Kheda Nagarpalika Tender for Pavilion Decoration & Activities at Swadeshi Mela 2026-2027
Progress
Kheda Nagarpalika has announced a government tender for pavilion decoration and activities at the Swadeshi Mela 2026-2027 in Gujarat. This project offers an excellent opportunity for event management companies, decorators, and vendors to collaborate with local authorities and contribute to a prominent district-level festival promoting local products and culture. The tender involves comprehensive decoration, activity organization, logistics, and post-event cleanup, with a project duration of 12 months and an estimated budget of ₹10,00,000. Interested bidders must submit their proposals online via the NProcure portal by the deadline of 16th October 2026. The process includes preliminary and commercial evaluation stages, with detailed criteria and mandatory documentation. This tender emphasizes eco-friendly practices and quality standards, making it ideal for experienced firms in public event management and festival decoration. Bidders are encouraged to participate in training sessions and review the detailed tender documents available online.
Scope Of Work
The scope of work includes:
- Planning and executing pavilion decoration for the Swadeshi Mela 2026-2027.
- Organizing various activities to promote local products and culture.
- Ensuring all decorations are in line with government guidelines and festival themes.
- Managing logistics, manpower, and materials required for decoration and activities.
- Coordinating with the district administration for event scheduling and setup.
Key deliverables:
- Complete pavilion decoration as per approved designs.
- Setup of activity zones and promotional stalls.
- Maintenance and supervision during the festival period.
- Post-event dismantling and cleanup.
Process steps:
- Submission of technical and financial bids via the online portal.
- Evaluation of bids based on technical competence and financial viability.
- Awarding of contract to the successful bidder.
- Execution of decoration and activities as per approved plan.
- Final inspection and approval by the Chief Officer.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Estimated Cost | ₹10,00,000 |
| Completion Period | 12 months |
| Location | Kheda, Gujarat |
Important requirements:
- Bidders must have prior experience in event decoration and festival management.
- All work must comply with safety and quality standards.
- Use of eco-friendly and sustainable materials is encouraged.
Technical Specifications
| Parameter | Specification |
|---|---|
| Decoration Materials | Eco-friendly, durable, weather-resistant |
| Setup Time | Within 15 days of contract award |
| Safety Standards | Compliant with local safety regulations |
| Power Supply | Adequate for lighting and electronic setups |
| Manpower | Skilled and unskilled staff as required |
Process for technical compliance:
- Submit detailed technical proposal.
- Demonstrate previous experience.
- Provide samples or images of past work.
- Undergo technical evaluation by the committee.
Financial Requirements
The total estimated budget for the project is ₹10,00,000. The cost breakdown is as follows:
| Item | Cost (₹) |
|---|---|
| Decoration Materials | 4,00,000 |
| Manpower & Labour | 3,00,000 |
| Logistics & Setup | 2,00,000 |
| Miscellaneous & Contingencies | 1,00,000 |
Payment terms:
- 30% advance upon contract signing.
- 40% after completion of setup.
- Remaining 30% post successful inspection.
- Payments will be processed through bank transfer after submission of invoice and work completion certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
07-10-2026 23:30:00
Document Download End
16-10-2026 18:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Chief Officer
Bid Opening Authority
Chief Officer
Address
Kheda Nagarpalika
Contact Details
[email protected]/9429050147
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Documents 1
Tender Doc.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
22-10-2026 10:00
22-10-2026 12:00
Required Forms
Priliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Priliminary Stage
Attach scan copy of tender fee
RequiredAttach scan copy of EMD
RequiredAttach scan copy of all necessary documents as per tender terms and conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration and licensing for event management and decoration services.
✓ Must submit scan copies of tender fee, EMD, and all necessary documents as per tender terms.
✓ Experience in handling similar government or large-scale events is essential.
✓ Financial stability demonstrated through recent financial statements.
| Qualification | Minimum Requirement |
|---|---|
| Annual Turnover | ₹5,00,000 |
| Experience | At least 2 similar projects in the last 3 years |
| Valid Certificates | Trade license, GST registration, and relevant certifications |
Critical points:
- Bidders must be registered in Gujarat.
- EMD amount is to be submitted as per tender instructions.
- All documents must be valid and up-to-date.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the Swadeshi Mela pavilion decoration tender?
The bid submission deadline is 16th October 2026 at 6:00 PM. Bidders must upload all required documents and complete submissions before this time via the NProcure portal.
What documents are required to participate in this tender?
Bidders need to submit:
- Scan copy of tender fee receipt
- Scan copy of EMD
- All necessary certifications and experience documents as per tender terms
- Technical proposal and financial bid through the online portal.
Ensure all documents are valid and up-to-date to qualify for evaluation.
How will the evaluation process be conducted?
The evaluation comprises two stages:
- Preliminary assessment on 22-10-2026 at 10:00 AM based on document submission and eligibility.
- Commercial evaluation at 12:00 PM on the same day, considering cost competitiveness.
Bids will be scored based on technical competence, experience, and price, with transparency maintained throughout.
Are physical bids accepted for this tender?
No, all bids must be submitted electronically via the NProcure portal. Physical or offline bids will not be accepted under any circumstances. Bidders are advised to ensure proper digital signing and document uploads.
Who can I contact for support or clarifications regarding the tender?
For assistance, contact the NProcure Support Team:
- Email: [email protected]
- Phone: +91-79-40007517, 40007514, 40007515
- Office: GNFC Infotower, Ahmedabad, Gujarat.
Additionally, training sessions are held every Saturday at (n)code solutions for bidders needing guidance on online submissions.