Government Tender for Milk Transportation Services in Mehsana District 2026-2029
Progress
This government tender presents a significant opportunity for logistics companies specializing in dairy transportation to secure a 3-year contract in Mehsana, Gujarat. The project involves transporting milk cans from local co-operative societies to Dudhsagar Dairy's chilling centers, with an estimated value of ₹30 crore. The tender emphasizes compliance with technical standards, safety regulations, and timely delivery. Bidders must meet specific eligibility criteria, including submission of essential documents like PAN, GSTN, and vehicle certifications. The process is structured into preliminary, technical, and commercial stages, with clear deadlines and submission guidelines. This procurement is ideal for experienced dairy logistics providers seeking long-term government contracts that ensure steady revenue and growth in the dairy supply chain sector.
Scope Of Work
The selected service provider will be responsible for the following:
- Transporting milk cans from various Milk Co-op Societies within Mehsana District to Dudhsagar Dairy's designated milk chilling centers.
- Ensuring timely pickup and delivery as per the scheduled routes.
- Maintaining the integrity and safety of milk during transportation.
- Complying with all safety, health, and environmental regulations.
- Providing vehicles that meet the specifications outlined in the tender documents.
The process includes:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on eligibility, technical capability, and cost.
- Final selection and contract signing.
Key deliverables include:
| Item | Specification |
|---|---|
| Vehicle Type | Refrigerated trucks suitable for milk transport |
| Capacity | As per route requirements |
| Delivery Schedule | Daily pickups and deliveries as per dairy schedules |
| Documentation | All transport and compliance documents |
The contract duration is three years, with scope for renewal based on performance and compliance.
The bidder must ensure all vehicles are registered, insured, and meet safety standards as specified in the tender documents.
Technical Specifications
Vehicles used for transportation must adhere to the following technical specifications:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Refrigerated trucks suitable for dairy transport |
| Capacity | Minimum 2-5 tons per vehicle |
| Temperature Control | Maintains specified temperature range for milk |
| Registration | Valid registration and insurance |
| Certification | Must meet safety and emission standards |
Sequential process for technical compliance:
- Submit Vehicle Data Sheet.
- Vehicle inspection and verification.
- Approval for deployment.
All vehicles must be equipped with GPS tracking and tamper-proof temperature monitoring systems. Bidders should ensure their fleet meets these technical standards to qualify for the contract.
Financial Requirements
The estimated contract value is approximately ₹30 crore, with detailed cost breakdowns available in the bid documents. The financial proposal must include:
| Cost Component | Details |
|---|---|
| Transportation Charges | Per trip or per kilometer basis |
| Service Tax | As applicable |
| Total Estimated Cost | Approx. ₹30 crore for three years |
Payment terms include:
- Payments will be made monthly based on verified trips.
- Submission of invoices with supporting documents.
- Payments processed within 30 days of invoice verification.
Bidders must ensure their financial proposals are competitive and compliant with the bid guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹300
Contract Form
Service
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
26-09-2026 10:00:00
Document Download End
03-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹30,00,00,000
Bid To RA
No
Item Category
Transportation
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
[email protected]/8128674007
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Documents 6
Milk Route Transport Contract Rules 26.29.pdf
TENDER_DOCUMENT
Milk Parivahan Route List 26.29_c.pdf
TENDER_DOCUMENT
Milk Route Transport Contract 26.29 NIT Part A.pdf
TENDER_DOCUMENT
ICICI Msh Bank Chequ.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
Online Vendor Registration Video Tutorials (2).pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
05-10-2026 10:00
05-10-2026 10:15
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Bidder’s Vehicle data sheet
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender Fee Receipt -UTR
RequiredEMD Receipt - UTR
RequiredPAN Card
RequiredGSTN Certificate
Vendor Registration Form (only in case of new bidders)
Original Cancelled Cheque
RequiredStage - Technical
Aadhar Card
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses for transportation services.
- ✓ Must submit Tender Fee Receipt - UTR and EMD Receipt - UTR.
- ✓ Must possess a valid PAN Card and GSTN Certificate.
- ✓ New bidders must submit Vendor Registration Form.
- ✓ Must provide Original Cancelled Cheque.
- ✓ For technical eligibility, bidders must submit an Aadhar Card.
Financial and qualification requirements:
| Criterion | Details |
|---|---|
| Estimated Cost | ₹30,00,00,000 (minimum) |
| Experience | At least 3 years in dairy transportation |
| Financial Stability | Demonstrated through bank statements or financial documents |
Additional requirements include compliance with all applicable government and safety standards, and submission of all documents before the deadline.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the milk transportation tender?
The tender involves transporting milk cans from local co-operative societies in Mehsana to Dudhsagar Dairy's milk chilling centers over a period of three years (2026-2029). The service includes timely pickups, maintaining milk quality during transit, and complying with safety standards.
What are the eligibility criteria for bidders?
Bidders must submit required documents such as Tender Fee UTR, EMD UTR, PAN Card, GSTN Certificate, and Vehicle Data Sheet. They must have relevant experience, valid licenses, and meet safety and technical standards. New bidders need to submit Vendor Registration forms.
How can I participate in the bidding process?
Download the tender documents from the official portal, prepare all required documents, and submit your technical and financial bids online before the deadline. Attend the bid opening scheduled on 05-10-2026 for preliminary and technical evaluation.
What is the estimated contract value and payment terms?
The estimated value is approximately ₹30 crore for three years. Payments are made monthly based on verified trips, with invoices supported by relevant documents. Payments are processed within 30 days of invoice verification.
What technical standards must vehicles meet?
Vehicles must be refrigerated trucks with appropriate capacity, temperature control systems, valid registration, insurance, and safety certifications. GPS tracking and tamper-proof temperature monitoring are mandatory for compliance.