Open State Governments & UT NPROCURE

Junagadh Municipal Corporation Tender for Temporary Lighting, LED Screen & Sound System - Mahashivratri 2026

Bid Publish Date

17-Dec-2025, 5:00 pm

Bid End Date

31-Dec-2025, 6:00 pm

Value

₹48,00,000

Location

JUNAGADH , GUJARAT

Progress

Issue17-Dec-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 9

PUBLIC ADDRESS SYSTEM DISCRETE COMPONENTS AD FILM ELECTRICAL AUDIO VIDEO EQUIPMENT SETTING UP LIGHTING MUSICAL FOUNDATION SOUND SYSTEM

The Junagadh Municipal Corporation invites qualified vendors to participate in a tender for temporary lighting, LED screens, and public address systems for the Mahashivratri 2026 celebration at Bhavanath, Junagadh. This project aims to enhance the festive atmosphere with professional electrical and audiovisual arrangements, ensuring a vibrant and safe celebration. The tender offers a significant opportunity for companies specializing in event lighting, sound systems, and electrical installations to showcase their expertise in a government project. The estimated budget is ₹48,00,000, with a submission deadline of December 31, 2025. Bidders must meet strict eligibility criteria and submit all required documentation through the official e-Procurement portal. This is a competitive, open tender designed to select experienced vendors capable of delivering high-quality event infrastructure for a major cultural festival in Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying and installing temporary lighting illumination across designated areas for the Mahashivratri festival.
  • Providing LED screens for visual displays and live event coverage.
  • Setting up public address systems (sound systems) for announcements and music.
  • Ensuring all electrical equipment complies with safety standards.
  • Coordinating with municipal authorities for site access and scheduling.

The key deliverables are:

  • Fully operational lighting, LED screens, and sound systems during the event.
  • Maintenance and technical support throughout the festival.
  • Removal and cleanup post-event.

Process steps include:

  1. Site assessment and planning.
  2. Procurement and delivery of equipment.
  3. Installation and testing.
  4. Operational support during the event.
  5. Dismantling and site restoration.
Equipment Type Specifications Quantity
Lighting High-intensity LED floodlights, weatherproof As per site requirement
LED Screens 4K resolution, outdoor capable 2 units
Sound System 2000W sound amplifier, wireless microphones As specified

All equipment must meet the technical standards outlined in the tender documents and be suitable for outdoor festival conditions.

Technical Specifications

All equipment supplied must adhere to the following technical parameters:

Parameter Specification
Lighting LED floodlights with minimum 100W power, weatherproof, energy-efficient
LED Screens 4K resolution, outdoor rated, minimum 10mm pixel pitch
Sound System 2000W capacity, wireless microphone compatibility, weather-resistant

The installation process involves:

  1. Site survey and assessment.
  2. Equipment delivery and verification.
  3. Setup and calibration.
  4. Testing for safety and performance.
  5. Final approval by municipal authorities.

All technical equipment must be certified by relevant authorities and comply with local safety standards.

Financial Requirements

The estimated project cost is approximately ₹48,00,000. Bidders must submit a detailed financial bid indicating the percentage rate or fixed amount for the entire scope. Payment terms include:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • Remaining 20% after project completion and approval.
Cost Component Amount (₹)
Equipment Procurement 70%
Installation & Setup 20%
Miscellaneous & Contingency 10%

All financial proposals should be inclusive of taxes and applicable charges. The bid validity period is 180 days from the submission deadline.

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Eligibility Criteria

✓ Must have valid registration and licenses to operate electrical and audiovisual equipment.
✓ Proven experience in executing large-scale public event setups, especially in government or municipal projects.
✓ Demonstrate financial stability with an average annual turnover of at least ₹50 lakhs over the past three years.
✓ Submit all required documents, including technical certifications, past project references, and financial statements.
✓ Must possess valid GST registration and PAN card.
✓ Bidders should have a valid Digital Signature Certificate (DSC) for online submission.

Qualification Criteria Minimum Requirement
Annual Turnover ₹50 lakhs
Experience At least 3 similar projects in the last 5 years
Certifications Electrical safety and audiovisual equipment certifications
Legal Compliance GST registration, PAN, and other statutory documents

Note: Bidders failing to meet these criteria will be disqualified from the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

05-01-2026 11:00

2. Commercial Stage

05-01-2026 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

As Per Tender

Required
2

As Per Tender

Required
3

As Per Tender

Required
4

As Per Tender

Required
5

As Per Tender

Required
6

As Per Tender

Required
7

As Per Tender

Required
8

As Per Tender

Required
9

As Per Tender

Required
10

As Per Tender

Required
11

As Per Tender

Required
12

As Per Tender

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 31st December 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.

What documents are required to participate in this tender?

Bidders must submit all documents listed in the 'Documents required for Stage - Preliminary', including technical certifications, experience proof, financial statements, GST registration, PAN, and digital signature certificates.

How can I obtain the tender documents?

Tender documents are available for free download from the official NProcure portal. Visit https://tender.nprocure.com, search for tender number JuMC/StreetLight/03/2025-26, and download the PDFs under the 'Linked Documents' section.

What is the estimated project cost?

The estimated project cost is approximately ₹48,00,000. Bidders should prepare their financial proposals accordingly, including taxes and other charges.

Who can I contact for technical support during the bidding process?

For technical support, contact (n)code solutions at +91-79-40007517 or via email at [email protected]. Support is available during office hours, and a vendor training camp is organized every Saturday.