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Open Multi-Sectoral NPROCURE

Government Tender for Maintenance & Repair of Water Pumping Machinery at Mahemdabad Nagarpalika

Bid Publish Date

12-Jul-2025, 10:00 am

Bid End Date

24-Jul-2025, 12:30 pm

EMD

₹15,000

Value

₹10,00,000

Location

KHEDA , GUJARAT
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Progress

Issue12-Jul-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

Multi-Sectoral

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

EQUIPMENT PANEL SUMP CABLE TUBE MECHANICAL EQUIPMENT MACHINERY TUBE WELL ELECTRICAL BOARD PUMPING MACHINEY

This government tender offers an excellent opportunity for experienced contractors to provide maintenance and repair services for water pumping machinery at Mahemdabad Nagarpalika, Gujarat. The project involves servicing tube wells, sump pumps, panel boards, cables, and accessories essential for municipal water supply. With a contract duration of 12 months and an estimated value of ₹10,00,000, qualified firms specializing in water infrastructure, mechanical, and electrical maintenance are encouraged to participate. The tender process is transparent, with detailed evaluation criteria and clear deadlines. Bidders must meet eligibility requirements, including submission of tender fee, EMD, and relevant experience. This initiative aligns with Gujarat's focus on urban water management, offering a strategic opportunity for companies seeking to expand their presence in government projects related to municipal water systems.

Scope Of Work

The selected contractor will be responsible for:

  • Maintenance and repair of tube wells, sump pumping machinery, panel boards, cables, and joining accessories.
  • Ensuring all equipment operate efficiently and meet safety standards.
  • Conducting routine inspections and preventive maintenance.
  • Troubleshooting and resolving operational issues.
  • Replacing worn-out parts and upgrading existing infrastructure.

The process includes:

  1. Receiving work orders from Mahemdabad Nagarpalika.
  2. Performing site inspections and preparing maintenance plans.
  3. Procuring necessary spare parts and materials.
  4. Executing repairs and maintenance as per approved schedules.
  5. Documenting work completion and submitting reports.
Equipment Type Specifications
Tube Wells Depth: 50-100 meters, Power: 5-10 HP
Sump Pumps Capacity: 1-5 HP, Material: Cast iron
Panel Boards Voltage: 415V, IP Rating: IP54
Cables Copper, Voltage: 1.1kV

The contractor must adhere to all safety and environmental regulations during execution.

Technical Specifications

The equipment to be maintained must meet the following technical parameters:

Parameter Specification
Tube Well Depth 50-100 meters
Pump Power 5-10 HP
Panel Voltage 415V
Cable Type Copper, 1.1kV
Material Standards IS standards for electrical and mechanical components

Sequential procedures include:

  1. Inspection of existing infrastructure.
  2. Diagnosis of faults or wear.
  3. Replacement or repair of defective parts.
  4. Testing for operational efficiency.
  5. Final quality check and documentation.

Financial Requirements

The estimated project cost is ₹10,00,000, with a tender fee of ₹1,500 and EMD of ₹15,000. Payment terms are as follows:

Payment Schedule Description
30% On contract signing
40% After completion of 50% work
30% Upon final acceptance

Bidders must submit detailed financial proposals including breakdowns of labor, materials, and overheads. All payments will be processed after satisfactory completion of each milestone, subject to approval by Mahemdabad Nagarpalika.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Machineries/ Mechanical Equipment

Authority & Contact

Officer Inviting Bids

Chief Officer Mahemdabad Nagarpalika

Bid Opening Authority

Chief Officer Mahemdabad Nagarpalika

Address

Mahemdabad Nagapalika

Contact Details

[email protected]/9773407484

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Documents 1

2. PUMPING STATION MAINTANANCE.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for water infrastructure maintenance.
  • ✓ Must submit scanned copies of tender fee, EMD, and all relevant documents.
  • ✓ Must have experience in maintaining municipal water supply systems.
  • ✓ Financially capable with minimum annual turnover of ₹15,00,000.
  • ✓ Proven track record of completing similar projects within stipulated time.
Qualification Criteria Minimum Requirement
Annual Turnover ₹15,00,000
Experience 3+ years in water infrastructure maintenance
Certifications Valid licenses for mechanical and electrical work
Financial Stability Demonstrable financial health with bank statements

Note: Bidders must provide all supporting documents as specified in the tender documents.

Bidding Process

Process Timeline

1. Priliminary Stage

01-08-2025 10:00

2. Commercial Stage

01-08-2025 11:00

Required Forms

Priliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Attach scan copy of tender fee

Required
2

Attach scan copy of EMD

Required
3

Attach scan copy of all necessary documents as per tender terms and conditions

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 24th July 2025 at 6:00 PM. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to participate in this tender?

Bidders must submit:

  • Scan copy of tender fee
  • Scan copy of EMD of ₹15,000
  • All necessary documents as per tender terms, including licenses and experience proofs.
    Ensure all documents are uploaded during the preliminary stage of bid submission.
Is there any training available for online tender participation?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the e-tendering process and improve their chances of success.

What is the scope of work for this tender?

The scope includes maintenance and repair of tube wells, sump pumps, panel boards, cables, and accessories for water infrastructure at Mahemdabad Nagarpalika. The contractor must ensure operational efficiency, safety compliance, and timely completion of tasks, following detailed technical specifications.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial proposal (30%), experience (20%), and compliance with tender terms (10%). A minimum score of 70% overall is required for qualification.

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