street light poles, control panels, 11 kV D.P. structures, vacuum and air circuit breakers, R.O. systems, water coolers, main stage curtain motors, ATS panels, and related cabling.
  • Preventive and corrective maintenance to ensure continuous and safe operation.
  • Material procurement and management for all systems.
  • System testing, troubleshooting, and repairs as required.
  • Documentation and reporting of maintenance activities.

The work must be completed as per the specifications detailed in the tender document. The contractor shall ensure compliance with safety standards and timely completion within the specified period.

Equipment/System Specifications
Lighting System LED-based, energy-efficient
Electrical Panels 11 kV D.P. Structure, ATS panels
Circuit Breakers Vacuum & Air Circuit Breakers
Communication Systems EPABX, sound, and CCTV
Street Lights Pole-mounted LED fixtures
Water & R.O. Systems Regular maintenance and operation

The contractor shall follow the sequential process:

  1. Mobilization and site assessment.
  2. Implementation of maintenance schedule.
  3. Regular inspections and reporting.
  4. Emergency repairs and system upgrades.
  5. Final reporting and handover at project completion.

Technical Specifications

The contractor must ensure that all electrical systems comply with BIS standards and local safety regulations. The technical parameters include:

  • Voltage: 11 kV for main distribution.
  • Lighting: LED fixtures with minimum luminous efficacy of 100 lumens/watt.
  • Circuit Breakers: Vacuum and air circuit breakers rated for specified loads.
  • Communication: EPABX systems compatible with existing infrastructure.
  • Cabling: High-quality, fire-retardant cables with proper insulation.

Sequential process:

  1. Submit technical bid with detailed specifications.
  2. Conduct site inspection.
  3. Receive approval for technical plan.
  4. Initiate maintenance activities.

Technical compliance is mandatory to ensure safety, efficiency, and durability of electrical systems.

Financial Requirements

The estimated project cost is INR 22,50,450. The financial bid should include the percentage rate for the entire scope of work, submitted in a sealed envelope. The breakdown is as follows:

Cost Component Amount (INR)
Material procurement To be quoted by bidder
Labor charges To be quoted
Maintenance & operation To be quoted
Contingency & miscellaneous To be quoted

Payment terms:

  • 30% advance upon contract signing.
  • 50% after 50% work completion.
  • Remaining 20% after final acceptance.
  • Payments will be made against approved bills and certification.
  • Bidder must ensure competitive pricing and adherence to budget constraints.

Documents 1

Townhall Operation and Maintenance Tender UPLOAD.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License.
✓ Must possess valid R&B (Electrical) Class E-1 or above registration.
✓ Must be GST registered.
✓ Must demonstrate experience in similar electrical maintenance projects.
✓ PAN Card copy must be submitted.

Qualification Minimum Requirement
Electrical Contractor License Valid and active
R&B (Electrical) Registration Class E-1 or higher
Experience At least 3 similar projects in last 5 years
Financial Annual turnover of at least INR 10 Lakhs for last 3 years
Documents Scanned copies of all relevant licenses, registration, and experience certificates

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

19-06-2025 17:31

2. Technical Stage

19-06-2025 17:35

3. Commercial Stage

19-06-2025 17:40

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Priliminary Stage

User Defined Template-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee DD/Receipt Scanned Copy

Required
2

Earnest Money Deposit DD/Receipt Scanned Copy

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Valid Electrical Contractor License Copy

Required
2

Valid R&B (Electrical) Class E-1 and Above Registration Copy

Required
3

GST Registration Copy

Required
4

Similar Work Experience Scanned Copy

Required
5

PAN Card Scanned Copy

Required

Stage - Commercial Stage

1

As Per Tender Documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 19th June 2025 at 17:30. Bidders must upload all required documents and bids electronically via the nProcure portal before this time. Late submissions will not be accepted under any circumstances.

What documents are required to qualify for the technical stage?

Bidders must submit valid Electrical Contractor License, R&B (Electrical) Class E-1 or above registration, GST registration, experience certificates for similar projects, and PAN Card. All documents should be scanned and uploaded as per tender instructions.

How will the evaluation of bids be conducted?

Bids will be evaluated in three stages: Preliminary, Technical, and Commercial. The technical evaluation considers experience, technical compliance, and past performance, while the commercial evaluation assesses pricing competitiveness. Minimum thresholds must be met to qualify for subsequent stages.

Can I attend a pre-bid meeting or training session?

Yes, a free vendor training camp is organized every Saturday at (n)Code Solutions, Ahmedabad. This session helps bidders understand the tender process and technical requirements. Participation is encouraged for first-time bidders or those seeking clarity.

What is the scope of work for this electrical maintenance tender?

The scope includes operation and comprehensive maintenance of lifts, lighting, sound, communication, street lighting, electrical panels, cabling, and related systems at M. P. Shah Townhall for three years. The contractor must ensure system reliability, safety, and compliance with standards, providing regular inspections, repairs, and documentation.